Administrative Assistant (Accounts & HR)
Administrative Assistants (Administration & Office Support) are responsible for various tasks that support the finance and HR departments. Responsibilities
Accounts:
Support in processing invoices, receipts, and payments. Assist with payroll preparation (data entry, calculation of overtime, etc.). Maintain petty cash records and assist in the reconciliation of accounts. Help in organizing financial documents, reports, and spreadsheets. Assist with basic bookkeeping tasks, including filing and record-keeping.
Human Resources:
Assist with the recruitment process, including posting job ads and scheduling interviews. Maintain and update employee records (personal data, attendance, etc.). Support in preparing HR documentation (e.g., employment contracts, performance reviews). Assist with onboarding new employees, including orientation and documentation. Help with managing employee benefits, such as leaves.
General Administrative Duties:
Schedule meetings, prepare agendas, and take meeting notes. Answer and direct calls or emails related to finance and HR queries. Assist in office supply inventory and procurement. Perform any other duties as assigned by the Accounts, Finance & HR Manager.
Job Requirements
Educational Qualifications:
Minimum SPM, diploma in accounting, HR, or business admin is a plus. Experience:
No prior experience required; fresh graduates are welcome to apply. Skills
Strong communication and interpersonal skills. Proficiency in Microsoft Office (Excel, Word, PowerPoint). Basic understanding of HR and accounting processes is an advantage. Detail-oriented with good organizational and time management skills. Ability to handle sensitive information with confidentiality. Attributes
Positive attitude and eagerness to learn. Strong teamwork and collaboration skills. Ability to work independently with minimal supervision.
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Administrative Assistants (Administration & Office Support) are responsible for various tasks that support the finance and HR departments. Responsibilities
Accounts:
Support in processing invoices, receipts, and payments. Assist with payroll preparation (data entry, calculation of overtime, etc.). Maintain petty cash records and assist in the reconciliation of accounts. Help in organizing financial documents, reports, and spreadsheets. Assist with basic bookkeeping tasks, including filing and record-keeping.
Human Resources:
Assist with the recruitment process, including posting job ads and scheduling interviews. Maintain and update employee records (personal data, attendance, etc.). Support in preparing HR documentation (e.g., employment contracts, performance reviews). Assist with onboarding new employees, including orientation and documentation. Help with managing employee benefits, such as leaves.
General Administrative Duties:
Schedule meetings, prepare agendas, and take meeting notes. Answer and direct calls or emails related to finance and HR queries. Assist in office supply inventory and procurement. Perform any other duties as assigned by the Accounts, Finance & HR Manager.
Job Requirements
Educational Qualifications:
Minimum SPM, diploma in accounting, HR, or business admin is a plus. Experience:
No prior experience required; fresh graduates are welcome to apply. Skills
Strong communication and interpersonal skills. Proficiency in Microsoft Office (Excel, Word, PowerPoint). Basic understanding of HR and accounting processes is an advantage. Detail-oriented with good organizational and time management skills. Ability to handle sensitive information with confidentiality. Attributes
Positive attitude and eagerness to learn. Strong teamwork and collaboration skills. Ability to work independently with minimal supervision.
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