We are looking for a responsible Admin Assistant to support our admin and finance departments with a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office tasks and general administrative activities.
Responsibilities:
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Sorting out daily post and answering any queries
Inputting Subcontractor time sheets and processing invoices
Updating Subcontractor Matrix
Reconciling Supplier Statements and preparing payment runs
Remittances – preparing and emailing Remittance Advice's
Setting new contracts up
Raising invoices for Pure Fabs Limited
Setting up Suppliers/Customers on Sage
Process orders
Scanning documents and filing
Understanding and using filing systems
Booking travel arrangements
Monitoring supplies of stationery and PPE
Preparing payroll (workshop and site based)
Updating hours for workshop and site based on our system
Maintaining of Purchase Ledger and investigation of irregular balances
Following and using accounts and admin procedures
Providing administrative support to the team and holiday cover as and when required
Examples of Systems Used:
Outlook
Sage
Excel
Word
Construction Manager
About You:
Prior experience as an admin or accounts assistant
Maths Level 6 or above (Grade B)
Experience or working knowledge of office equipment
Proficiency with MS Office Applications
Excellent time management skills and the ability to prioritise work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organisational skills with the ability to multi-task
Good team working and inter-personal skills
Experience of Sage Line 50 desirable
About the Role:
40 hours per week - flexible
Training and Progression available with opportunities to grow and develop your own path
The company specialises in manufacturing and construction and is expanding into new markets. It is envisaged that the admin department will grow over the coming years and this role has the potential to see you growing during that time as well. We are looking for someone who wants to develop as an individual both personally and professionally. Someone who wants to take on more responsibility and with the relevant training and support grow their own role and become a key member of the admin team who will be responsible for helping the company reach its objectives.
Agency Submissions not accepted
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