Medical Education Co-ordinator, Exeter

Devon Partnership NHS Trust are looking to recruit a Band 5 Medical Education Coordinator to join our small but busy Medical Education Team based in Wonford House, Exeter. Due to an increase in departmental workload we are looking for an enthusiastic person with excellent organisational and communication skills that enjoys a diverse workload. The Medical Education departments scope covers undergraduate, postgraduate and higher trainees. You will liaise with a variety of stakeholders including Devon Partnership Trust colleagues, University of Exeter, Peninsula Medical School and local acute trusts. This is a permanent full time post of hours per week, however less than full time, job share and secondment opportunities would be considered. Please state in your application. For more information or an informal discussion about the role prior to applying, please contact: Louise Downes E-mail: Main duties of the job Key responsibilities will include: Responsible for the provision of a range of medical education Undergraduate teaching and assessment, postgraduate teaching, and simulation. Administrative lead for regional psychiatry teaching. Responsible for undergraduate placements. Responsible for undergraduate and postgraduate doctor in training inductions. Working with a wide range of internal and external stakeholders. To deputise for the Medical Education Manager. Duties and Responsibilities Communication and Working Relationship Skills Provide and receive complex, sensitive or contentious information, agreement or co-operation required; Presents complex, sensitive or contentious information to multiple internal and external stakeholders. Point of contact for University of Exeter and University of Plymouth for medical student placements, scheduling assessments, absence monitoring and performance reporting. To work as part of a team, liaising and supporting the Directors of Medical Education (DME), Deputy Directors of Medical Education, Medical Education Manager, the wider Medical Education team, the Medical Staffing team and Medical School colleagues. Responsible for managing reporting to NHSE programme managers. Works with Head of School and Subject Lead to manage the administration of regional doctor in training teaching programmes. Regular liaison with NHSE colleagues. Analytical and Judgemental Skills Complex facts or situations requiring analysis, interpretation, comparison of a range of options. First point of contact for a wide range of medical education and training communications with need to assess and ensure appropriate action is taken with high priority, sometimes confidential, material. To manage own workload and meet deadlines, collating data and maintaining standards relating to administrative processes. To apply University absence policy, assessment criteria and placement requirements to the service. To apply NHSE guidelines to study budget financial claims. To apply national training guidelines. Planning and Organisational Skills Plan and organise complex activities or programmes, requiring formulation, adjustment. Responsible for placing, scheduling assessments and absence management for medical students into services across Devon from 2 medical schools. Complex diary management for meetings with internal and external stakeholders and associated admin duties. Administration of regional Psychiatry teaching programmes. Organise conferences and events to NHSE annual development plans within funding guidance. Administration related to experiences of working in mental health services such as work experience or medical electives. Responsible for under graduate and postgraduate induction programmes. Responsibility for Patient/Client Care, Treatment and Therapy May have incidental contact with patients in the course of normal day to day duties. Responsibility for Policy and Service Development Implementation Propose policy or service changes that relate to medical education. Responsible for ensuring NHSE guidance is applied in conjunction with trust policy. To contribute to medical education policy at department and trust level. Responsibility for Finance, Equipment and Other Resources The post holder will hold responsibility for authorising payments to a limit on Agresso. Maintain and monitor accurate records in relation to expenditure from the Medical Education budget, recording on spreadsheets. Maintain a record of expenditure for the purchase card, recording on a spreadsheet and returning records monthly to the finance department. Responsibility for Human Resources, Supervision, Training, HR Advice and Management Involved with the recruitment of new staff within the team. Supervision of administrator and administrative officer. Responsible for multiple teaching programmes in DPT and regionally. Responsible for absence monitoring and reporting of medical students. Responsibility for Information Resources and Administrative Duties Responsible for maintaining one or more information systems for internal and external stakeholders, significant job responsibility. Responsible for recording and reporting on medical student absence. Responsible for recording and reporting study leave expenditure within NHSE guidance. Manage confidential information, correspondence and reports as required. Maintain efficient and effective filing systems primarily on shared drives. Take and distribute formal minutes and produce agendas. Responsibility for Research and Development Contribute to audit and research projects within the remit of the job role. Freedom to Act The post holder will be expected to work without direct supervision and manage their own workload. Accountable for own actions, a manager is available for reference. Qualifications Essential NVQ in Administration or equivalent knowledge or experience GCSE Grade C or above (or equivalent) in English Language & Mathematics Desirable RSA 3 Word Processing (or equivalent standard) or ECDL Business Administration degree or equivalent experience Experience Essential Administrative experience in a social/health care setting or educational setting Experience of working as part of a team/group of stakeholders Experience of general office routine and filing systems Desirable Experience of supervising staff

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