Band 4 Medical Secretary - Diabetes & Endocrinology
The closing date is 19th Jan 2025 Job summary
The Diabetes & Endocrinology Team have an opportunity for an experienced medical secretary to join their team. The successful candidate will be responsible for working for 2-3 consultants and their resident doctors, as well as covering for colleagues at times of leave or sickness. You must be able to work well in conjunction with your colleagues to provide an efficient service to the Department / medics. You will offer a comprehensive administration service and preferably have experience on the UHB IT operating systems. Proficiency in Word and Outlook and experience in taking and transcribing minutes of meetings is an essential requirement. This is a full-time, 37.5 hour per week post. Only candidates with relevant previous medical experience will be shortlisted. Key Responsibilities
Transcribe from digital audio, letters, reports and minutes in a timely manner. Request, report back to medics and chase tests as required. Ensure organisation of meetings, preparation of agendas and taking of minutes. Organise meetings and assume responsibility for the daily management of the diaries. Provide and receive complex information on a daily basis. Exercise initiative and judgement based on acquired knowledge and experience. Undertake validation of data and provide assurance. Provide a point of contact for stakeholders and service users ensuring that any language or other communication barriers are overcome. Develop and maintain an efficient individual filing system to include correspondence, reports, and documentation relevant to the department. About us
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this. Our commitment to our staff is to create the best place for them to work, and we are dedicated to: Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can. Offering our staff a wide variety of training and development opportunities to support their personal and career development objectives. UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. Person specification
Qualifications
Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4. Business Administration NVQ level 3 or equivalent experience in a clerical environment. AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology. Working knowledge of medical terminology. Experience
Experience of working as a Medical Secretary. Experience of dealing with the Public/Customer service experience. Experience of working with a range of Microsoft Office packages (e.g. Word, Excel and Outlook). Experience of using IT systems. Experience of working in Healthcare. Good organisational skills. Able to use own initiative and deal with the unpredictable. Able to work under pressure and to multi-task. Able to work to deadlines. Experience of working in a busy environment. Additional Criteria
Work effectively and flexibly as part of a team to meet the needs of the services. Confident in dealing with people at all levels. Must be able to demonstrate an understanding of equality and diversity. Mature open and flexible approach to work. Demonstrates care and compassion. Good inter-personal and communication skills. Good organisational skills. Team Player. Demonstrates reliability, motivation, and commitment. Ability to travel to multiple sites. Ability to work under pressure and deal with stressful situations. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. For help with your application, contact:
01214242854 Contract
Permanent Working pattern
Full-Time, Flexible Working Reference number
11286 Job locations
Good Hope Hospital Rectory Rd Sutton Coldfield West Midlands B75 7RR
#J-18808-Ljbffr
The closing date is 19th Jan 2025 Job summary
The Diabetes & Endocrinology Team have an opportunity for an experienced medical secretary to join their team. The successful candidate will be responsible for working for 2-3 consultants and their resident doctors, as well as covering for colleagues at times of leave or sickness. You must be able to work well in conjunction with your colleagues to provide an efficient service to the Department / medics. You will offer a comprehensive administration service and preferably have experience on the UHB IT operating systems. Proficiency in Word and Outlook and experience in taking and transcribing minutes of meetings is an essential requirement. This is a full-time, 37.5 hour per week post. Only candidates with relevant previous medical experience will be shortlisted. Key Responsibilities
Transcribe from digital audio, letters, reports and minutes in a timely manner. Request, report back to medics and chase tests as required. Ensure organisation of meetings, preparation of agendas and taking of minutes. Organise meetings and assume responsibility for the daily management of the diaries. Provide and receive complex information on a daily basis. Exercise initiative and judgement based on acquired knowledge and experience. Undertake validation of data and provide assurance. Provide a point of contact for stakeholders and service users ensuring that any language or other communication barriers are overcome. Develop and maintain an efficient individual filing system to include correspondence, reports, and documentation relevant to the department. About us
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this. Our commitment to our staff is to create the best place for them to work, and we are dedicated to: Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can. Offering our staff a wide variety of training and development opportunities to support their personal and career development objectives. UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. Person specification
Qualifications
Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4. Business Administration NVQ level 3 or equivalent experience in a clerical environment. AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology. Working knowledge of medical terminology. Experience
Experience of working as a Medical Secretary. Experience of dealing with the Public/Customer service experience. Experience of working with a range of Microsoft Office packages (e.g. Word, Excel and Outlook). Experience of using IT systems. Experience of working in Healthcare. Good organisational skills. Able to use own initiative and deal with the unpredictable. Able to work under pressure and to multi-task. Able to work to deadlines. Experience of working in a busy environment. Additional Criteria
Work effectively and flexibly as part of a team to meet the needs of the services. Confident in dealing with people at all levels. Must be able to demonstrate an understanding of equality and diversity. Mature open and flexible approach to work. Demonstrates care and compassion. Good inter-personal and communication skills. Good organisational skills. Team Player. Demonstrates reliability, motivation, and commitment. Ability to travel to multiple sites. Ability to work under pressure and deal with stressful situations. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. For help with your application, contact:
01214242854 Contract
Permanent Working pattern
Full-Time, Flexible Working Reference number
11286 Job locations
Good Hope Hospital Rectory Rd Sutton Coldfield West Midlands B75 7RR
#J-18808-Ljbffr
