Admin Manager

School Admin Manager St Austell Full Time Salary: 29,350 Main purpose of the job: To provide a comprehensive administrative service to the Office Manager and members of the school Senior Leadership Team and support with the finance function within the school. This includes supporting with day-to-day telephone/email enquiries, operational processing, compliance and recruitment administration. Main duties and responsibilities: Secretarial / Reception / Admin - Provide administrative support including diary management, booking appointments, word processing, filing and photocopying. - Organise, attend and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties. - Provide HR administrative support with personnel files & recruitment paperwork. - Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing reports for staff on request. - Deal with all telephone enquiries in a prompt, friendly and efficient manner and taking clear and accurate telephone messages. - Provide administrative support relating to school census returns as required. - Support safeguarding administration including the Single Central Record (SCR) to ensure the school administrative processes are accurate, secure and GDPR compliant. - Liaise with parents and external agencies in a professional manner. - Provide support for whole school events. - Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception. - Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager / Headteacher requirements. - To ensure data is recorded and used appropriately in accordance with the school’s policies. Finance - Understand and work within the Trust’s financial procedures including purchasing, invoicing, payments and banking. - Liaising with the central finance team. - Supporting other staff with understanding the financial procedures. - Raising purchase orders using PS Financials and managing stock. - Regularly scrutinise purchase orders on the system, including chasing goods which are overdue. - Ensure all financial information is filed correctly, including electronic and paper. - Support the Office Manager and members of the Senior Leadership Team as required. - Keep records of spends from allocated grants i.e. Pupil Premium, funds donated to enable SLT to have access to information which is needed for DFE returns. - Source and order resources as requested by staff. - Maintain stationery supplies, re-stocking as necessary. General - To understand and work in accordance with the School’s Equal Opportunities, Health and Safety and other relevant policies. - To attend appropriate training. - To work as a team member with all school staff. - Undertake any other tasks as required by the Senior Leadership Team, which are considered commensurate with the job purpose and grading.

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