Apprenticeship Administrator
MIS and Systems
Salary :
£23,534 per annum Contract Type : Maternity Cover until 19th December 2025 - Full time 37 hours per week Reference: REC2066 | Closing date: Monday 27th January 2025 The Opportunity We’re offering a great opportunity for an Apprenticeship Administrator to join our friendly Apprenticeship Admin Team on a maternity cover contract. As our Apprenticeship Administrator, you’ll provide essential administrative support, including record-keeping, data management, and ensuring compliance with college processes. You’ll be based in the MIS & Systems Department, working in a fast-paced office environment and delivering a range of services to ensure responsive, high-quality service. Your responsibilities will include supporting student enrolment, conducting compliance checks, managing examination registrations, maintaining student data, and ensuring all documentation is accurate. You’ll use various IT systems to manage and maintain accurate records, assist with financial administration, and contribute to quality monitoring, all of which support the success of apprenticeship programmes. You’ll also support the preparation and submission of ILR (Individual Learner Record) data, ensuring deadlines are met. You’ll accurately input and maintain student and enrolment details in the student records system, tracking outcomes and achievements. Collaboration with curriculum teams will be essential to ensure a clear understanding of college processes, while ensuring accurate learner attendance and eligibility records. You’ll also assist with data quality checks, helping maintain the integrity of learner records. Additionally, you’ll help manage examination registrations and results, ensuring timely and accurate processing. Overall, you’ll provide general administrative support to ensure a smooth and responsive service to apprentices, staff, and stakeholders. This is an excellent opportunity for an organised, detail-oriented individual who enjoys working in a fast-paced environment. If you have strong administrative skills, a passion for accuracy, and a commitment to supporting apprenticeship programme success, this could be the perfect opportunity. Reasons to join us We offer substantial annual leave entitlement (Up to
47 days per year
including bank and public holidays) Local Government Pension Scheme – with a generous 19.2% employer contribution! We invest in our people through funded CPD opportunities, regular staff development training and paid volunteering days Career advancement opportunities with tailored support for staff to progress 24/7 access to same day appointments with a GP Exclusive discounts and cashback for retail, dining and leisure as part of YouatWork Access to health cash plans as members of the Westfield Health Scheme or Health Shield Discounted College gym membership with onsite facilities Supporting employee mental health through access to free counselling services and the Foundations App Discounts schemes for greener travel including Northern Rail, Trainline and Cycle to Work Free Microsoft Office 365 for personal use on up to five machines Access to discounted hair and beauty therapies at our onsite salon On site subsidised Starbucks and food outlets offering a variety of dining options · Our shared purpose - We believe in transforming the lives of both our learners and staff The Barnsley College Advantage When you join us, you can expect to benefit from “The Barnsley College Advantage”. This is the advantage of: · Being supported to achieve your personal and professional goals · A range of flexible working opportunities · Autonomy, Empowerment and Accountability · Short- and Long-Term development commitments · Access to experiencing work in a range of areas · Working in a Value and Behaviour led organisation · Reward and Recognition · Having your voice heard at every level · Comprehensive Wellbeing Support About you We’re looking for a highly organised, proactive candidate with strong administrative skills and an excellent eye for detail. If you thrive in a busy, fast-paced environment and enjoy managing multiple tasks while ensuring accuracy, this could be the role for you. You'll be confident working with data and IT systems, ensuring everything is compliant and accurate. You will also be adaptable and able to work independently as well as part of a team. While experience in administrative processes, particularly in student records and enrolment, is a bonus, it’s not essential. What’s most important is your ability to work collaboratively with colleagues and stakeholders across departments. Strong communication skills are also essential to liaise with our curriculum teams, apprentices, and other stakeholders. You’ll need to be detail-focused, dedicated to maintaining data integrity, and proactive in solving any issues that arise. You’ll be key in ensuring tasks are completed efficiently and accurately, supporting the smooth delivery of apprenticeship programmes. If you’ve got experience in a similar administrative role, that’s great! But we’re also excited to hear from applicants who are eager to learn, grow, and develop their skills. A positive attitude, strong organisational skills, and a commitment to supporting apprenticeship success are essential. Required Level 3 or equivalent qualification GCSE Maths and English (or equivalent Level 2 qualification) or willing to work towards Preferred Relevant experience working in an educational management information environment Aware of data protection and GDPR Closing date for applications Monday 27th January 2025
- We reserve the right to close this vacancy early depending on the level of interest. Job Description and Person Specification Barnsley College is committed to creating a dynamic and diverse workforce and welcomes applications from all candidates regardless of their gender, disability, age, ethnicity, sexual orientation, or faith. Disabled applicants who meet the minimum essential criteria will be guaranteed an interview. The College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an Enhanced Disclosure from DBS. Please be aware that it is a Criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children. Job Type: Full-time Pay: £23,534.00 per year Benefits: On-site parking Schedule: Day shift Monday to Friday No weekends Education: GCSE or equivalent (preferred) Experience: Customer service: 1 year (preferred) Administrative experience: 1 year (preferred) Language: English (preferred) Licence/Certification: Driving Licence (preferred) Work Location: In person Reference ID: REC2066
