Job Summary
We are seeking a detail-oriented and proactive Accountant/ Finance Associate to join our team. The ideal candidate will have at least 2-3 years of experience in accounts payable/receivable and reconciliations, with a strong proficiency in QuickBooks software.
This role is crucial in managing the accounts payable /receivable process, chasing outstanding invoices, performing reconciliations, and handling supplier-related finance functions. A solid understanding of accounting principles, along with relevant qualifications
such as AAT or part ACCA, is essential for success in this position. Key Responsibilities 1. Supplier Invoice Management: - Review, verify, and process incoming invoices promptly. - Matching invoices to purchase orders within the job management software - Chase outstanding invoices and follow up with suppliers to ensure prompt payment. - Maintain
accurate records of all invoices and payment statuses and update relevant software. 2. Accounts Payable: - Manage the accounts payable ledger, ensuring all transactions are recorded accurately. - Process staff expenses and ensure timely reimbursement. - Send
out remittances/statements when supplier payments are made. - Prepare and process payment runs, ensuring compliance with company policies and procedures. - Assist in the resolution of discrepancies and disputes with suppliers. 3. Reconciliation: - Perform
daily/monthly reconciliations of accounts receivable and bank receipts. - Perform daily/monthly reconciliations of accounts payable and supplier statements. - Monthly reconciliations of other balance sheet accounts such as fixed assets, accruals, prepayments
and payroll liabilities - Investigate and resolve any discrepancies identified during the reconciliation process. - Prepare/update reports/general ledger on accounts payable/receivable and outstanding invoices for management review. 4. Supplier Relations:
- Build and maintain strong relationships with suppliers /customers to facilitate smooth transactions. - Monitor relevant email accounts and manage queries with suppliers and internal job managers. - Address supplier enquiries and resolve issues related to
payments and invoices. - Collaborate with other departments to ensure accurate and timely processing of supplier-related transactions. 5. Financial Reporting: - Assist in preparing financial reports related to accounts receivable, accounts payable and supplier
expenses. - Monitor cash balances and produce cashflow report with support from finance team/senior accountant. - Provide insights and recommendations for improving accounts payable processes and efficiency. 6. Compliance and Controls: - Ensure compliance
with internal controls and financial policies. - Assist in audits/review related to accounts receivable, payable and supplier transactions. Qualifications - Bachelor’s degree in accounting, Finance/ AAT or part ACCA or a related field. - Minimum of 2-3 years of experience in accounts payable, invoice management, and reconciliations. - Strong proficiency in QuickBooks software is essential. -
Detailed understanding of accounting principles and practices. - Excellent attention to detail and organizational skills. - Strong communication and interpersonal skills. - Ability to work independently and as part of a team. Preferred Credentials - Experience in a similar role within an industry or accounting firm. - Knowledge of relevant regulations and compliance standards. What We Offer - Competitive salary and benefits package. - Opportunities for professional development and career advancement. - A collaborative and supportive work environment.
This role is crucial in managing the accounts payable /receivable process, chasing outstanding invoices, performing reconciliations, and handling supplier-related finance functions. A solid understanding of accounting principles, along with relevant qualifications
such as AAT or part ACCA, is essential for success in this position. Key Responsibilities 1. Supplier Invoice Management: - Review, verify, and process incoming invoices promptly. - Matching invoices to purchase orders within the job management software - Chase outstanding invoices and follow up with suppliers to ensure prompt payment. - Maintain
accurate records of all invoices and payment statuses and update relevant software. 2. Accounts Payable: - Manage the accounts payable ledger, ensuring all transactions are recorded accurately. - Process staff expenses and ensure timely reimbursement. - Send
out remittances/statements when supplier payments are made. - Prepare and process payment runs, ensuring compliance with company policies and procedures. - Assist in the resolution of discrepancies and disputes with suppliers. 3. Reconciliation: - Perform
daily/monthly reconciliations of accounts receivable and bank receipts. - Perform daily/monthly reconciliations of accounts payable and supplier statements. - Monthly reconciliations of other balance sheet accounts such as fixed assets, accruals, prepayments
and payroll liabilities - Investigate and resolve any discrepancies identified during the reconciliation process. - Prepare/update reports/general ledger on accounts payable/receivable and outstanding invoices for management review. 4. Supplier Relations:
- Build and maintain strong relationships with suppliers /customers to facilitate smooth transactions. - Monitor relevant email accounts and manage queries with suppliers and internal job managers. - Address supplier enquiries and resolve issues related to
payments and invoices. - Collaborate with other departments to ensure accurate and timely processing of supplier-related transactions. 5. Financial Reporting: - Assist in preparing financial reports related to accounts receivable, accounts payable and supplier
expenses. - Monitor cash balances and produce cashflow report with support from finance team/senior accountant. - Provide insights and recommendations for improving accounts payable processes and efficiency. 6. Compliance and Controls: - Ensure compliance
with internal controls and financial policies. - Assist in audits/review related to accounts receivable, payable and supplier transactions. Qualifications - Bachelor’s degree in accounting, Finance/ AAT or part ACCA or a related field. - Minimum of 2-3 years of experience in accounts payable, invoice management, and reconciliations. - Strong proficiency in QuickBooks software is essential. -
Detailed understanding of accounting principles and practices. - Excellent attention to detail and organizational skills. - Strong communication and interpersonal skills. - Ability to work independently and as part of a team. Preferred Credentials - Experience in a similar role within an industry or accounting firm. - Knowledge of relevant regulations and compliance standards. What We Offer - Competitive salary and benefits package. - Opportunities for professional development and career advancement. - A collaborative and supportive work environment.
