Alexander Mae (HR) Ltd | Administrator

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Full time
Location: Bristol
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Job offered by: Alexander Mae (HR) Ltd
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Category:
Job Description

We are working with a highly successful, family business in East Bristol to help them find an

Administrator

to join their busy and successful Fuel Department. Working alongside a small team of three, you will maintain records and calculate fuel usage for scheduling of fuel deliveries. Key tasks and main duties Maintain accurate and up-to-date records of all fuel management contracts. Maintain regular contact with customers who have fuel management to better understand how they are using generators, thereby ensuring efficient deliveries of fuel. Liaise with the Fuel Team, Transport Manager, Logistics Manager, and relevant remote depot personnel to ensure fuel delivery drivers are being used efficiently. Produce all fuel management related paperwork (e.g., delivery notes, job sheets, purchase orders) and process all completed delivery documentation to enable the production of timely invoicing. Raise and price all sales orders, with associated PODs to allow the Accounts Department to issue invoices to customers in a timely manner, utilizing supplier and customer rate widgets and other internal data to ensure the correct rates are applied. Liaise with the Accounts Department regarding all aspects of fuel management invoicing (such as customer queries or issues of non-payment). Troubleshoot fuelling requirements as needed, using all available resources; in the event of a fuel run-out, liaise with the Fuel Management Supervisor and Fuel Operations Manager to ensure the swift resolution of any problems. Skills and experience required Previous administration experience. Good organisational and communication skills. Good level of maths ability. Strong IT skills and ability to use Excel. Able to manage changing priorities in a fast-moving environment. Able to work as part of a team. Strong geographical knowledge of the UK is desirable. Benefits £24,000. 23 days holiday (plus bank holidays), increasing with the length of service. Company pension scheme. Private medical scheme. Life assurance scheme - with access to more healthcare support and counselling services to help protect employees' financial, emotional, and physical wellbeing. Please note this is 100% office based.

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