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£23,534 per annum Contract Type : Maternity Cover until 19th December 2025 - Full time 37 hours per week Reference: REC2066 | Closing date: Monday 27th January 2025 The Opportunity We’re offering a great opportunity for an Apprenticeship Administrator to join our friendly Apprenticeship Admin Team on a maternity cover contract. As our Apprenticeship Administrator, you’ll provide essential administrative support, including record-keeping, data management, and ensuring compliance with college processes. You’ll be based in the MIS & Systems Department, working in a fast-paced office environment and delivering a range of services to ensure responsive, high-quality service. Your responsibilities will include supporting student enrolment, conducting compliance checks, managing examination registrations, maintaining student data, and ensuring all documentation is accurate. You’ll use various IT systems to manage and maintain accurate records, assist with financial administration, and contribute to quality monitoring, all of which support the success of apprenticeship programmes. You’ll also support the preparation and submission of ILR (Individual Learner Record) data, ensuring deadlines are met. You’ll accurately input and maintain student and enrolment details in the student records system, tracking outcomes and achievements. Collaboration with curriculum teams will be essential to ensure a clear understanding of college processes, while ensuring accurate learner attendance and eligibility records. You’ll also assist with data quality checks, helping maintain the integrity of learner records. Additionally, you’ll help manage examination registrations and results, ensuring timely and accurate processing. Overall, you’ll provide general administrative support to ensure a smooth and responsive service to apprentices, staff, and stakeholders. This is an excellent opportunity for an organised, detail-oriented individual who enjoys working in a fast-paced environment. If you have strong administrative skills, a passion for accuracy, and a commitment to supporting apprenticeship programme success, this could be the perfect opportunity. Reasons to join us We offer substantial annual leave entitlement (Up to
47 days per year
including bank and public holidays) Local Government Pension Scheme – with a generous 19.2% employer contribution! We invest in our people through funded CPD opportunities, regular staff development training and paid volunteering days Career advancement opportunities with tailored support for staff to progress 24/7 access to same day appointments with a GP Exclusive discounts and cashback for retail, dining and leisure as part of YouatWork Access to health cash plans as members of the Westfield Health Scheme or Health Shield Discounted College gym membership with onsite facilities Supporting employee mental health through access to free counselling services and the Foundations App Discounts schemes for greener travel including Northern Rail, Trainline and Cycle to Work Free Microsoft Office 365 for personal use on up to five machines Access to discounted hair and beauty therapies at our onsite salon On site subsidised Starbucks and food outlets offering a variety of dining options · Our shared purpose - We believe in transforming the lives of both our learners and staff The Barnsley College Advantage When you join us, you can expect to benefit from “The Barnsley College Advantage”. This is the advantage of: · Being supported to achieve your personal and professional goals · A range of flexible working opportunities · Autonomy, Empowerment and Accountability · Short- and Long-Term development commitments · Access to experiencing work in a range of areas · Working in a Value and Behaviour led organisation · Reward and Recognition · Having your voice heard at every level · Comprehensive Wellbeing Support About you We’re looking for a highly organised, proactive candidate with strong administrative skills and an excellent eye for detail. If you thrive in a busy, fast-paced environment and enjoy managing multiple tasks while ensuring accuracy, this could be the role for you. You'll be confident working with data and IT systems, ensuring everything is compliant and accurate. You will also be adaptable and able to work independently as well as part of a team. While experience in administrative processes, particularly in student records and enrolment, is a bonus, it’s not essential. What’s most important is your ability to work collaboratively with colleagues and stakeholders across departments. Strong communication skills are also essential to liaise with our curriculum teams, apprentices, and other stakeholders. You’ll need to be detail-focused, dedicated to maintaining data integrity, and proactive in solving any issues that arise. You’ll be key in ensuring tasks are completed efficiently and accurately, supporting the smooth delivery of apprenticeship programmes. If you’ve got experience in a similar administrative role, that’s great! But we’re also excited to hear from applicants who are eager to learn, grow, and develop their skills. A positive attitude, strong organisational skills, and a commitment to supporting apprenticeship success are essential. Required Level 3 or equivalent qualification GCSE Maths and English (or equivalent Level 2 qualification) or willing to work towards Preferred Relevant experience working in an educational management information environment Aware of data protection and GDPR Closing date for applications Monday 27th January 2025
- We reserve the right to close this vacancy early depending on the level of interest. Job Description and Person Specification Barnsley College is committed to creating a dynamic and diverse workforce and welcomes applications from all candidates regardless of their gender, disability, age, ethnicity, sexual orientation, or faith. Disabled applicants who meet the minimum essential criteria will be guaranteed an interview. The College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an Enhanced Disclosure from DBS. Please be aware that it is a Criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children. Job Type: Full-time Pay: £23,534.00 per year Benefits: On-site parking Schedule: Day shift Monday to Friday No weekends Education: GCSE or equivalent (preferred) Experience: Customer service: 1 year (preferred) Administrative experience: 1 year (preferred) Language: English (preferred) Licence/Certification: Driving Licence (preferred) Work Location: In person Reference ID: REC2066
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