Job Summary:
Join a
fast-growing, dynamic global transport company
where you will interact with people from around the world! We are seeking a
highly organized, proactive, and detail-oriented
Bookkeeper / Payroll Clerk / Office Administrator
to manage financial transactions, payroll, credit control, fleet-related expenses, office operations, and government grant research. This is an exciting opportunity with
no ceiling on future potential , making it ideal for someone looking to grow within a rapidly expanding company. Key Responsibilities: Bookkeeping & Financial Management
Purchase Ledger:
Manage supplier invoices and reconciliation. Sales Ledger:
Generate and process invoices, ensuring timely and accurate billing. Credit Control & Chasing Debtors:
Monitor outstanding debts and proactively follow up on overdue accounts. Issue payment reminders and escalate overdue payments when necessary. Maintain a structured approach to debt collection while ensuring strong client relationships. Bank Reconciliation:
Match transactions and reconcile bank and credit card statements. Liaise with Accountant:
Work with external accountants.
Payroll & Pension Processing
Run QuickBooks Payroll:
Process monthly payroll, ensuring accuracy in wages, overtime, and deductions. Pension Management:
Administer the company’s pension scheme, including contributions. Process Expense Sheets:
Verify, approve, and process employee expense claims. Handle Employee Expense Reimbursements & Deductions:
Ensure proper documentation and approvals.
Office & Fleet Expense Management
Fuel Management:
Monitor and maintain company fuel usage records and payments. Toll Management:
Track toll expenses, process payments, and ensure proper documentation. Ferry Pricing & Bookings:
Manage ferry pricing, payments, and coordinate bookings for vehicles and employees. Parking & Speeding Fines:
Monitor and process parking and speeding fines, ensuring timely payments and dispute resolution if necessary. Manage Office Supplies & Inventory:
Procure and maintain office materials and equipment. Maintain Organized Records:
Keep employee files, company documents, and contracts up to date. Scheduling & Correspondence:
Assist management with scheduling meetings, handling correspondence, and other administrative tasks.
Government Grants & Compliance
Research & Apply for Government Grants:
Identify grant opportunities relevant to the transport sector and prepare applications. Ensure Compliance:
Maintain compliance with government regulations, accounting standards, payroll laws. Assist with VAT Returns, Payroll Tax Filings, and Other Statutory Reports. Support Audits:
Prepare required documentation and financial records.
Global Business Communication
Interact with Clients, Suppliers, and Authorities Worldwide:
Communicate with stakeholders across different time zones and cultures. Provide High-Level Administrative Support.
Qualifications & Skills: Experience:
Minimum 2 years of experience in bookkeeping, payroll processing, credit control, fleet-related expense management, and office administration. Software Proficiency:
Experience with
QuickBooks ,
MS Office (Excel, Word, Outlook) , and payroll software. Skills:
Strong numerical and analytical skills. Excellent attention to detail and accuracy. Ability to multitask and meet deadlines in a
fast-paced environment . Strong organizational and communication skills. Confident in credit control and chasing debtors globally. Knowledge of
fleet expense management, toll systems, and fine processing
is a plus. Ability to research and
secure government grants . Comfortable working with
international clients, vendors, and authorities .
