Save the Children UK has an exciting opportunity for a collaborative and highly organised individual with extensive administrative and PA experience to join us as our P&P Department Co-ordinator.
About Us
Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn, and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children's unique needs are met, and their voices are heard.
About the Role
As
P&P Department Co-ordinator , you will provide essential administrative support, including proactive diary management, travel coordination, meeting scheduling, and document preparation. You will also contribute to the successful delivery of departmental projects and priorities, ensuring smooth operations and effective communication across the team. In this role, you will: Provide full administrative support to the Directors of Partnerships & Philanthropy, including proactive diary management, arranging travel, and preparing documents for meetings. Schedule and manage all meetings for Directors and Senior Leadership Team members, ensuring efficient use of time and collaboration with other departments. Coordinate and distribute agendas and pre-reads for SLT and departmental meetings to ensure productivity. Publish departmental work and successes across the organisation using online platforms and communication channels. Support the Partnerships team (c20% of the role) with payment coding, meeting scheduling, pipeline analysis, and administrative tasks to build high-value relationships. Process purchase orders and invoices, and liaise with finance colleagues to ensure departmental financial responsibilities are met. Coordinate HR processes, including recruitment activities, onboarding, and scheduling inductions. Provide holiday cover and additional support to other coordinators and the department during peak periods. About You To be successful, it is important that you have: Proven experience as a PA or in a similar administrative support role. Excellent knowledge of MS Office tools (e.g., Outlook, Word, Excel, PowerPoint). Exceptional organisational skills and the ability to manage multiple priorities. Strong communication skills and the ability to interact effectively with a range of stakeholders. A proactive and flexible approach to problem-solving and supporting others. Commitment to Save the Children's vision, mission, and values. What we offer you: Working for a charity provides one of the best benefits there is – a sense of purpose and reward for helping others. However, we understand the importance of giving back to our employees to ensure a happy and healthy working environment and work/life balance. We focus on flexibility, inclusion, collaboration, health, and wellbeing both in and outside of work. To learn more about the position, please review the Job Description in the attached Documents. Closing date:
5th February 2025 Ways of Working: The majority of our roles can be performed remotely in the UK, but there are likely to be times when you will be required to come to your contracted office (up to 2-4 days per month or 6-8 days per quarter). This will be agreed with your Line Manager and team and is intended to be time spent on collaborating with colleagues and relationship building. Please note: travel costs to your contracted office will be at your own expense. Flexible Working -
We are happy to discuss flexible working options at interview. Commitment to Diversity & Inclusion: Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be "Free to Be Me". To see our full statement please visit this link: https://jobs.savethechildren.org.uk/our-policies/diversity/ Salary Structure: Save the Children is committed to paying staff in a fair and equitable way and will benchmark all salary offers in line with the pay of existing staff. To see our full offer please visit this link: https://jobs.savethechildren.org.uk/what-we-offer-benefits/ Interview Expenses: Candidates should note that unfortunately it is not our policy to reimburse expenses accrued when attending interviews at Save the Children UK unless you are requested to attend an interview in an alternative location to where the role is based. Pre-employment Checks: Any Employment with Save the Children UK will be subject to the following checks prior to your start date: a satisfactory police record check to include a Disclosure and Barring Service (DBS) check and/or an International Criminal Record Check (If applicable) receipt of satisfactory references proof of eligibility to work in the national location for this role If you have any questions, we have an
FAQ section.
For anything else you can email us on: careers@savethechildren.org.uk Division:
Fundraising & Marketing Location (Role):
London (Farringdon) Contract Type:
Fixed Term Contract / Internal Secondment Full / Part Time:
Full time (flexible working options available) Contract Duration:
1 year Closing Date:
5 February 2025 Salary Range :
29900-33200 Hours Per Week:
35
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P&P Department Co-ordinator , you will provide essential administrative support, including proactive diary management, travel coordination, meeting scheduling, and document preparation. You will also contribute to the successful delivery of departmental projects and priorities, ensuring smooth operations and effective communication across the team. In this role, you will: Provide full administrative support to the Directors of Partnerships & Philanthropy, including proactive diary management, arranging travel, and preparing documents for meetings. Schedule and manage all meetings for Directors and Senior Leadership Team members, ensuring efficient use of time and collaboration with other departments. Coordinate and distribute agendas and pre-reads for SLT and departmental meetings to ensure productivity. Publish departmental work and successes across the organisation using online platforms and communication channels. Support the Partnerships team (c20% of the role) with payment coding, meeting scheduling, pipeline analysis, and administrative tasks to build high-value relationships. Process purchase orders and invoices, and liaise with finance colleagues to ensure departmental financial responsibilities are met. Coordinate HR processes, including recruitment activities, onboarding, and scheduling inductions. Provide holiday cover and additional support to other coordinators and the department during peak periods. About You To be successful, it is important that you have: Proven experience as a PA or in a similar administrative support role. Excellent knowledge of MS Office tools (e.g., Outlook, Word, Excel, PowerPoint). Exceptional organisational skills and the ability to manage multiple priorities. Strong communication skills and the ability to interact effectively with a range of stakeholders. A proactive and flexible approach to problem-solving and supporting others. Commitment to Save the Children's vision, mission, and values. What we offer you: Working for a charity provides one of the best benefits there is – a sense of purpose and reward for helping others. However, we understand the importance of giving back to our employees to ensure a happy and healthy working environment and work/life balance. We focus on flexibility, inclusion, collaboration, health, and wellbeing both in and outside of work. To learn more about the position, please review the Job Description in the attached Documents. Closing date:
5th February 2025 Ways of Working: The majority of our roles can be performed remotely in the UK, but there are likely to be times when you will be required to come to your contracted office (up to 2-4 days per month or 6-8 days per quarter). This will be agreed with your Line Manager and team and is intended to be time spent on collaborating with colleagues and relationship building. Please note: travel costs to your contracted office will be at your own expense. Flexible Working -
We are happy to discuss flexible working options at interview. Commitment to Diversity & Inclusion: Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be "Free to Be Me". To see our full statement please visit this link: https://jobs.savethechildren.org.uk/our-policies/diversity/ Salary Structure: Save the Children is committed to paying staff in a fair and equitable way and will benchmark all salary offers in line with the pay of existing staff. To see our full offer please visit this link: https://jobs.savethechildren.org.uk/what-we-offer-benefits/ Interview Expenses: Candidates should note that unfortunately it is not our policy to reimburse expenses accrued when attending interviews at Save the Children UK unless you are requested to attend an interview in an alternative location to where the role is based. Pre-employment Checks: Any Employment with Save the Children UK will be subject to the following checks prior to your start date: a satisfactory police record check to include a Disclosure and Barring Service (DBS) check and/or an International Criminal Record Check (If applicable) receipt of satisfactory references proof of eligibility to work in the national location for this role If you have any questions, we have an
FAQ section.
For anything else you can email us on: careers@savethechildren.org.uk Division:
Fundraising & Marketing Location (Role):
London (Farringdon) Contract Type:
Fixed Term Contract / Internal Secondment Full / Part Time:
Full time (flexible working options available) Contract Duration:
1 year Closing Date:
5 February 2025 Salary Range :
29900-33200 Hours Per Week:
35
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