Job Title: Assistant Company Secretary (12 month FTC)
Location: London
Job Type: Full-time
Reports to: Chief Risk and Sustainability Officer
Our client, a global leader in real estate asset management within the student housing sector, is dedicated to creating a world-class portfolio
We are currently seeking an Assistant Company Secretary to work closely with the Global Head of Risk & Sustainability. This role is critical in providing high-quality company secretarial services across the organisation and its affiliates, reinforcing corporate governance and compliance during a period of substantial growth. The position offers an excellent opportunity to collaborate with senior stakeholders, enhancing and embedding company secretarial practices throughout the organisation.
Key Responsibilities:
- Board and Committee Support:
- Support the governance and administration of the Board, its committees, and all Group entities.
- Manage statutory filings, maintain registers, and oversee filings for Group entities.
- Maintain and update Group structure charts and respond to KYC requests.
- Corporate Governance:
- Manage and maintain management company entities through the Group’s entity management platform.
- Lead statutory filings, implement director changes, and respond to auditor, KYC/AML, and general company secretarial queries.
- Entity Management:
- Oversee and maintain fund and property company entities via the Group’s entity management platform.
- Collaborate with third-party fund administration providers to deliver consistent company secretarial services and monitor performance.
- Corporate Structuring:
- Form and manage corporate vehicles aligned with tax guidance and maintain corporate structure charts.
- Risk & ESG Committees:
- Act as secretary for the Risk and ESG Committees, including scheduling, preparing agendas, coordinating documentation, and recording minutes.
- Collaborate with committee members to prepare Group Risk Reports and matrices for Board submission.
Essential Qualifications & Experience:
- Company Secretarial Qualification: ICSA/CGI certification (or working towards it).
- Experience: Minimum 5 years in a company secretarial or governance role.
- Board Support: Proven track record supporting board and committee functions in a fast-paced environment.
- Stakeholder Engagement: Strong organizational skills and ability to engage effectively with stakeholders at all levels.
- Director-Level Interaction: Experience working with Directors, external partners, and building professional relationships.
- Governance Knowledge: In-depth understanding of company secretarial duties and relevant company law.
Desirable Skills:
- Proficiency in entity management software.
- Background in student accommodation, real estate, or construction.
- Experience in investment management, preferably with international exposure.
- Strong collaboration skills across geographic and functional boundaries.