Working Hours: 10:00 - 17:00 Why Join Us? Exciting Global Work Environment
– Engage with clients and teams from around the world. Fast-Growing Company
– Be part of a rapidly expanding business with unlimited future potential. Career Growth Opportunities
– No ceiling on where this role could take you! Competitive Salary Working Conditions: Compensation & Benefits: Competitive salary Pension plan 28 days paid holiday (Bank holidays not recognized) Professional development opportunities Job Type:
Full-time Pay:
£27,000.00-£32,000.00 per year Benefits: Company pension Free parking On-site parking Schedule: Monday to Friday Ability to commute/relocate: Kenilworth CV8 1NP: reliably commute or plan to relocate before starting work (required) Experience: Accounting: 2 years (preferred) Bookkeeping: 2 years (required) Language: English (required) Work Location:
In person
#J-18808-Ljbffr
fast-growing, dynamic global transport company
where you will interact with people from around the world! We are seeking a
highly organized, proactive, and detail-oriented
Bookkeeper / Payroll Clerk / Office Administrator
to manage financial transactions, payroll, credit control, fleet-related expenses, office operations, and government grant research. This is an exciting opportunity with
no ceiling on future potential , making it ideal for someone looking to grow within a rapidly expanding company. Key Responsibilities: Bookkeeping & Financial Management
Purchase Ledger:
Manage supplier invoices and reconciliation. Sales Ledger:
Generate and process invoices, ensuring timely and accurate billing. Credit Control & Chasing Debtors:
Monitor outstanding debts and proactively follow up on overdue accounts. Issue payment reminders and escalate overdue payments when necessary. Maintain a structured approach to debt collection while ensuring strong client relationships. Bank Reconciliation:
Match transactions and reconcile bank and credit card statements. Liaise with Accountant:
Work with external accountants.
Payroll & Pension Processing
Run QuickBooks Payroll:
Process monthly payroll, ensuring accuracy in wages, overtime, and deductions. Pension Management:
Administer the company’s pension scheme, including contributions. Process Expense Sheets:
Verify, approve, and process employee expense claims. Handle Employee Expense Reimbursements & Deductions:
Ensure proper documentation and approvals.
Office & Fleet Expense Management
Fuel Management:
Monitor and maintain company fuel usage records and payments. Toll Management:
Track toll expenses, process payments, and ensure proper documentation. Ferry Pricing & Bookings:
Manage ferry pricing, payments, and coordinate bookings for vehicles and employees. Parking & Speeding Fines:
Monitor and process parking and speeding fines, ensuring timely payments and dispute resolution if necessary. Manage Office Supplies & Inventory:
Procure and maintain office materials and equipment. Maintain Organized Records:
Keep employee files, company documents, and contracts up to date. Scheduling & Correspondence:
Assist management with scheduling meetings, handling correspondence, and other administrative tasks.
Government Grants & Compliance
Research & Apply for Government Grants:
Identify grant opportunities relevant to the transport sector and prepare applications. Ensure Compliance:
Maintain compliance with government regulations, accounting standards, payroll laws. Assist with VAT Returns, Payroll Tax Filings, and Other Statutory Reports. Support Audits:
Prepare required documentation and financial records.
Global Business Communication
Interact with Clients, Suppliers, and Authorities Worldwide:
Communicate with stakeholders across different time zones and cultures. Provide High-Level Administrative Support.
Qualifications & Skills: Experience:
Minimum 2 years of experience in bookkeeping, payroll processing, credit control, fleet-related expense management, and office administration. Software Proficiency:
Experience with
QuickBooks ,
MS Office (Excel, Word, Outlook) , and payroll software. Skills:
Strong numerical and analytical skills. Excellent attention to detail and accuracy. Ability to multitask and meet deadlines in a
fast-paced environment . Strong organizational and communication skills. Confident in credit control and chasing debtors globally. Knowledge of
fleet expense management, toll systems, and fine processing
is a plus. Ability to research and
secure government grants . Comfortable working with
international clients, vendors, and authorities .
Working Hours: 10:00 - 17:00 Why Join Us? Exciting Global Work Environment
– Engage with clients and teams from around the world. Fast-Growing Company
– Be part of a rapidly expanding business with unlimited future potential. Career Growth Opportunities
– No ceiling on where this role could take you! Competitive Salary Working Conditions: Compensation & Benefits: Competitive salary Pension plan 28 days paid holiday (Bank holidays not recognized) Professional development opportunities Job Type:
Full-time Pay:
£27,000.00-£32,000.00 per year Benefits: Company pension Free parking On-site parking Schedule: Monday to Friday Ability to commute/relocate: Kenilworth CV8 1NP: reliably commute or plan to relocate before starting work (required) Experience: Accounting: 2 years (preferred) Bookkeeping: 2 years (required) Language: English (required) Work Location:
In person
#J-18808-Ljbffr
