We are looking for an Administrator to join the Commercial Litigation business group in our Southampton office to support the teams with a broad range of administrative and operational tasks. You will work alongside an experienced Operations Manager providing support to a team of fee earners and partners. We are open to considering candidates who require flexible or part-time hours.
This is an office-based role with attendance Monday to Friday.
Typical Workload
The role will be providing administrative support to assigned fee earners. This will include:
First point of contact for clients and 3rd parties Initial telephone calls with potential new clients, including taking details regarding the nature of the enquiry Prompt administration of file opening tasks including: obtaining AML and ID Verifications from clients, drafting Engagement Letters for fee earners and setting up e-filing folders Organisation of documents including printing and filing, scanning and saving to e-files Dealing with incoming and outgoing post Creating, printing and dispatching bundles General accounts administration and monthly billing responsibilities Closing files and archiving e-files and papers Completing expense forms for fee earners Collating, analysing and reporting of data as required by fee earners/clients Conference and meeting arrangements Other ad hoc duties as required by fee earners Skills / Experience Required
Highly organised, accurate and strong attention to detail Adaptable, flexible and able to multi-task Enjoys taking responsibility and using own initiative Strong IT skills and aptitude and able to adapt to new technologies and systems Excellent communication skills are essential Capable of managing a varied and demanding workload Collegiate and team-playing approach Enthusiastic and committed Ability to engage fully with clients and other professional and organisational contacts to provide an excellent service
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This is an office-based role with attendance Monday to Friday.
Typical Workload
The role will be providing administrative support to assigned fee earners. This will include:
First point of contact for clients and 3rd parties Initial telephone calls with potential new clients, including taking details regarding the nature of the enquiry Prompt administration of file opening tasks including: obtaining AML and ID Verifications from clients, drafting Engagement Letters for fee earners and setting up e-filing folders Organisation of documents including printing and filing, scanning and saving to e-files Dealing with incoming and outgoing post Creating, printing and dispatching bundles General accounts administration and monthly billing responsibilities Closing files and archiving e-files and papers Completing expense forms for fee earners Collating, analysing and reporting of data as required by fee earners/clients Conference and meeting arrangements Other ad hoc duties as required by fee earners Skills / Experience Required
Highly organised, accurate and strong attention to detail Adaptable, flexible and able to multi-task Enjoys taking responsibility and using own initiative Strong IT skills and aptitude and able to adapt to new technologies and systems Excellent communication skills are essential Capable of managing a varied and demanding workload Collegiate and team-playing approach Enthusiastic and committed Ability to engage fully with clients and other professional and organisational contacts to provide an excellent service
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