Description
Job Title: Accounts Payable Supervisor
Location: London
Reporting To: Group Financial Controller
Who we are
At Monica Vinader, we're on a mission to prove that buying better, wearing longer and doing better don't have to be mutually exclusive. From our commitment to making the most sustainable jewellery we can using precious materials, to the timeless style and endless versatility of our pieces, we are driven to making everyday fine jewellery accessible and affordable.
We are proud to be recognised in the industry through our recent awards, proving we are leading the way in sustainable jewellery:
Ethical/Sustainable Jewellery Business of the Year 2021 & 2023, Retail Jeweller Jewellery Brand of the Year 2023, Retail Jeweller Queen's Award for Enterprise: Sustainable Development 2022 Responsible Luxury Business of the Year 2023 & 2022, Positive Luxury Positive Luxury Jewellery Business of the year 2024
We are digital first, omni-channel, customer obsessed, female led and inclusive, focused on creating meaningful relationships with our community, who we owe our success to. We are looking for someone special to join our team to help us make luxury something we can all enjoy everyday.
Monica Vinader is a private equity backed omni-channel retailer operating globally. The business operates across eCommerce, multi-site retail and wholesale channels. The company directly controls and accounts for subsidiaries in the UK, US, China, Hong Kong and Singapore and achieved sales of over £100m in the most recent financial year.
This is an exciting opportunity to join a PE backed growing DTC business.
Where we need your help
We have all the makings of an iconic brand - beautiful products that are timeless and designed to last, service that exceeds our customers expectations, a passionate founder that cares deeply about doing what is right and a loyal and growing community who advocate for us.
Reporting to the Group Financial Controller, you will be responsible for the timely and accurate processing of invoices, managing supplier relationships, and maintaining the integrity of the accounts payable process.
You will be pro-active, demonstrate attention to detail, be driven to implement improvements and utilise strong communication skills to work efficiently in finance and across the business.
What you'll do Processing multi-currency invoices in a timely manner in our accounting system, Sage 200 Checking and coding invoices so that they are correctly analysed using Kefron Recording bank transactions and reconciling the company's bank accounts Matching invoices to Purchase Orders where relevant Checking and reconciling supplier statements Liaising within the business to ensure that invoices have been approved prior to payment Dealing with all supplier enquiries via email or telephone Setting up new supplier accounts in Sage 200 and maintaining existing supplier account details so that they are up to date Monthly reconciliation of aged creditors report Processing staff expense claims Processing payment runs and performing ad hoc supplier payments as and when required Ad hoc month end reconciliations Quarterly VAT returns Annual PSA return to HMRC Carbon reporting Utility management Issuing company credit cards and handling requests, with monthly reconciliations between SAGE and expensify Monitoring post in the office Adhoc project work
What you'll bring
Essential: Process driven with a disciplined approach to work Self-motivated and well organised with a keen attention to detail Strong communication skills - confident talking to internal staff and suppliers Proactive - able to generate new ideas and more efficient ways of working Team player Adaptable - able to prioritise and be flexible Able to work to monthly deadlines An aptitude for IT - used Microsoft Excel, Word and other standard software packages
Desired: Used Sage Accounting system (preferably Sage 200) Used Kefron Experience paying suppliers in a timely manner
To be successful at Monica Vinader... You are a doer You're a team player You're humble You are honest, straightforward and transparent You are a good teacher/mentor (approachable and accessible) You want to get your hands dirty You solve problems You are resilient You are flexible You are entrepreneurial, smart, and passionate If you don't know something, you say so. Then go figure it out quickly You love working in a creative environment You have a sense of humour You are an insatiable learner
Additional Requirements
Ability to document your authorisation to work in the United Kingdom.
Travel Requirements
This role would be contracted to work from our London office. We are open to hybrid working patterns that combine time spent in the office and working from home, as suits the role and the candidate.
