Practice Executive - Antitrust & Competition
Description
Role purpose The Practice Executive demonstrates the highest level of mastery of secretarial and administrative competencies. They will act as a gatekeeper by supporting and managing deliverables for work providers, showing expertise in document development, handling meeting minutes and capturing outputs. They will support the practice group level responsibilities and act as a role model for secretaries within the team. Main responsibilities Extensive knowledge of specific practice group procedures and processes Manages strategic priorities for the practice group both internally and externally (e.g. meeting with key stakeholders, recruiters, etc.) by being a key liaison for the practice group in dealings with distributed leadership team, local office, region, the Firm and external clients and through the use of functionally appropriate applications e.g. (excel for amalgamating financial information received) Drafts communications, materials, speeches and talking points on behalf of the practice group where necessary, and acts as a strategic liaison with the Communications Team. Supports social media and PR activities where appropriate Provides leadership for PAs in the practice with respect to proactive engagement with client peers Supports functional management with ad hoc focused activities and works with them on work allocations/resourcing/performance management/fostering a positive work environment Assists with recruiting, training, on-boarding and integration of new hires to the practice group Shares information and expertise readily with other secretarial services team members within the practice group and with members of the secretarial services team in relation to practice group specific tasks Serves as a subject matter expert on secretarial job responsibilities Demonstrates solution-oriented mind-set at all levels, providing feedback and makes suggestions on redefining processes and procedures to increase efficiencies and drive a continual improvement in the way we work Manages highly confidential and sensitive information Handles other duties as assigned (e.g. practice group support/co-ordinating office moves) Supports client activities and requirements in a proactive manner (first contact, resolve basic queries) Leads the way in terms of use of E2E services within the team ensuring full utilisation and co-ordination of services at all times, reviewing materials as needed before sharing with attorneys Navigates Service Now services with ease and works with E2E to proactively build relationships and enhance service delivery Document production for urgent jobs which are not suitable to be sent to Document Services Provides administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of meeting Proactively handles complex diary management, call handling and meeting organization for external meetings (utilises GAS for internal meetings). Acts as gatekeeper Manages in-box and assist with email filing into iManage. As well as supporting on hard copy filing Provides client intake support (e.g. AML, engagement letters) and can execute high level billing activities at all levels (e.g. WIP review, direct involvement with client regarding billing and collections, preparing accruals etc) Proactively manages and coordinates all aspects of tasks assigned (e.g. meetings, events, travel, etc.) Travel requirements : None You will report to : Secretarial Services Leader Your direct reports, if any:
None Key relationships:
Department Manager for assigned practice group, Fee earners and business professionals within assigned practice area, finance, AML/NBI, DCS, GAS, Secretarial Services Function Local/Functional Requirements:
The Practice Executive will support Department Managers/Team Leaders and manage the practice from an administration perspective. Technical skills, qualifications and experience Extensive experience working in a legal sector or other professional services environment In-depth knowledge in own discipline and basic knowledge of related disciplines Relevant experience applying functional skills in similar context Good understanding of key processes Advanced and specialized expertise, typically developed through a combination of job-related training and considerable work experience Advanced knowledge and experience in a particular practice/functional area Deep understanding of multiple practice areas Ability to manage complex diary and calendar management activities Ability to work with colleagues to meet client deadlines Ability to negotiate deadlines when needed Keen analytical skills and ability to determine client needs Excellent English written and verbal communications skills Aptitude for learning new technologies and processes Highly organized and detail oriented Strong commitment to outstanding client service Exceptional work ethic, personal and professional integrity Ability to establish and maintain effective working relationships Ability to collaborate and communicate effectively with people from different cultures and from various levels of the organization Ability to lead by example Ability to provide solution outside of standard processes Commercially/financially literate (including the proficient ability to use Excel) These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location. Why Join Us? Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 74 offices in 45 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way. To Apply Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application. For more information about this position or to discuss any adjustments you may require during the process please contact in confidence, Charlotte Reynolds, Secretarial Services Leader, on charlotte.reynolds@bakermckenzie.com Please review our Applicant Privacy Notice here NO AGENCIES PLEASE Please note Baker McKenzie does not accept unsolicited CVs.
