Administration Manager, Cardiothoracic Surgery
University Hospitals Coventry and Warwickshire NHS Trust
This is an exciting new role which will include the management of departmental administrative systems, processes and staff development in line with required internal and external standards. The successful applicant will have experience as a medical secretary, supporting the team with day to day admin tasks, making informed decisions within the area of responsibility, ensuring that agreed standards and targets are met in accordance with departmental, Trust and National standards, policies and procedures (particularly with reference to lung cancer pathways supporting the Trust's 31/62 position working alongside the cancer access team). Please be advised there is a proposed interview date of 14th February 2025. Please note that sponsorship is not eligible for this position. Main duties of the job
To assume overall responsibility for the administrative business as usual management of the department with specialist knowledge in particular areas in line with service requirements. Acting as the lead for managing recruitment, retention and selection of administrative staff including preparation of the appropriate documentation. Assuming first line management responsibility in dealing with sickness reviews, disciplinary, capability and grievance issues as required. Responsibility for the education and development of the administrative staff including undertaking Personal Development Reviews. Also supporting with review across the T&N footprint. Acting as a resource for staff, advising on National, Trust and Departmental Administration policies and procedures. Participation in the developing and updating of current local and Trust wide training packages in line with National guidance. Participate in strategic, service provider and Trust/Divisional/Departmental meetings, assuming responsibility for administration issues and the impact on resources. Responsibility for departmental performance including participation in the setting of objectives and standards. Representing the department in appropriate forums. Oversight of RTT position for the group and support to Ops and performance manager in ensuring targets are met. Continuous review/updating of administration policies and procedures and supporting documentation and or systems. About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values. Job responsibilities
To provide admin support as required to the Cardiothoracic department. You will have an active medical secretary role looking after at least 1 consultant. Cross cover of medical secretary team within department to cover annual leave and sickness. Line management of cardiothoracic admissions co-ordinator and support of this role to ANPs in their absence. To regularly link with the cancer access team and provide weekly update to lung access meeting. To support thoracic surgeons with 31/62 target management awareness. To link with tertiary referral centres (SWFT, GEH) in order to effectively manage the 31/62 referrals across the region and promote timely referrals and onward appointments within the department. For further details please see the attached job description. Person Specification
Qualifications
see supporting documents see supporting documents Experience
see supporting documents see supporting documents Knowledge
see supporting documents see supporting documents Skills
see supporting documents Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name
University Hospitals Coventry and Warwickshire NHS Trust Address
University Hospitals Coventry and Warwickshire
#J-18808-Ljbffr
University Hospitals Coventry and Warwickshire NHS Trust
This is an exciting new role which will include the management of departmental administrative systems, processes and staff development in line with required internal and external standards. The successful applicant will have experience as a medical secretary, supporting the team with day to day admin tasks, making informed decisions within the area of responsibility, ensuring that agreed standards and targets are met in accordance with departmental, Trust and National standards, policies and procedures (particularly with reference to lung cancer pathways supporting the Trust's 31/62 position working alongside the cancer access team). Please be advised there is a proposed interview date of 14th February 2025. Please note that sponsorship is not eligible for this position. Main duties of the job
To assume overall responsibility for the administrative business as usual management of the department with specialist knowledge in particular areas in line with service requirements. Acting as the lead for managing recruitment, retention and selection of administrative staff including preparation of the appropriate documentation. Assuming first line management responsibility in dealing with sickness reviews, disciplinary, capability and grievance issues as required. Responsibility for the education and development of the administrative staff including undertaking Personal Development Reviews. Also supporting with review across the T&N footprint. Acting as a resource for staff, advising on National, Trust and Departmental Administration policies and procedures. Participation in the developing and updating of current local and Trust wide training packages in line with National guidance. Participate in strategic, service provider and Trust/Divisional/Departmental meetings, assuming responsibility for administration issues and the impact on resources. Responsibility for departmental performance including participation in the setting of objectives and standards. Representing the department in appropriate forums. Oversight of RTT position for the group and support to Ops and performance manager in ensuring targets are met. Continuous review/updating of administration policies and procedures and supporting documentation and or systems. About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values. Job responsibilities
To provide admin support as required to the Cardiothoracic department. You will have an active medical secretary role looking after at least 1 consultant. Cross cover of medical secretary team within department to cover annual leave and sickness. Line management of cardiothoracic admissions co-ordinator and support of this role to ANPs in their absence. To regularly link with the cancer access team and provide weekly update to lung access meeting. To support thoracic surgeons with 31/62 target management awareness. To link with tertiary referral centres (SWFT, GEH) in order to effectively manage the 31/62 referrals across the region and promote timely referrals and onward appointments within the department. For further details please see the attached job description. Person Specification
Qualifications
see supporting documents see supporting documents Experience
see supporting documents see supporting documents Knowledge
see supporting documents see supporting documents Skills
see supporting documents Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name
University Hospitals Coventry and Warwickshire NHS Trust Address
University Hospitals Coventry and Warwickshire
#J-18808-Ljbffr
