Accounts Payable Associate

We are recruiting for an experienced Accounts Payable Associate to join our busy team. The role is based in Billericay, Essex close to the train station. The role is hybrid with a requirement of 3 days in the office and 2 days at home per week. The set office days for the team are Monday, Wednesday, and Thursday. SUMMARY The role requires analysing financial ledgers, reconciling discrepancies between self-bill statements and supplier invoices, and actively communicating with suppliers to gather necessary financial data. Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. ESSENTIAL DUTIES Accounts Payable Daily processing of supplier invoices. Perform reconciliations between self-bill (internal) statements and supplier invoices, ensuring all payments align with contractual agreements and identifying and resolving discrepancies in a timely manner. Conduct thorough reviews of historical ledger data to identify long-standing discrepancies or trends that may require attention. Actively communicate with suppliers to request missing invoices, account statements, or any additional financial information needed for accurate reconciliation. Handle queries from suppliers regarding payments, overdue invoices, or statement discrepancies. Validate that all supplier invoices are in compliance with company policies, agreed rates, and contract terms. Preparation of Supplier and Employee expenses payment runs. Assist in creating audit trails by ensuring all reconciliations are well-documented and accessible for future reference. Other Other duties include cover of Finance team as and when needed. Maintaining Aged Creditors, reconciling historic items and clearing debit balances. Assist the Accounts Payable Team Lead on any other ad-hoc requests. REQUIRED EXPERIENCE / QUALIFICATIONS A working knowledge of accounting procedures, bookkeeping principles, and payable accounting. Problem-solving skills and the ability to identify discrepancies quickly and accurately. Works well within a team or on an individual basis. Strong communication skills, both written and verbal. Self-motivated and proactive. Attention to detail. Ability to manage multiple tasks under tight deadlines. Proficiency with Excel. Preferred Qualities Experience using multiple accounting systems. Experience of a multi-currency environment. COMPETENCIES/SKILLS Communication Highly Numerate Strong oral and written skills Fosters open communication Ability to clearly explain complex issues. Personal Effectiveness Acts with integrity Demonstrates adaptability Personal organisation Works well under pressure Sensitive to cultural differences Solves problems and offers solutions. Interpersonal Builds relationships Assertive / commands respect Shows initiative and takes accountability. Leadership Cultivates teamwork Technical Knowledge of accounting and finance Proficient in Microsoft Excel Accounting system – any major system.

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