The Car Parking/Cash Office Administrator is responsible for the day-to-day management of the car parking system and cash office service. You will also be responsible for maintaining accurate manual and electronic records of income and expenditure processed through the Car Parking/Cash Office. A vacancy has arisen for a dynamic and pro-active Administrator to manage and control the car parking system for the issuing and renewal of car parking permits for Staff working on the Hospital Site. You will process reimbursements for patients' travel expenses in accordance with official guidelines and comply with Trust Financial Instructions. The role also involves being responsible for recording, processing, and banking of all hospital income. You will be handling a petty cash float and ordering stocks and supplies. You will be required to provide data statistics relating to the Car Parking Services to the Support Services Manager and Head of Facilities in order to compile formal reports to the Trust Board. You will be part of the Estates and Facilities Directorate based at Stepping Hill Hospital and will be required to work flexibly in order to meet the needs of the Service.
Key Responsibilities:
Responsible for the day-to-day management and control of the car parking system and cash office service. Maintain accurate manual and electronic records of income and expenditure processed through the Car Parking/Cash Office. Process all requests received for car parking permits and scratch cards, ensuring that associated records are updated accordingly. Provide and keep updated written procedures regarding the processing of requests for car parking permits/barrier cards, scratch cards, and cash office services. Process reimbursements for patients' travel expenses in accordance with Trust policies/protocols and Standing Financial Instructions. Ensure that all monies are receipted promptly, accurate records are maintained, and all monies are banked in accordance with Trust policies and procedures. Ensure the Petty Cash Float is balanced each day, and reimbursement of petty cash expenditure within the Trust is appropriately authorised and processed in a timely manner. Act as an authorised key holder for the Car Parking/Cash Office safe. Receipt monies from departments/wards across the SHH site, including patients' property, ensuring floats are accurately maintained. Be accompanied by a Security Officer to the Bank to deposit monies. Reimburse patient monies, which can involve visiting ward areas and undertaking collections from cash points around various departments on the SHH site. Complete associated documents and prepare all banking, ensuring any anomalies are resolved prior to collection. Issue keys and codes to the bike sheds and changing/shower rooms. Inform the Support Services Manager, Director of Estates and Facilities, and Auditors immediately of any monetary discrepancies that arise within the Car Parking/Cash Office. Liaise with outside Trust appointed agencies regarding banking and security procedures. Produce periodic data/performance reports as directed by the Support Services Manager. Review/undertake Risk Assessments associated with the Car Parking/Cash Office in relation to security and fire. Deal with telephone and general enquiries, ensuring that appropriate messages are relayed or action is taken. Undertake any lawful and reasonable management instruction. Communications:
Liaise with all levels of management, staff, visitors, and external agencies by verbal, written, and electronic means. Liaise with Creditor Payments. Undertake reception duties in relation to Car Parking/Cash office processes. The Trust is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff and volunteers to share this commitment. If successful, this vacancy will require a Standard DBS check at a cost of £26.50. This cost will be deducted from your first Trust salary. You will also be required to join the DBS update service and pay the annual subscription fee of £16. Benefits:
Between 27-33 days of annual leave plus bank holidays NHS pension scheme membership Salary sacrifice schemes for lease cars, home electronics, and more NHS Staff discounts Cycle to work scheme Salary finance - for loans, savings, budget planning, and tips on managing debt Stockport Credit Union - for local financial advice
#J-18808-Ljbffr
Responsible for the day-to-day management and control of the car parking system and cash office service. Maintain accurate manual and electronic records of income and expenditure processed through the Car Parking/Cash Office. Process all requests received for car parking permits and scratch cards, ensuring that associated records are updated accordingly. Provide and keep updated written procedures regarding the processing of requests for car parking permits/barrier cards, scratch cards, and cash office services. Process reimbursements for patients' travel expenses in accordance with Trust policies/protocols and Standing Financial Instructions. Ensure that all monies are receipted promptly, accurate records are maintained, and all monies are banked in accordance with Trust policies and procedures. Ensure the Petty Cash Float is balanced each day, and reimbursement of petty cash expenditure within the Trust is appropriately authorised and processed in a timely manner. Act as an authorised key holder for the Car Parking/Cash Office safe. Receipt monies from departments/wards across the SHH site, including patients' property, ensuring floats are accurately maintained. Be accompanied by a Security Officer to the Bank to deposit monies. Reimburse patient monies, which can involve visiting ward areas and undertaking collections from cash points around various departments on the SHH site. Complete associated documents and prepare all banking, ensuring any anomalies are resolved prior to collection. Issue keys and codes to the bike sheds and changing/shower rooms. Inform the Support Services Manager, Director of Estates and Facilities, and Auditors immediately of any monetary discrepancies that arise within the Car Parking/Cash Office. Liaise with outside Trust appointed agencies regarding banking and security procedures. Produce periodic data/performance reports as directed by the Support Services Manager. Review/undertake Risk Assessments associated with the Car Parking/Cash Office in relation to security and fire. Deal with telephone and general enquiries, ensuring that appropriate messages are relayed or action is taken. Undertake any lawful and reasonable management instruction. Communications:
Liaise with all levels of management, staff, visitors, and external agencies by verbal, written, and electronic means. Liaise with Creditor Payments. Undertake reception duties in relation to Car Parking/Cash office processes. The Trust is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff and volunteers to share this commitment. If successful, this vacancy will require a Standard DBS check at a cost of £26.50. This cost will be deducted from your first Trust salary. You will also be required to join the DBS update service and pay the annual subscription fee of £16. Benefits:
Between 27-33 days of annual leave plus bank holidays NHS pension scheme membership Salary sacrifice schemes for lease cars, home electronics, and more NHS Staff discounts Cycle to work scheme Salary finance - for loans, savings, budget planning, and tips on managing debt Stockport Credit Union - for local financial advice
#J-18808-Ljbffr
