Personal Assistant to UHNW Entrepreneur, 12 Month Maternity contract, Notting Hill, up to £80k gpa
We are looking for a 12-month maternity cover for a PA to an UHNW male principal in Notting Hill. This role is primarily an office-based role, working alongside the rest of the principal’s team (2 EAs, a team assistant and a comms advisor), with the option to work from home if the principal is travelling.
We are looking for someone efficient and organised, with outstanding communication skills.
This person should have 5+ years’ experience in a similar level role and ideally be educated to degree level.
DAILY TASKS / FAMILY
Extensive multi time zone diary management - scheduling personal meetings and appointments. Managing communication on behalf of the principal - inbox management, drafting emails, calls etc. Work with the team assistant on table reservations, car bookings, event ticket purchases etc. Manage relationships on behalf of principal with 3rd party suppliers and stakeholders. Manage medical appointments, healthcare records and related tasks. Offer ad-hoc support for the principal's parents, their household and their care. School administration for the 3 children. Liaise with the accountant and CFO with regard to budgets. HOUSEHOLD STAFF
Main point of contact for household staff: overseeing the recruitment and supervision of new members of the team and handling annual performance, illness, holidays, expenses etc. Manage staff relationships and dynamics. Manage the Estate Manager & House Manager at country residence; weekly 1:1s to manage performance and principal expectations. Manage and oversee the work of the CEO team assistant. TRAVEL
Research travel locations and create bespoke and complex travel itineraries for the family / principal and his friends. Coordinate detailed travel arrangements with itineraries from door to door; private jets, yachts, cars. Work with local concierges to make sure everything runs smoothly for the trips. Manage visas and legalities of travel when required. EVENTS / SOCIAL & CULTURAL
Organising, managing & running events. Create and manage a social calendar for the principal. Research restaurants / hotels / travel destinations / music / activities and VIP experiences. Source and purchase Christmas gifts for the principal's family. Source events staff - chefs, FOH etc. PROPERTY & YACHT MANAGEMENT
Manage new property acquisitions in the UK & abroad. Overseeing the smooth running of each household, managing staff, insurance, utilities, manuals, cars, maintenance etc. Troubleshoot all property issues alongside the Estate Manager and coordinate with suppliers and contractors. Work alongside Interior Designer and Estate Manager to run household improvements and renovations. Yacht Management; work with the captain and management company to ensure all processes are in place and procedures followed. Deal with household purchases and gifts. Working hours:
Contracted 9am-5:30pm Monday to Friday but flexible & on call evenings and weekends. Start:
Mid April 2025 Job ref:
SB1772
#J-18808-Ljbffr
Extensive multi time zone diary management - scheduling personal meetings and appointments. Managing communication on behalf of the principal - inbox management, drafting emails, calls etc. Work with the team assistant on table reservations, car bookings, event ticket purchases etc. Manage relationships on behalf of principal with 3rd party suppliers and stakeholders. Manage medical appointments, healthcare records and related tasks. Offer ad-hoc support for the principal's parents, their household and their care. School administration for the 3 children. Liaise with the accountant and CFO with regard to budgets. HOUSEHOLD STAFF
Main point of contact for household staff: overseeing the recruitment and supervision of new members of the team and handling annual performance, illness, holidays, expenses etc. Manage staff relationships and dynamics. Manage the Estate Manager & House Manager at country residence; weekly 1:1s to manage performance and principal expectations. Manage and oversee the work of the CEO team assistant. TRAVEL
Research travel locations and create bespoke and complex travel itineraries for the family / principal and his friends. Coordinate detailed travel arrangements with itineraries from door to door; private jets, yachts, cars. Work with local concierges to make sure everything runs smoothly for the trips. Manage visas and legalities of travel when required. EVENTS / SOCIAL & CULTURAL
Organising, managing & running events. Create and manage a social calendar for the principal. Research restaurants / hotels / travel destinations / music / activities and VIP experiences. Source and purchase Christmas gifts for the principal's family. Source events staff - chefs, FOH etc. PROPERTY & YACHT MANAGEMENT
Manage new property acquisitions in the UK & abroad. Overseeing the smooth running of each household, managing staff, insurance, utilities, manuals, cars, maintenance etc. Troubleshoot all property issues alongside the Estate Manager and coordinate with suppliers and contractors. Work alongside Interior Designer and Estate Manager to run household improvements and renovations. Yacht Management; work with the captain and management company to ensure all processes are in place and procedures followed. Deal with household purchases and gifts. Working hours:
Contracted 9am-5:30pm Monday to Friday but flexible & on call evenings and weekends. Start:
Mid April 2025 Job ref:
SB1772
#J-18808-Ljbffr
