Assistant Asset Manager

Role : Assistant Asset Manager Location : Birmingham (1 day/week on site) IR35 : Inside Rate : £500/day (MAX) Duration : Until 31/03/2025 Initial contract (extension budged depending) To assist the Asset Manager in the day-to-day management of the property portfolio through: Progressing to completion the negotiation and documentation of new occupation agreements and varying of existing agreements, in conjunction with clients, client managers and our external Strategic Property Partners Collation and/or creation of building/property lease-plans for use in occupancy agreements Creation, reviewing and updating of Critical Action Plans Creation of Building Asset Management Plans Creation of Property Packs describing the property, tenure, costs, occupancy and summary of strategic plan for the asset Creation of marketing materials Ensuring documentation is uploaded to the property management platform (MRI Horizon) by the Strategic Property Partner Reviewing Horizon for accuracy of data related to occupancy agreements and running property reports on occupancy, apportionments and costs Create and maintain a structured online filing system internal to the Property Team with core asset information Leading on the asset management of specific key properties within the estate under the supervision of the Asset Manager Providing written updates and reports on specific property management matters, such as the progression of Licence To Alter agreements, and new and ongoing property management issues Review the inspection reports of all property inspections undertaken by the Strategic Property Partner, and provide any subsequent advice and recommendations to the Asset Manager Ensuring the accurate and timely completion of property data on the property database using third-party suppliers to support this process as necessary Analyse, extract and provide property data, including rent, rates, service charges, facilities management, measured areas, occupancy agreement critical dates Participate in and support the delivery of complex property transactions and multi-departmental moves to deliver the strategic property development solutions Provide information and answer queries from staff and from Departments served regarding the ownership of land and property and property arrangements Contribute to the delivery of South Region objectives and associated business targets Represent the Asset Management component in agreed meetings on behalf of the Asset Manager Undertake administrative tasks such as taking and distributing minutes and/or notes of meetings, raising Purchase Orders, updating Critical Action Plans and Building Asset Management Plans Fully participate in monthly reviews with the Asset Manager and the regular performance development reviews, including personal development process. Undertake training as necessary in line with the development of the post. Essential skills & experience Relevant Public Sector Experience Commercial Property Experience (Landlord & Tenant) Understanding of Intra Government Occupancy Agreements Strong Stakeholder Management & Communication Skills Ability to understand and follow a budget MRICS Desirable

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