First Military Recruitment is working in partnership with our reputable client who is seeking a Billing Analyst to join their team in Leatherhead.
The successful individual will be expected to effectively manage the billing and invoicing process for numerous contracts across the company. This ranges from the review and approving jobs for payment (AFP) to raising invoices and ensuring that they are paid within the agreed time. This is an accounting and analytical role which will involve utilising various methods to ensure accurate billing and invoicing in a timely manner.
My client is a property maintenance and installation organisation, the Mechanical arm specialises in the servicing, repair and installation of gas central heating and hot water services to local authority and Housing Association landlords.
Duties and Responsibilities:
The below points form a guide to the duties and responsibilities under this position, but flexibility will be required: Be the main contact for your specific contract areas as assigned by your manager, which can be subject to change. Review service calls and bill (AFP) according to company guidelines. Interrogate and challenge the validity of service order/call details by assessing the work done and the cost of work. Manage risk to the business by identifying unauthorized expenditure including errors, overspend and duplication. Reduce invalid or inappropriate spend by raising with account manager and management team. Resolve queries with relevant parties including the client contact, account managers, operations and admin teams. Prioritise and reply to customers in a timely manner. Run reports and analyse to ensure that service calls have been billed accurately. Liaise with internal and external parties to ensure that billing accounts are set up accurately and efficiently for billing runs. Ensure SOR codes and uplifts on Navision are accurate and are updated at the new financial year or when required. Carry out month end billing checks, including clearing any unbilled works on a monthly basis. Undertake monthly applications to clients from producing application; obtaining contract manager’s agreement; liaising with client and raising invoice once agreed. Create new customer accounts. Rebate invoicing and liaising with customers. Raise singular and batched works invoices of various types. Provide cover for receipting, credit control, petty cash, bank reconciliations and purchase ledger. Maintain team processes and procedures. Contribute to the continuous improvement and effectiveness of the accounts function. Any other duties as may reasonably be requested by your manager or Finance Manager. Skills, Experience and Qualifications:
Essential: Minimum of 8 GCSEs or Equivalent, Grades A – C (must include English & Maths). Data Input, Invoicing and administration experience. Previous experience in an accounts role including Client Billing and Sales Ledger. Accounting system/software experience. Customer Service Experience. Excellent communication skills both written and oral. Confident to liaise and negotiate with all levels of staff and management. Excellent attention to detail. Ability to identify and analyse problem areas and to find a solution and implement to resolution. Confidence to challenge, raise queries and resolve independently. Book keeping / accounts knowledge. Able to work under pressure and manage a high volume workload. Able to use multiple software systems and data sources simultaneously. Microsoft Excel – Intermediate. Confident with VLookups and Pivot tables. Accounts – Level 2 AAT. Display Screen Training achievement. First Aid at Work (1-Day) training achievement. Analytical / auditing experience. Experience of working in the social housing sector.
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The below points form a guide to the duties and responsibilities under this position, but flexibility will be required: Be the main contact for your specific contract areas as assigned by your manager, which can be subject to change. Review service calls and bill (AFP) according to company guidelines. Interrogate and challenge the validity of service order/call details by assessing the work done and the cost of work. Manage risk to the business by identifying unauthorized expenditure including errors, overspend and duplication. Reduce invalid or inappropriate spend by raising with account manager and management team. Resolve queries with relevant parties including the client contact, account managers, operations and admin teams. Prioritise and reply to customers in a timely manner. Run reports and analyse to ensure that service calls have been billed accurately. Liaise with internal and external parties to ensure that billing accounts are set up accurately and efficiently for billing runs. Ensure SOR codes and uplifts on Navision are accurate and are updated at the new financial year or when required. Carry out month end billing checks, including clearing any unbilled works on a monthly basis. Undertake monthly applications to clients from producing application; obtaining contract manager’s agreement; liaising with client and raising invoice once agreed. Create new customer accounts. Rebate invoicing and liaising with customers. Raise singular and batched works invoices of various types. Provide cover for receipting, credit control, petty cash, bank reconciliations and purchase ledger. Maintain team processes and procedures. Contribute to the continuous improvement and effectiveness of the accounts function. Any other duties as may reasonably be requested by your manager or Finance Manager. Skills, Experience and Qualifications:
Essential: Minimum of 8 GCSEs or Equivalent, Grades A – C (must include English & Maths). Data Input, Invoicing and administration experience. Previous experience in an accounts role including Client Billing and Sales Ledger. Accounting system/software experience. Customer Service Experience. Excellent communication skills both written and oral. Confident to liaise and negotiate with all levels of staff and management. Excellent attention to detail. Ability to identify and analyse problem areas and to find a solution and implement to resolution. Confidence to challenge, raise queries and resolve independently. Book keeping / accounts knowledge. Able to work under pressure and manage a high volume workload. Able to use multiple software systems and data sources simultaneously. Microsoft Excel – Intermediate. Confident with VLookups and Pivot tables. Accounts – Level 2 AAT. Display Screen Training achievement. First Aid at Work (1-Day) training achievement. Analytical / auditing experience. Experience of working in the social housing sector.
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