This job description is not intended to be an exhaustive list of duties to be performed by the employee. This job description may be altered to reflect the business needs of the company. #J-18808-Ljbffr
Job Title: Accounts Payable Supervisor
Location: London
Reporting To: Group Financial Controller
Who we are
At Monica Vinader, we're on a mission to prove that buying better, wearing longer and doing better don't have to be mutually exclusive. From our commitment to making the most sustainable jewellery we can using precious materials, to the timeless style and endless versatility of our pieces, we are driven to making everyday fine jewellery accessible and affordable.
We are proud to be recognised in the industry through our recent awards, proving we are leading the way in sustainable jewellery:
Ethical/Sustainable Jewellery Business of the Year 2021 & 2023, Retail Jeweller Jewellery Brand of the Year 2023, Retail Jeweller Queen's Award for Enterprise: Sustainable Development 2022 Responsible Luxury Business of the Year 2023 & 2022, Positive Luxury Positive Luxury Jewellery Business of the year 2024
We are digital first, omni-channel, customer obsessed, female led and inclusive, focused on creating meaningful relationships with our community, who we owe our success to. We are looking for someone special to join our team to help us make luxury something we can all enjoy everyday.
Monica Vinader is a private equity backed omni-channel retailer operating globally. The business operates across eCommerce, multi-site retail and wholesale channels. The company directly controls and accounts for subsidiaries in the UK, US, China, Hong Kong and Singapore and achieved sales of over £100m in the most recent financial year.
This is an exciting opportunity to join a PE backed growing DTC business.
Where we need your help
We have all the makings of an iconic brand - beautiful products that are timeless and designed to last, service that exceeds our customers expectations, a passionate founder that cares deeply about doing what is right and a loyal and growing community who advocate for us.
Reporting to the Group Financial Controller, you will be responsible for the timely and accurate processing of invoices, managing supplier relationships, and maintaining the integrity of the accounts payable process.
You will be pro-active, demonstrate attention to detail, be driven to implement improvements and utilise strong communication skills to work efficiently in finance and across the business.
What you'll do Processing multi-currency invoices in a timely manner in our accounting system, Sage 200 Checking and coding invoices so that they are correctly analysed using Kefron Recording bank transactions and reconciling the company's bank accounts Matching invoices to Purchase Orders where relevant Checking and reconciling supplier statements Liaising within the business to ensure that invoices have been approved prior to payment Dealing with all supplier enquiries via email or telephone Setting up new supplier accounts in Sage 200 and maintaining existing supplier account details so that they are up to date Monthly reconciliation of aged creditors report Processing staff expense claims Processing payment runs and performing ad hoc supplier payments as and when required Ad hoc month end reconciliations Quarterly VAT returns Annual PSA return to HMRC Carbon reporting Utility management Issuing company credit cards and handling requests, with monthly reconciliations between SAGE and expensify Monitoring post in the office Adhoc project work
What you'll bring
Essential: Process driven with a disciplined approach to work Self-motivated and well organised with a keen attention to detail Strong communication skills - confident talking to internal staff and suppliers Proactive - able to generate new ideas and more efficient ways of working Team player Adaptable - able to prioritise and be flexible Able to work to monthly deadlines An aptitude for IT - used Microsoft Excel, Word and other standard software packages
Desired: Used Sage Accounting system (preferably Sage 200) Used Kefron Experience paying suppliers in a timely manner
To be successful at Monica Vinader... You are a doer You're a team player You're humble You are honest, straightforward and transparent You are a good teacher/mentor (approachable and accessible) You want to get your hands dirty You solve problems You are resilient You are flexible You are entrepreneurial, smart, and passionate If you don't know something, you say so. Then go figure it out quickly You love working in a creative environment You have a sense of humour You are an insatiable learner
Additional Requirements
Ability to document your authorisation to work in the United Kingdom.
Travel Requirements
This role would be contracted to work from our London office. We are open to hybrid working patterns that combine time spent in the office and working from home, as suits the role and the candidate.
This job description is not intended to be an exhaustive list of duties to be performed by the employee. This job description may be altered to reflect the business needs of the company. #J-18808-Ljbffr
