Admin Support/Minute Taking

My client is seeking a bright confident candidate to work on a 6 month contract. MAIN PURPOSE OF THE ROLE: To provide and continually improve administrative support so that colleagues are assisted to deliver services to the public. To contribute to meeting team priorities and ensure confidentiality and other controls are maintained. To carry out discrete pieces of work as required. Key Tasks Undertake minutes of complex meetings about vulnerable clients: Minute, produce and distribute accurate records of meeting, including safeguarding, best interest meetings and/or case conference and complex case meetings, in accordance with statutory and local guidance. Undertake and continuously improve administrative duties in accordance with statutory and departmental requirements including providing telephone cover and message service, setting and maintaining office systems, arranging meetings and maintaining diaries. Minute, produce and distribute accurate records of meetings e.g. team, departmental, inter-agency meetings. Produce correspondence and reports from written documents and other sources, including research and analysis as appropriate. Accurately input data into computerised departmental systems, databases and spreadsheets and process, retrieve, analyse and cleanse data as necessary. Liaise with operational and departmental staff, clients and other agencies as appropriate, sharing information as directed and ensuring procedures are properly followed. Establish and monitor filing systems. Provide support to individual managers as required, including diary management, travel planning, arranging and supporting events and arranging and servicing meetings. Carry out specific work packages in support of the initiatives within the team. Attend staff meetings, supervision and training as required, including participation in the annual performance appraisal review scheme. Support managers in maintaining property and facilities and their security. Undertake reception duties in an office/establishment, or support reception staff to respond to and admit visiting members of the public. Administer transactional financial processes, including payment cards for ordering goods and services, petty cash and processing invoices in line with Council standards. Undertake available training opportunities identified through appraisal and supervision and show a commitment to continuous development, to maximise your potential and ensure the efficient and effective delivery of business services. Apply consistently the principles of Equal Opportunities, as embodied in the business's policies and practices throughout the duties outlined. Undertake any other tasks commensurate with the grading of the post, as required by the manager/supervisor, ensuring that all duties undertaken are done so in accordance with departmental policies, practices, procedures and standards. We endeavour to reply to all applications; however, if you haven't heard from us within 7 days, you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by Grafters Recruitment Consultants / Grafters Accountancy Personnel.

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