Gentle Giant Moving Company is seeking a detail-oriented and highly organized Accounts Payable Specialist to join our team. In this role, you will be responsible for managing the full cycle of accounts payable processes, including invoice and payment processing, vendor management, and maintaining compliance with internal controls and company policies. The ideal candidate will bring expertise in reconciliation, reporting, and supporting month-end close procedures, ensuring the accuracy and efficiency of financial operations.
This position requires a strong analytical mindset, excellent problem-solving abilities, and the ability to manage multiple priorities while maintaining attention to detail. Proficiency in accounts payable systems and familiarity with platforms such as Great Plains or NetSuite are highly preferred. This position will report to the Controller.
If you thrive in a dynamic environment and are passionate about optimizing financial processes, we encourage you to apply and contribute to our team's success.
Duties & Responsibilities:
Invoice & Payment Processing:
Process payments by receiving, coding (GL codes), verifying, and reconciling invoices Review approved expense reports for compliance with company policy Reconcile processed work by verifying entries and system reports Prioritize invoice payment to take advantage of discounts and avoid penalties
Vendor & Documentation Management:
Verify vendor accounts for monthly statement reconciliations Maintain vendor documentation (W-9s, service agreements, contracts) Respond to vendor payment inquiries and research aged invoices
Compliance & Internal Controls:
Ensure adherence to company policies, approval processes, and internal controls Provide documentation for audits and report internal control issues to management
Reconciliation & Reporting:
Analyze invoices and expense reports to allocate costs to appropriate accounts Reconcile vendor statements with internal accounts payable records
Support Duties:
Prepare AP checks and ACH batches Resolve purchase order, contract, invoice, and payment discrepancies Act as backup for Payroll Specialist Perform other duties as assigned
Preferred Qualifications:
Knowledge of the principles and practices of general accounting Excellent computer skills including knowledge of Microsoft Office Suite (Outlook, Word, Excel) Ability to assist in month-end close processes and meet ongoing deadlines Ability to effectively communicate through oral and written expression Ability to deal tactfully with others and work both independently and in a team environment Excellent analytical, organizational, and problem-solving skills Strong attention to detail and ability to handle confidential information Great Plains or NetSuite experience preferred
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Invoice & Payment Processing:
Process payments by receiving, coding (GL codes), verifying, and reconciling invoices Review approved expense reports for compliance with company policy Reconcile processed work by verifying entries and system reports Prioritize invoice payment to take advantage of discounts and avoid penalties
Vendor & Documentation Management:
Verify vendor accounts for monthly statement reconciliations Maintain vendor documentation (W-9s, service agreements, contracts) Respond to vendor payment inquiries and research aged invoices
Compliance & Internal Controls:
Ensure adherence to company policies, approval processes, and internal controls Provide documentation for audits and report internal control issues to management
Reconciliation & Reporting:
Analyze invoices and expense reports to allocate costs to appropriate accounts Reconcile vendor statements with internal accounts payable records
Support Duties:
Prepare AP checks and ACH batches Resolve purchase order, contract, invoice, and payment discrepancies Act as backup for Payroll Specialist Perform other duties as assigned
Preferred Qualifications:
Knowledge of the principles and practices of general accounting Excellent computer skills including knowledge of Microsoft Office Suite (Outlook, Word, Excel) Ability to assist in month-end close processes and meet ongoing deadlines Ability to effectively communicate through oral and written expression Ability to deal tactfully with others and work both independently and in a team environment Excellent analytical, organizational, and problem-solving skills Strong attention to detail and ability to handle confidential information Great Plains or NetSuite experience preferred
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