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Sector: Administration and Secretarial
Role: Administrator, Assistant, C-suite, Professional
Contract Type: Permanent
Hours: Full Time
Salary:
£44,000 Closing date:
Tuesday, 4 February 2024 The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. We are looking for an Executive Assistant to Chief of Staff to join our team. Where in Wellcome will I be working?
You will be working in the CEO's Office and reporting to the Head of Strategy Operations, providing support to the Chief of Staff and working closely with the CEO Office Leadership Team. What will I be doing?
You will provide executive support to the Chief of Staff and team coordination for the CEO Office department as needed, while collaborating across Wellcome and with external partners. As an Executive Assistant to Chief of Staff, you will: Support the CoS to take a proactive and informed approach to delivering on their role. This can involve a range of things: Effective diary and email management - organising meetings and appointments, and managing the CEO's time to maximise where they can have the greatest impact. Prepare documents as requested by the Chief of Staff including correspondence, reports, minutes, briefing notes, presentations and papers for submission to the Executive Committee (ExCo), Board of Governors and for other governance requirements. Brief CoS ahead of key meetings/visits including organising events with external parties, arranging travel and processing expenses and invoices. Organise meetings at departmental level (i.e. CEO Office), including meetings of the Leadership Team, making it easier for the CoS to track progress on actions. Work with other EAs and PAs in the CEO Office and across Wellcome to ensure that sufficient cover is available to cover absence, and that surge capacity is available at times when particular teams have higher than usual and business critical needs. Contribute to a diverse and inclusive culture across the organisation, collaborating across departments. Is this job for me?
We are looking for a motivated individual who is confident at using their initiative appropriately with EA/Office Management experience, advanced IT skills, and strong communication abilities. We are looking for someone who: Has experience of EA / Office Management and delivering key projects/pieces of work to a high standard within tight deadlines. Has experience in calendar management, drafting correspondence, and managing inbox with a methodical and organised approach to work. Can work on multiple pieces of work across stakeholder groups and adapt to changing priorities. Has strong interpersonal skills with the ability to build strong relationships with a wide range of stakeholders. Possesses advanced IT Skills - excellent working knowledge of Microsoft Office software including SharePoint. To apply please upload your current CV and complete our short application. Interview dates: From w/c 27th January. Our Hybrid Way of Working At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office. Diversity and Inclusion is at the heart of everything we do We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive.
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£44,000 Closing date:
Tuesday, 4 February 2024 The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. We are looking for an Executive Assistant to Chief of Staff to join our team. Where in Wellcome will I be working?
You will be working in the CEO's Office and reporting to the Head of Strategy Operations, providing support to the Chief of Staff and working closely with the CEO Office Leadership Team. What will I be doing?
You will provide executive support to the Chief of Staff and team coordination for the CEO Office department as needed, while collaborating across Wellcome and with external partners. As an Executive Assistant to Chief of Staff, you will: Support the CoS to take a proactive and informed approach to delivering on their role. This can involve a range of things: Effective diary and email management - organising meetings and appointments, and managing the CEO's time to maximise where they can have the greatest impact. Prepare documents as requested by the Chief of Staff including correspondence, reports, minutes, briefing notes, presentations and papers for submission to the Executive Committee (ExCo), Board of Governors and for other governance requirements. Brief CoS ahead of key meetings/visits including organising events with external parties, arranging travel and processing expenses and invoices. Organise meetings at departmental level (i.e. CEO Office), including meetings of the Leadership Team, making it easier for the CoS to track progress on actions. Work with other EAs and PAs in the CEO Office and across Wellcome to ensure that sufficient cover is available to cover absence, and that surge capacity is available at times when particular teams have higher than usual and business critical needs. Contribute to a diverse and inclusive culture across the organisation, collaborating across departments. Is this job for me?
We are looking for a motivated individual who is confident at using their initiative appropriately with EA/Office Management experience, advanced IT skills, and strong communication abilities. We are looking for someone who: Has experience of EA / Office Management and delivering key projects/pieces of work to a high standard within tight deadlines. Has experience in calendar management, drafting correspondence, and managing inbox with a methodical and organised approach to work. Can work on multiple pieces of work across stakeholder groups and adapt to changing priorities. Has strong interpersonal skills with the ability to build strong relationships with a wide range of stakeholders. Possesses advanced IT Skills - excellent working knowledge of Microsoft Office software including SharePoint. To apply please upload your current CV and complete our short application. Interview dates: From w/c 27th January. Our Hybrid Way of Working At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office. Diversity and Inclusion is at the heart of everything we do We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive.
#J-18808-Ljbffr
