Broadfield UK
(formerly BDB Pitmans) is a law firm that serves mid-market clients, with deep expertise in multiple practice areas and a strong commitment to client service. As trusted advisors in navigating complexities of law, the Broadfield team is comprised of entrepreneurial experts and leaders who provide legal strategies and solutions tailored to meet the unique needs of each client. With offices currently in London, Cambridge, Reading and Southampton, Broadfield UK has a team of over 420 experts dedicated to building lasting client relationships grounded in trust and integrity. The team The HR Department focuses on the delivery of strategy, policy, procedures and advice to enable a supportive working environment for all members of the firm and the development of the skills and expertise of employees and partners. The opportunity This is a temporary position (approx 1 month) and can be fully remote. KEY RESPONSIBILITIES HR Administration
Deal with HR queries from members of the firm referring them on to the appropriate HR contact as necessary. Co-ordinate the new starter, leaver, change of status administration process including but not limited to updating the HR system, payroll & other support department notifications and ensuring all other associated paperwork is completed as required. Co-ordinate the firm’s induction programme including conducting the first day HR induction session for all new starters. Act as a systems administrator and main point of contact for the HR system, taking overall responsibility for accuracy of data, the creation of reports and links to payroll. Monitor the return of absence self-certification forms via the HR system’s Self-Service facility, referring any areas of concern to the HR Business Partner. Organise regular medicals for Partners and employees of the firm as well as arranging occupational health appointments for long term sickness absence cases as requested by the HR team. Manage the Family process from hosting family leave meetings, processing confirmation letters and updating payroll. Conduct 6 month check-ins with new joiners. Conduct exit interviews, collating exit data to review alongside the HR Business Partner to identify leaver trends. Provide administration support for the annual salary review process including sending out salary increase letters and updating the HR system. Assist with the administration relating to offers of employment. First point of contact for all new joiners from offer stage to first day. Where approval has been obtained for a temp/work experience student, organise and coordinate all aspects of their arrival e.g. security pass, IT training, etc. Organise new starter training including sending out invites and collating responses. Provide assistance to the HR Team with various projects. Respond to all reference requests. Note taking for employee relation meetings; disciplinaries, performance review meetings, redundancy consultations, grievance hearings, sickness review meetings. Undertake any other responsibilities as deemed appropriate. Learning and Development
Review, update and distribute probation and annual Performance Development Review (PDR)/appraisal paperwork and log completed forms. Support the HR team with the firm’s annual promotion process including preparing all associated paperwork and updating the HR system. Book external training courses and log attendance on individual training records. Update and maintain accurate training records. CSR
Assist with the administration and co-ordination of Corporate Social Responsibility (CSR) related activities. Diversity & Inclusion
Assist with the administration and co-ordination of Diversity & Inclusion (D&I) related activities. Trainee Solicitors
Assist with the administration and co-ordination of the trainee recruitment process, trainee induction and summer vacation scheme. Who we are looking for Knowledge/Qualifications
CIPD Level 3 or Level 5 A Level or equivalent Experience of working within a team Experience of working with confidential information (preferably within a HR remit) Skills
High level of accuracy and attention to detail. Team player prepared to take on responsibility for other team member roles/tasks when the situation requires. Methodical approach to administration. Ability to plan, organise and prioritise workload. Ability to use own initiative. Computer literate, particularly with HR systems and Excel.
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(formerly BDB Pitmans) is a law firm that serves mid-market clients, with deep expertise in multiple practice areas and a strong commitment to client service. As trusted advisors in navigating complexities of law, the Broadfield team is comprised of entrepreneurial experts and leaders who provide legal strategies and solutions tailored to meet the unique needs of each client. With offices currently in London, Cambridge, Reading and Southampton, Broadfield UK has a team of over 420 experts dedicated to building lasting client relationships grounded in trust and integrity. The team The HR Department focuses on the delivery of strategy, policy, procedures and advice to enable a supportive working environment for all members of the firm and the development of the skills and expertise of employees and partners. The opportunity This is a temporary position (approx 1 month) and can be fully remote. KEY RESPONSIBILITIES HR Administration
Deal with HR queries from members of the firm referring them on to the appropriate HR contact as necessary. Co-ordinate the new starter, leaver, change of status administration process including but not limited to updating the HR system, payroll & other support department notifications and ensuring all other associated paperwork is completed as required. Co-ordinate the firm’s induction programme including conducting the first day HR induction session for all new starters. Act as a systems administrator and main point of contact for the HR system, taking overall responsibility for accuracy of data, the creation of reports and links to payroll. Monitor the return of absence self-certification forms via the HR system’s Self-Service facility, referring any areas of concern to the HR Business Partner. Organise regular medicals for Partners and employees of the firm as well as arranging occupational health appointments for long term sickness absence cases as requested by the HR team. Manage the Family process from hosting family leave meetings, processing confirmation letters and updating payroll. Conduct 6 month check-ins with new joiners. Conduct exit interviews, collating exit data to review alongside the HR Business Partner to identify leaver trends. Provide administration support for the annual salary review process including sending out salary increase letters and updating the HR system. Assist with the administration relating to offers of employment. First point of contact for all new joiners from offer stage to first day. Where approval has been obtained for a temp/work experience student, organise and coordinate all aspects of their arrival e.g. security pass, IT training, etc. Organise new starter training including sending out invites and collating responses. Provide assistance to the HR Team with various projects. Respond to all reference requests. Note taking for employee relation meetings; disciplinaries, performance review meetings, redundancy consultations, grievance hearings, sickness review meetings. Undertake any other responsibilities as deemed appropriate. Learning and Development
Review, update and distribute probation and annual Performance Development Review (PDR)/appraisal paperwork and log completed forms. Support the HR team with the firm’s annual promotion process including preparing all associated paperwork and updating the HR system. Book external training courses and log attendance on individual training records. Update and maintain accurate training records. CSR
Assist with the administration and co-ordination of Corporate Social Responsibility (CSR) related activities. Diversity & Inclusion
Assist with the administration and co-ordination of Diversity & Inclusion (D&I) related activities. Trainee Solicitors
Assist with the administration and co-ordination of the trainee recruitment process, trainee induction and summer vacation scheme. Who we are looking for Knowledge/Qualifications
CIPD Level 3 or Level 5 A Level or equivalent Experience of working within a team Experience of working with confidential information (preferably within a HR remit) Skills
High level of accuracy and attention to detail. Team player prepared to take on responsibility for other team member roles/tasks when the situation requires. Methodical approach to administration. Ability to plan, organise and prioritise workload. Ability to use own initiative. Computer literate, particularly with HR systems and Excel.
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