Bids Executive

With over 300 years of legal experience, BDB Pitmans is a well-established top 60 firm with offices in London, Southampton, Reading and Cambridge. Across these locations, we are proud of our client focused approach which is at the heart of everything we do. Our mission statement, Building Better, shape what’s important to business, people and society and we are delighted to work alongside a diverse range of clients who are creating new ideas or learning for a better future. Above all, our focus is on doing things right and doing them well. So we aim to build longstanding and mutually beneficial client relationships based on trust and genuine partnership. What really sets us apart is our friendly, open and inclusive culture. People join and stay at BDB Pitmans as they get the benefits of challenging work in a supportive and professional atmosphere alongside a healthy work/life balance, reflected in our flexible working and target hours. ED&I At BDB Pitmans, our commitment to equity, diversity, and inclusion sits at the heart of who we are as a firm as we are passionate about ensuring we create a work environment where everyone feels safe, respected, and fully supported to be themselves. Our ED&I work, though, goes beyond how we work with our colleagues. Our firm values – we act with respect, we work in partnership, and we find solutions – are deeply embedded in ED&I principles, and heavily inform how we approach client relationships, as well as external partnerships. The team The Business Development team are responsible for identifying, researching and qualifying prospects. They create the target pipeline, develop value propositions, prepare pitches and tenders. The team provide support to all of our practice departments and Sectors so this role will involve advising on a range of different areas which provides an interesting variety to the role. This role report into the Bids Manager, supporting the firm’s formal tender process. The Bids team sits within the wider Business Development, Marketing and Communications team. The Business Development and Marketing team are collectively responsible for building brand equity and supporting the growth of the firm. Marketing leads activity that builds reputation and recognition in the market whilst business development is focused on the retention and growth of clients alongside targeting new clients. Client insight, data and research is applied and deployed across the team to inform decision making and activities in line with business plans at sector at departmental level. Close working of all members of the team helps to ensure that the team has a collective focus on the client agenda alongside the firm’s vision to be the UK’s leading Infrastructure firm. The opportunity This role works closely with the Bids Manager, partners and lawyers at all levels across the firms practice areas to support pitch and bid activity. This ranges from from strategic formal bids, informal pitches as well as leading on day-to-day bid activity. The role offers the opportunity to be involved at all stages of the bid cycle and coordinate all aspects of the bid in order to deliver on time and in tune with the client’s requirements and brief. Responsibilities The main duties of this role include: Supporting the Bids Manager to identify opportunities for tender. Assisting the Bids Manager on the creation of proposal documentation and presentations Coordinating the bids process from start to finish including liaising with clients throughout. Project management of bids including proposals, fee quotations and submission as well as advocating and securing feedback throughout the process in both win and loss scenarios Acting as point of contact for tender enquires and managing the team inbox. Producing documents to support the bid cycle in accordance with house style. Reviewing/proofing documents to ensure that our work is to a high standard. Supporting the Bids Manager to develop the wider bids strategy across the firm including focus areas such as approach to “go-no-go”, increasing support and visibility of informal pitches across the firm, pricing strategy and best practice (working with our finance team) and structuring feedback into the cycle. Producing regular communication to share updates and reports on bids and pitches success, status and opportunity for cross-selling. Supporting and working closely with Bids Manager and BD team on priority panels and key account programme to ensure a co-ordinated approach to the firm’s highest value relationships. Participation in wider BD team initiatives and events Who we are looking for Above all else, energy, drive and tenacity are attributes essential to this team. A team player who will embrace the strategy of the firm as well as the strategic priorities for the team is crucial. We are seeking a confident individual with a cross-selling mindset who brings ambition and a positive attitude to the team. Experience and skills Experience working on bids, proposals and tenders. Experience in legal sector or more widely in professional services. Experience creating written copy for client facing documents. Strong analytical skills. Strong interpersonal and communication skills (verbal and written). Ability to prioritise and manage deadlines. Good organisation skills and strong attention to detail. Good understanding of the legal/professional services market (preferred) alongside commercial awareness. Strong project and time management skills. Excellent writing and editing skills. Strong IT skills including Word, Excel and PowerPoint (essential). Strong document production skills - ability to efficiently create professional documents. Qualifications University degree (2:1 preferred) or equivalent.

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