Introduction
Do you have experience with data entry and producing data reports? Do you have excellent attention to detail, excellent communication skills and ability to work to tight deadlines? If so, join Potters Bar Clinic as a Staffing Coordinator and indirectly help some of the most vulnerable people in society.
As the Staffing Coordinator, you will support the service ensuring it is fully staffed and supported at all times.
You will ensure all staff hours are accurately reflected on timesheets and daily allocation sheets, accurately recording sickness, annual leave and additional hours, ensuring any gaps in the rota are covered and keeping accurate records of staff details.
With previous experience in a similar role, and good organisational, communication and time management skills, you can enjoy a long and rewarding career, where a range of training opportunities are available that can see your career grow and aspirations achieved.
As a Staffing Coordinator you will be:
Ensuring all staff (including Bank) hours are accurately reflected on the timesheets and daily allocation sheets. To also ensure sickness, annual leave and additional hours are accurately recorded as required. Assisting the manager with inputting data for payroll and the collation of additional, bank and agency hours. Ensuring that the Rota is accurately reflected on the daily allocation sheets. Ensuring that changes to the Rota, allocations, timesheets and the Annual Leave Database are accurately recorded on the relevant systems on a daily basis. Ensuring that staffing and allocation data templates are available to managers as required within deadlines set. Ensuring that any gaps in the Rota, short or long term, are covered using the parameters set by the service. All additional hours, bank and agency are booked to meet the service needs and with the authorisation of manager where stipulated. Ensuring accurate record keeping and maintaining an accurate record of daily unit staffing and staff availability. Ensuring that records of staff details (including agency staff) are kept confidentially and that the records are updated and accurate. Ensuring that agency staff profiles including training, professional registration and DBS are maintained up to date and all staff booked for shifts are compliant with their training and registration requirements. Being responsible for filing staff records as required, general correspondence and undertaking general office duties, including photocopying and faxing. Attending meetings, as scheduled, appropriate to your role as determined by your line manager and participating in administrative team meetings when required. Ensuring good standards of communication with managers of the service and provide accurate records of shifts booked and cancelled. Providing data reports for managers, as required within set deadlines, in order for managers to monitor the use staffing resources within the service and to support monitoring, governance and operations. To be successful in this role, you will need:
To be educated to O Level/GCSE standard or equivalent, including English. Good knowledge and use of the English language including grammar, spelling and punctuation. Excellent knowledge of Microsoft packages (e.g., Word, Excel, Outlook, etc.). Excellent data entry skills, ability to produce data reports and attention to detail. Excellent communication skills, both verbal and written, with professionals at all levels. Ability to use initiative, manage own workload to ensure deadlines are met. Ability to work under pressure and to tight deadlines. Excellent organisational skills. To be flexible and reliable. The ability and motivation to work successfully on your own initiative as well as working effectively as a member of a team. To be willing to undertake personal development and/or further training. Commitment to equal opportunities practice and policy. A positive attitude towards those with mental health problems. Where you will be working:
Location:
190 Barnet Road, Potters Bar, Hertfordshire, EN6 2SE Join the team at Potters Bar Clinic providing care for young people and adults with acute mental health needs and personality disorders in an established 24-hour care environment. The CAMHS Tier 4 Low Secure services are for young people aged 13–18. Potters Bar Clinic is located in a residential area, only one minute drive from the M25 and a short bus ride from Potters Bar Train Station – with a bus stop right outside, making it an easy commute for most. What you will get:
Annual salary of £27,293. The equivalent of 33 days annual leave (inc Bank Holidays) – plus your birthday off! Wellbeing support and activities to help you maintain a great work-life balance. Career development and training to help you achieve your career goals. Pension contribution to secure your future. Life Assurance for added peace of mind. Enhanced Maternity Package so you can truly enjoy this special time. There is also a range of other benefits including retail discounts, special offers and much more. About your next employer:
You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.
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Ensuring all staff (including Bank) hours are accurately reflected on the timesheets and daily allocation sheets. To also ensure sickness, annual leave and additional hours are accurately recorded as required. Assisting the manager with inputting data for payroll and the collation of additional, bank and agency hours. Ensuring that the Rota is accurately reflected on the daily allocation sheets. Ensuring that changes to the Rota, allocations, timesheets and the Annual Leave Database are accurately recorded on the relevant systems on a daily basis. Ensuring that staffing and allocation data templates are available to managers as required within deadlines set. Ensuring that any gaps in the Rota, short or long term, are covered using the parameters set by the service. All additional hours, bank and agency are booked to meet the service needs and with the authorisation of manager where stipulated. Ensuring accurate record keeping and maintaining an accurate record of daily unit staffing and staff availability. Ensuring that records of staff details (including agency staff) are kept confidentially and that the records are updated and accurate. Ensuring that agency staff profiles including training, professional registration and DBS are maintained up to date and all staff booked for shifts are compliant with their training and registration requirements. Being responsible for filing staff records as required, general correspondence and undertaking general office duties, including photocopying and faxing. Attending meetings, as scheduled, appropriate to your role as determined by your line manager and participating in administrative team meetings when required. Ensuring good standards of communication with managers of the service and provide accurate records of shifts booked and cancelled. Providing data reports for managers, as required within set deadlines, in order for managers to monitor the use staffing resources within the service and to support monitoring, governance and operations. To be successful in this role, you will need:
To be educated to O Level/GCSE standard or equivalent, including English. Good knowledge and use of the English language including grammar, spelling and punctuation. Excellent knowledge of Microsoft packages (e.g., Word, Excel, Outlook, etc.). Excellent data entry skills, ability to produce data reports and attention to detail. Excellent communication skills, both verbal and written, with professionals at all levels. Ability to use initiative, manage own workload to ensure deadlines are met. Ability to work under pressure and to tight deadlines. Excellent organisational skills. To be flexible and reliable. The ability and motivation to work successfully on your own initiative as well as working effectively as a member of a team. To be willing to undertake personal development and/or further training. Commitment to equal opportunities practice and policy. A positive attitude towards those with mental health problems. Where you will be working:
Location:
190 Barnet Road, Potters Bar, Hertfordshire, EN6 2SE Join the team at Potters Bar Clinic providing care for young people and adults with acute mental health needs and personality disorders in an established 24-hour care environment. The CAMHS Tier 4 Low Secure services are for young people aged 13–18. Potters Bar Clinic is located in a residential area, only one minute drive from the M25 and a short bus ride from Potters Bar Train Station – with a bus stop right outside, making it an easy commute for most. What you will get:
Annual salary of £27,293. The equivalent of 33 days annual leave (inc Bank Holidays) – plus your birthday off! Wellbeing support and activities to help you maintain a great work-life balance. Career development and training to help you achieve your career goals. Pension contribution to secure your future. Life Assurance for added peace of mind. Enhanced Maternity Package so you can truly enjoy this special time. There is also a range of other benefits including retail discounts, special offers and much more. About your next employer:
You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.
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