Employer: South Tees Hospitals NHS Foundation Trust
Employer type: NHS
Site: The James Cook University Hospital
Town: Middlesbrough
Salary: £24,071 - £29,114 per annum
Salary period: Yearly
Closing Date: 09/02/2025 23:59
Medical Secretary
Band 3/4
Job Overview
This role is to work Monday to Friday 09.00 – 17.00 (7.5 hours per day). Post holders will be appointed at band 3. As laid out in the Trust’s development framework for medical secretaries, there is a clear progression to allow post holders to progress from band 3 to band 4 within the post, subject to formal evaluation in role (this would take 18 months to progress from band 3 to band 4). Department: Pathology We are looking for an experienced secretary to join the Administration and Clerical team at The James Cook University Hospital. The post is available within the Pathology Department. This offers excellent opportunities for enthusiastic and conscientious people to provide a comprehensive medical secretarial service to consultants and the wider Pathology team in an efficient and timely manner, assisting in the organisation of their workload and contributing to the overall success of the service. Main Duties of the Job
You will have previous medical secretarial and administrative experience, preferably in a healthcare setting. It is essential that you have strong IT skills, a good level of general education, an extensive knowledge of Office and Outlook (including Word, Excel, PowerPoint, email, and internet) along with advanced typing/word processing qualifications/skills. You will have excellent communication, interpersonal, and organisational skills. It’s important that you are flexible, able to act on your own initiative, and work both independently and as part of a team. You must be able to work under pressure to tight deadlines and prioritise workloads as well as being positive and enthusiastic. This vacancy will close when we receive sufficient completed applications. South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring Leaders programme and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training, you will be able to explore further leadership and improvement training opportunities, including further in-house courses and bitesize programmes and leadership apprenticeships at levels 3, 5, and 7. Working for Our Organisation
South Tees Hospitals is the largest hospital trust in the Tees Valley with two acute hospitals and services in a number of community hospitals. The Pathology Departments at South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust are working collaboratively to develop a joint service with services being delivered on both hospital sites; this will require cross-site working as appropriate. The post holder will provide comprehensive, effective, and professional administrative and secretarial support to the collaborative team. Detailed Job Description and Main Responsibilities
Please see the full job description and person specification document(s) for main responsibilities of the role. Person Specification
Knowledge & Skills
Excellent planning, prioritisation, and organisational skills Excellent communication and interpersonal skills Understanding of secretarial/clerical processes Efficient and accurate word processing skills Efficient and accurate proofreading skills Awareness of General Data Protection Regulations and patient confidentiality Trust experience; knowledge of STHFT policies and procedures Knowledge of medical terminology Experience
Secretarial and administrative experience Working knowledge of Office and Outlook, including Word, Excel, and PowerPoint, email, and internet Healthcare/NHS Trust experience Previous experience working within a team Qualifications
GCSE in Maths and English or Functional Skills (level 2) or equivalent level of demonstrable experience (using the ‘knowledge and skills’ criteria above) NVQ3 level Secretarial or Business Administrative qualification, or equivalent level of demonstrable experience (using the ‘knowledge and skills’ criteria above) Medical Terminology qualification or equivalent level of working experience with medical terminology Audio-typing qualification or equivalent level of working experience with medical terminology Personal Attributes
High professional standards Please note that this vacancy will close when we receive sufficient completed applications.
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Band 3/4
Job Overview
This role is to work Monday to Friday 09.00 – 17.00 (7.5 hours per day). Post holders will be appointed at band 3. As laid out in the Trust’s development framework for medical secretaries, there is a clear progression to allow post holders to progress from band 3 to band 4 within the post, subject to formal evaluation in role (this would take 18 months to progress from band 3 to band 4). Department: Pathology We are looking for an experienced secretary to join the Administration and Clerical team at The James Cook University Hospital. The post is available within the Pathology Department. This offers excellent opportunities for enthusiastic and conscientious people to provide a comprehensive medical secretarial service to consultants and the wider Pathology team in an efficient and timely manner, assisting in the organisation of their workload and contributing to the overall success of the service. Main Duties of the Job
You will have previous medical secretarial and administrative experience, preferably in a healthcare setting. It is essential that you have strong IT skills, a good level of general education, an extensive knowledge of Office and Outlook (including Word, Excel, PowerPoint, email, and internet) along with advanced typing/word processing qualifications/skills. You will have excellent communication, interpersonal, and organisational skills. It’s important that you are flexible, able to act on your own initiative, and work both independently and as part of a team. You must be able to work under pressure to tight deadlines and prioritise workloads as well as being positive and enthusiastic. This vacancy will close when we receive sufficient completed applications. South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring Leaders programme and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training, you will be able to explore further leadership and improvement training opportunities, including further in-house courses and bitesize programmes and leadership apprenticeships at levels 3, 5, and 7. Working for Our Organisation
South Tees Hospitals is the largest hospital trust in the Tees Valley with two acute hospitals and services in a number of community hospitals. The Pathology Departments at South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust are working collaboratively to develop a joint service with services being delivered on both hospital sites; this will require cross-site working as appropriate. The post holder will provide comprehensive, effective, and professional administrative and secretarial support to the collaborative team. Detailed Job Description and Main Responsibilities
Please see the full job description and person specification document(s) for main responsibilities of the role. Person Specification
Knowledge & Skills
Excellent planning, prioritisation, and organisational skills Excellent communication and interpersonal skills Understanding of secretarial/clerical processes Efficient and accurate word processing skills Efficient and accurate proofreading skills Awareness of General Data Protection Regulations and patient confidentiality Trust experience; knowledge of STHFT policies and procedures Knowledge of medical terminology Experience
Secretarial and administrative experience Working knowledge of Office and Outlook, including Word, Excel, and PowerPoint, email, and internet Healthcare/NHS Trust experience Previous experience working within a team Qualifications
GCSE in Maths and English or Functional Skills (level 2) or equivalent level of demonstrable experience (using the ‘knowledge and skills’ criteria above) NVQ3 level Secretarial or Business Administrative qualification, or equivalent level of demonstrable experience (using the ‘knowledge and skills’ criteria above) Medical Terminology qualification or equivalent level of working experience with medical terminology Audio-typing qualification or equivalent level of working experience with medical terminology Personal Attributes
High professional standards Please note that this vacancy will close when we receive sufficient completed applications.
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