Duties
Assist the Club Manager with all aspects of company secretarial, as required.
Assist the Board to define and follow the rules, practices, processes, powers, accountabilities and decisions by which the Club is directed and controlled. Monitor that the Club complies with the requirements of Company law and Community Amateur Sports Club status. Ensure that Club Officers complete the required forms for Director Appointment/Resignations, Board/Officer/Committee Nominations, Conflict of Interest and Fit & Proper Person statements etc. Pass on all relevant Club information to appropriate external bodies eg. Companies House, bank, HMRC. Help to prepare agendas and take minutes for meetings of the Club Board, Coaching Board, AGM/EGMs, Sports Committees, sub-committees and working groups, as required.
Ensure that all Club policies, procedures and guidelines are documented properly.
Identify all requirements and agree outline documents with relevant managers and directors. Research suitable templates, ideas and models from other relevant organisations and sources. Compile, draft and amend documents for discussion with, and subsequent final approval by, Senior Managers, Committees & Board, as appropriate. Be aware of, and oversee if necessary, other operational procedures to ensure their compatibility. Be responsible for maintaining the Club’s Policies & Procedures Manual and other Club files as required. Ensure that all appropriate documentation is published on the Club website and in E-News (in liaison with the editor), on the Club noticeboard (via the Office /Admin team) and on WhatsApp groups / social media platforms (via Sports Committees and Marketing team).
Act as the Club’s Data Protection Coordinator, ensuring that the Club complies with data privacy requirements. Assist the HR / Staffing Board sub-committee, particularly by keeping up to date with new employment legislation and compiling employment documentation for staff and self-employed coaches. Assist the IT/Procedures sub-committee with planning and improving the Club’s systems, especially with documentation. Assist the Finance sub-committee, particularly with the documentation of the Accounting and Finance Procedures. Assist the Club Manager to update the Board’s SharePoint documents. Assist the Club Manager and Officers to liaise with relevant external organisations including solicitors, HR consultants, auditors etc. Undertake all other associated tasks as reasonably required. Job Type:
Part-time Pay:
£12,000.00-£16,000.00 per year Expected hours:
15 – 20 per week Benefits: Company pension Discounted or free food On-site parking Education: Bachelor's (preferred) Experience: Administration management: 3 years (required) Work Location:
In person Application deadline:
31/01/2025 Reference ID:
Administration Manager
#J-18808-Ljbffr
Assist the Club Manager with all aspects of company secretarial, as required.
Assist the Board to define and follow the rules, practices, processes, powers, accountabilities and decisions by which the Club is directed and controlled. Monitor that the Club complies with the requirements of Company law and Community Amateur Sports Club status. Ensure that Club Officers complete the required forms for Director Appointment/Resignations, Board/Officer/Committee Nominations, Conflict of Interest and Fit & Proper Person statements etc. Pass on all relevant Club information to appropriate external bodies eg. Companies House, bank, HMRC. Help to prepare agendas and take minutes for meetings of the Club Board, Coaching Board, AGM/EGMs, Sports Committees, sub-committees and working groups, as required.
Ensure that all Club policies, procedures and guidelines are documented properly.
Identify all requirements and agree outline documents with relevant managers and directors. Research suitable templates, ideas and models from other relevant organisations and sources. Compile, draft and amend documents for discussion with, and subsequent final approval by, Senior Managers, Committees & Board, as appropriate. Be aware of, and oversee if necessary, other operational procedures to ensure their compatibility. Be responsible for maintaining the Club’s Policies & Procedures Manual and other Club files as required. Ensure that all appropriate documentation is published on the Club website and in E-News (in liaison with the editor), on the Club noticeboard (via the Office /Admin team) and on WhatsApp groups / social media platforms (via Sports Committees and Marketing team).
Act as the Club’s Data Protection Coordinator, ensuring that the Club complies with data privacy requirements. Assist the HR / Staffing Board sub-committee, particularly by keeping up to date with new employment legislation and compiling employment documentation for staff and self-employed coaches. Assist the IT/Procedures sub-committee with planning and improving the Club’s systems, especially with documentation. Assist the Finance sub-committee, particularly with the documentation of the Accounting and Finance Procedures. Assist the Club Manager to update the Board’s SharePoint documents. Assist the Club Manager and Officers to liaise with relevant external organisations including solicitors, HR consultants, auditors etc. Undertake all other associated tasks as reasonably required. Job Type:
Part-time Pay:
£12,000.00-£16,000.00 per year Expected hours:
15 – 20 per week Benefits: Company pension Discounted or free food On-site parking Education: Bachelor's (preferred) Experience: Administration management: 3 years (required) Work Location:
In person Application deadline:
31/01/2025 Reference ID:
Administration Manager
#J-18808-Ljbffr