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Description
Role purpose The Practice Executive demonstrates the highest level of mastery of secretarial and administrative competencies. They will act as a gatekeeper by supporting and managing deliverables for work providers, showing expertise in document development, handling meeting minutes and capturing outputs. They will support the practice group level responsibilities and act as a role model for secretaries within the team. Main responsibilities Extensive knowledge of specific practice group procedures and processes Manages strategic priorities for the practice group both internally and externally (e.g. meeting with key stakeholders, recruiters, etc.) by being a key liaison for the practice group in dealings with distributed leadership team, local office, region, the Firm and external clients and through the use of functionally appropriate applications e.g. (excel for amalgamating financial information received) Drafts communications, materials, speeches and talking points on behalf of the practice group where necessary, and acts as a strategic liaison with the Communications Team. Supports social media and PR activities where appropriate Provides leadership for PAs in the practice with respect to proactive engagement with client peers Supports functional management with ad hoc focused activities and works with them on work allocations/resourcing/performance management/fostering a positive work environment Assists with recruiting, training, on-boarding and integration of new hires to the practice group Shares information and expertise readily with other secretarial services team members within the practice group and with members of the secretarial services team in relation to practice group specific tasks Serves as a subject matter expert on secretarial job responsibilities Demonstrates solution-oriented mind-set at all levels, providing feedback and makes suggestions on redefining processes and procedures to increase efficiencies and drive a continual improvement in the way we work Manages highly confidential and sensitive information Handles other duties as assigned (e.g. practice group support/co-ordinating office moves) Supports client activities and requirements in a proactive manner (first contact, resolve basic queries) Leads the way in terms of use of E2E services within the team ensuring full utilisation and co-ordination of services at all times, reviewing materials as needed before sharing with attorneys Navigates Service Now services with ease and works with E2E to proactively build relationships and enhance service delivery Document production for urgent jobs which are not suitable to be sent to Document Services Provides administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of meeting Proactively handles complex diary management, call handling and meeting organization for external meetings (utilises GAS for internal meetings). Acts as gatekeeper Manages in-box and assist with email filing into iManage. As well as supporting on hard copy filing Provides client intake support (e.g. AML, engagement letters) and can execute high level billing activities at all levels (e.g. WIP review, direct involvement with client regarding billing and collections, preparing accruals etc) Proactively manages and coordinates all aspects of tasks assigned (e.g. meetings, events, travel, etc.) Travel requirements : None You will report to : Secretarial Services Leader Your direct reports, if any:
None Key relationships:
Department Manager for assigned practice group, Fee earners and business professionals within assigned practice area, finance, AML/NBI, DCS, GAS, Secretarial Services Function Local/Functional Requirements:
The Practice Executive will support Department Managers/Team Leaders and manage the practice from an administration perspective. Technical skills, qualifications and experience Extensive experience working in a legal sector or other professional services environment In-depth knowledge in own discipline and basic knowledge of related disciplines Relevant experience applying functional skills in similar context Good understanding of key processes Advanced and specialized expertise, typically developed through a combination of job-related training and considerable work experience Advanced knowledge and experience in a particular practice/functional area Deep understanding of multiple practice areas Ability to manage complex diary and calendar management activities Ability to work with colleagues to meet client deadlines Ability to negotiate deadlines when needed Keen analytical skills and ability to determine client needs Excellent English written and verbal communications skills Aptitude for learning new technologies and processes Highly organized and detail oriented Strong commitment to outstanding client service Exceptional work ethic, personal and professional integrity Ability to establish and maintain effective working relationships Ability to collaborate and communicate effectively with people from different cultures and from various levels of the organization Ability to lead by example Ability to provide solution outside of standard processes Commercially/financially literate (including the proficient ability to use Excel) These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location. Why Join Us? Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 74 offices in 45 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way. To Apply Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application. For more information about this position or to discuss any adjustments you may require during the process please contact in confidence, Charlotte Reynolds, Secretarial Services Leader, on charlotte.reynolds@bakermckenzie.com Please review our Applicant Privacy Notice here NO AGENCIES PLEASE Please note Baker McKenzie does not accept unsolicited CVs.
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