South Warwickshire University NHS Foundation Trust
The friendly supportive team at this 'Outstanding' CQC-rated Foundation Trust, serving historic Warwick and rural Warwickshire, is recruiting bank Administration and Clerical staff. While prior experience of working in a similar role would be an advantage, this is not essential as full training and support will be given. Please be advised that there will be potential work in the Pharmacy Department in the near future - the job description and person specification in this advert are to reflect this. Main Duties of the Job
To participate in the provision of clerical support services to the Pharmacy department. The post holder has a large involvement in the efficient and timely processing of invoice verification and provides significant clerical and IT support to the department as a whole. Job Responsibilities
Relationships: Managed by the Pharmacy Administration Manager. Works with other clerical staff within Pharmacy. Liaises with other Pharmacy professional, technical and assistant staff. Co-operates with other health care staff throughout the Trust. Provides customer service to visitors to the Pharmacy department. General Duties: To process purchase documents on the JAC computer system in accordance with standing financial instructions. To identify and document non-compliance with regional contracts and local purchase deals and to notify discrepancies as appropriate. To receive and distribute incoming mail for all staff. To receive and respond to enquiries from colleagues and external suppliers on the telephone and via email, escalating to supervisor as appropriate. To provide secretarial support, filing, database management and photocopying for Pharmacy staff as required. To undertake reception duties for all visitors to the main Pharmacy. To raise requisitions on the Estates department for maintenance and monitor progress as necessary. To follow up on any outstanding invoices in a timely manner, keeping senior staff informed of progress. To maintain the Pharmacy document archives in a neat, orderly and safe fashion to ensure that any document is readily retrievable. To assist with homecare enquiries and escalate to the appropriate person. To assist in the booking out of the aseptic manufactured products on the JAC computer system. Managing senior staff diaries and booking meetings as required. To check department stationery stock levels and re-order low items as necessary. To ensure any issues with suppliers and stock are flagged to senior staff as a priority. Any other duties as required by the Pharmacy Admin Manager in accordance with this grade of post. Person Specification
Qualifications
GCSE or equivalent English and mathematics. RSA level II or equivalent. Experience
Previous experience of dealing with suppliers. Previous work in an office environment. Previous experience of dealing with the public. Previous experience of computerised stock control and invoicing. Skills & Knowledge
Computer literate - familiar with MS Office. Able to use e-mail and Internet. Good command of written and oral English language. Able to plan daily tasks, prioritising as necessary. Personal Qualities
Able to create a rapport. Presentable appearance. Ability to work alone, with a supervisor available for support as required. Ability to work as part of a team. Accurate and observant. Other
Willing to assist out of normal hours if asked (e.g., major incident, stock taking, etc.). Able to use a VDU. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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The friendly supportive team at this 'Outstanding' CQC-rated Foundation Trust, serving historic Warwick and rural Warwickshire, is recruiting bank Administration and Clerical staff. While prior experience of working in a similar role would be an advantage, this is not essential as full training and support will be given. Please be advised that there will be potential work in the Pharmacy Department in the near future - the job description and person specification in this advert are to reflect this. Main Duties of the Job
To participate in the provision of clerical support services to the Pharmacy department. The post holder has a large involvement in the efficient and timely processing of invoice verification and provides significant clerical and IT support to the department as a whole. Job Responsibilities
Relationships: Managed by the Pharmacy Administration Manager. Works with other clerical staff within Pharmacy. Liaises with other Pharmacy professional, technical and assistant staff. Co-operates with other health care staff throughout the Trust. Provides customer service to visitors to the Pharmacy department. General Duties: To process purchase documents on the JAC computer system in accordance with standing financial instructions. To identify and document non-compliance with regional contracts and local purchase deals and to notify discrepancies as appropriate. To receive and distribute incoming mail for all staff. To receive and respond to enquiries from colleagues and external suppliers on the telephone and via email, escalating to supervisor as appropriate. To provide secretarial support, filing, database management and photocopying for Pharmacy staff as required. To undertake reception duties for all visitors to the main Pharmacy. To raise requisitions on the Estates department for maintenance and monitor progress as necessary. To follow up on any outstanding invoices in a timely manner, keeping senior staff informed of progress. To maintain the Pharmacy document archives in a neat, orderly and safe fashion to ensure that any document is readily retrievable. To assist with homecare enquiries and escalate to the appropriate person. To assist in the booking out of the aseptic manufactured products on the JAC computer system. Managing senior staff diaries and booking meetings as required. To check department stationery stock levels and re-order low items as necessary. To ensure any issues with suppliers and stock are flagged to senior staff as a priority. Any other duties as required by the Pharmacy Admin Manager in accordance with this grade of post. Person Specification
Qualifications
GCSE or equivalent English and mathematics. RSA level II or equivalent. Experience
Previous experience of dealing with suppliers. Previous work in an office environment. Previous experience of dealing with the public. Previous experience of computerised stock control and invoicing. Skills & Knowledge
Computer literate - familiar with MS Office. Able to use e-mail and Internet. Good command of written and oral English language. Able to plan daily tasks, prioritising as necessary. Personal Qualities
Able to create a rapport. Presentable appearance. Ability to work alone, with a supervisor available for support as required. Ability to work as part of a team. Accurate and observant. Other
Willing to assist out of normal hours if asked (e.g., major incident, stock taking, etc.). Able to use a VDU. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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