Administrator – Clitheroe

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We are seeking to appoint an Administrator to our friendly and supportive team. The role will be based at our Head Office in Clitheroe. This role is being advertised at 22.5 hours per week over 3 days However, for the right candidate there could be flexibility on working patterns. Staff wellbeing underpins all that we do, and you will have the opportunity to develop and grow alongside the company. You can expect: Competitive salary (From £23,400 per annum pro rata) Small, friendly team Opportunities to develop new skills and contribute to developing back office support 25 days annual leave pro rata Employee Assistance Programme Life Assurance Scope of role: Dealing with incoming calls, emails and post Booking accommodation and hire cars Administrative support for full range of HR functions, health and safety processes, equipment purchase and maintenance (including survey equipment) Setting up and maintaining project files Providing IT support to the Ecology Team Working to ISO 9001 Quality and ISO 14001 Environment Management Systems For candidates with the appropriate experience there is also the opportunity to: Support Bowland Ecology’s social media output and website Write and review Risk Assessments and Method Statements (RAMS) Support tender applications and complete supplier questionnaires Successful Candidates will: Have 12 month’s experience in an administrative role Be highly proficient in using MS Office Have a friendly and confident telephone manner and excellent interpersonal skills Technical skills to set up and troubleshoot issues with a range of survey equipment such as IR Cameras, trail cameras and static detectors We encourage applications from all sections of the community, particularly those under-represented within Ecology, including people from Black, Asian, Minority Ethnic Backgrounds and people with disabilities. Please email info@bowlandecology.co.uk for a full job description and person specification. Application will be by CV and Covering Letter. Closing date for applications: 9 AM, Monday 3 Feb 25. Please note we reserve the right to close applications earlier than this date. ADMINISTRATOR JOB DESCRIPTION AND PERSON SPECIFICATION Responsible to: Operations Manager KEY RESPONSIBILITIES Dealing with incoming calls, general emails and post. Responding professionally to all enquiries Ordering equipment and stationery and maintaining related systems HR support including managing annual leave requests, booking training and updating relevant systems/databases Booking accommodation and hire cars Ensuring fleet of company cars is compliant with legislation; organising repairs/servicing Organising and taking minutes at team meetings Setting up and maintaining project files Contacting land-owners to gain access for Ecologists Managing office cleanliness and health and safety. This includes accident reporting and lone working Managing systems related to calibration/servicing of equipment Providing basic IT support to the Ecology team Data management and preparing equipment to be taken out into the field Managing repairs to, or disposal of, faulty equipment Setting up new systems and processes Ensuring that Bowland Ecology’s commitment to continuous improvement and minimising our impact on the environment is fulfilled (ISO 9001 and 14001) FURTHER RESPONSIBILITIES (for candidates with relevant experience or interest) Input into Bowland Ecology’s social media and website Writing and reviewing Risk Assessments and Method Statements (RAMS) Support with writing tenders and completing supplier qualification questionnaires KNOWLEDGE AND EXPERIENCE 12 month’s experience of working in an administrative role (E) Experience of working to the requirements of ISO 9001 and ISO 14001 (D) Knowledge of basic health and safety legislation (D) SKILLS Highly proficient in the use of MS Office (E) Confident and friendly phone manner (E) Ability to learn how to use/maintain range of technical field equipment (E) Understanding of basic IT troubleshooting techniques (E) Touch typing (D) Full Driving Licence (D) In addition to the knowledge and experience above, we require you to demonstrate a range of soft skills as listed below: Proactive approach and ability to work without direct supervision Analytical and creative thinking to find solutions Collaborative approach to problem solving and strong team working ethic Excellent organisational and time management skills Ability to respond flexibly to last minute requests from the team Excellent interpersonal skills and positive approach with colleagues and clients Proactive approach to continuing professional development and to Bowland Ecology’s culture of continuous improvement Passion for ecology or the environment is a bonus!

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