Administrative assistant (m/w/x) 50%

Position Summary

Location : Nestlé, Vevey

Activity rate : 50% (flexible with days and time allocation)

Start date: asap

Contract duration: 1 month

Position Summary

We are seeking a highly organized and proactive Administrative Assistant to support daily operations and team coordination. This role is essential in ensuring smooth administrative processes, effective communication, and well-structured team activities.

Key Responsibilities

• Manage and maintain contract documentation, ensuring accuracy, compliance, and timely updates

• Oversee and regularly update the organizational chart and internal platforms such as SharePoint

• Coordinate the organization of team meetings and recurring meetings, including scheduling, logistics, and follow-ups

• Plan and coordinate offsites, workshops, and team-building activities, handling logistics end-to-end

Profile

• Proven experience in an administrative or coordination role within a fast-paced environment

• Strong organizational and multitasking skills, with a hands-on approach and the ability to adapt quickly to changing priorities

• Excellent written and verbal communication skills, with strong interpersonal abilities

• Proficient in Microsoft Office Suite and collaboration tools such as SharePoint

• Strong linguistic competencies in English and French