Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to NHS Hampshire and Isle of Wight, Southern Health Foundation Trust, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton Foundation Trust, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals Foundation Trust.
Please note this organisation does not hold a sponsorship licence, we regret to inform you that we are unable to consider applications from individuals who require sponsorship.
We have two exciting roles for Administrators in the Chair and Chief Executive Office. These are highly varied roles where no day is the same in the Chief Executive Office. We are looking for individuals with quick thinking and judgement, a positive attitude, calmness and empathy. The role reports to the Head of Office working extremely closely with the Executive Assistants. These roles are primarily office based with an average of one day per week working from home.
If you are interested in learning more please contact Kiran Woodward, Head of Office - Chair & Chief Executive on kiran.woodward@nhs.net.
Main duties of the job
The first role is to be the lead person for the Chief Executive ensuring each day runs as smoothly and efficiently as possible. You will be responsible for the Chief Executive being prepared for the day and meetings, ensuring she is in the right place at the right time and being the first port of call for our colleagues and stakeholders to meet. You will have unprecedented access to learn from our leader and her top Executive Team being a pivotal support. Frequent travel will be required around Hampshire, Isle of Wight and London to our offices and venues. The second role will be the lead person for supporting the Chief of Staff, Director of Corporate Governance and Director of Communications and Engagement. You will be involved in organising meetings and events, preparing meeting packs and papers, supporting with HR processes and onboarding, attending selected meetings which will require action notes/minutes to be taken, working with complex calendars, preparing agendas/documents and following up on action points. This role will require confidence to liaise with internal and external stakeholders, acting as a point of contact on behalf of the Chair and Chief Executive's Office. There will be occasional project work and ad hoc tasks keeping your role interesting and varied. Frequent travel will be required around Hampshire, Isle of Wight and our offices and venues. About us
We offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working. We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life. We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills. Benefits
27 days paid minimum holiday and bank holiday entitlement NHS pension scheme Sick pay policy Occupational health services including staff counselling services Flexible working and family friendly policies Flexible retirement and retirement vouchers Health Service Discounts - offers for stores, travel, equipment etc. Successful candidates will be subject to a six-month probationary period. Job details
Date posted: 31 January 2025 Pay scheme: Agenda for change Band: Band 4 Salary: £26,530 to £29,114 a year per annum Contract: Permanent Working pattern: Full-time Reference number: 104-ICB-6359TG-A Job locations
Omega House, Eastleigh, SO50 5PB Job description
The job descriptions and person specifications are an outline of the tasks, responsibilities and outcomes required of the roles; the job holder will carry out any other duties as may reasonably be required. The job descriptions and person specifications may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation. Person Specification
Knowledge, Training and Experience
Essential
Educated to GCSE/O level grade C in English or equivalent. NVQ 3 in Business Administration/Management or equivalent experience. Experience of working in a changing environment. Experience of typing and formatting of documents. Experience in complex diary management/ planning and organising complex meetings. Desirable
Experience or preparing agendas and taking minutes/notes. Previous experience of the NHS. Equality and Diversity
Essential
Demonstrates understanding of issues affecting diversity and inclusion, including how individual actions make a difference to the equality agenda. Skills and Attributes
Essential
Ability to work as part of a close-knit team. Effective communication skills - verbal and written. Have a professional telephone manner. Planning and Organisational
Essential
Ability to act on own initiative without supervision. Ability to organise and prioritise work whilst being flexible and adaptable in order to meet competing priorities. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details
Employer name: Hampshire and Isle of Wight ICB (104) Address: Omega House, Eastleigh, SO50 5PB Employer's website:
https://www.hantsiowhealthandcare.org.uk/icb
#J-18808-Ljbffr
The first role is to be the lead person for the Chief Executive ensuring each day runs as smoothly and efficiently as possible. You will be responsible for the Chief Executive being prepared for the day and meetings, ensuring she is in the right place at the right time and being the first port of call for our colleagues and stakeholders to meet. You will have unprecedented access to learn from our leader and her top Executive Team being a pivotal support. Frequent travel will be required around Hampshire, Isle of Wight and London to our offices and venues. The second role will be the lead person for supporting the Chief of Staff, Director of Corporate Governance and Director of Communications and Engagement. You will be involved in organising meetings and events, preparing meeting packs and papers, supporting with HR processes and onboarding, attending selected meetings which will require action notes/minutes to be taken, working with complex calendars, preparing agendas/documents and following up on action points. This role will require confidence to liaise with internal and external stakeholders, acting as a point of contact on behalf of the Chair and Chief Executive's Office. There will be occasional project work and ad hoc tasks keeping your role interesting and varied. Frequent travel will be required around Hampshire, Isle of Wight and our offices and venues. About us
We offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working. We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life. We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills. Benefits
27 days paid minimum holiday and bank holiday entitlement NHS pension scheme Sick pay policy Occupational health services including staff counselling services Flexible working and family friendly policies Flexible retirement and retirement vouchers Health Service Discounts - offers for stores, travel, equipment etc. Successful candidates will be subject to a six-month probationary period. Job details
Date posted: 31 January 2025 Pay scheme: Agenda for change Band: Band 4 Salary: £26,530 to £29,114 a year per annum Contract: Permanent Working pattern: Full-time Reference number: 104-ICB-6359TG-A Job locations
Omega House, Eastleigh, SO50 5PB Job description
The job descriptions and person specifications are an outline of the tasks, responsibilities and outcomes required of the roles; the job holder will carry out any other duties as may reasonably be required. The job descriptions and person specifications may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation. Person Specification
Knowledge, Training and Experience
Essential
Educated to GCSE/O level grade C in English or equivalent. NVQ 3 in Business Administration/Management or equivalent experience. Experience of working in a changing environment. Experience of typing and formatting of documents. Experience in complex diary management/ planning and organising complex meetings. Desirable
Experience or preparing agendas and taking minutes/notes. Previous experience of the NHS. Equality and Diversity
Essential
Demonstrates understanding of issues affecting diversity and inclusion, including how individual actions make a difference to the equality agenda. Skills and Attributes
Essential
Ability to work as part of a close-knit team. Effective communication skills - verbal and written. Have a professional telephone manner. Planning and Organisational
Essential
Ability to act on own initiative without supervision. Ability to organise and prioritise work whilst being flexible and adaptable in order to meet competing priorities. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details
Employer name: Hampshire and Isle of Wight ICB (104) Address: Omega House, Eastleigh, SO50 5PB Employer's website:
https://www.hantsiowhealthandcare.org.uk/icb
#J-18808-Ljbffr
