University Hospital Southampton NHS Trust
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT. University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Please see below for detailed job description of the role. Main duties of the job
This is a unique opportunity in that the role is new and so the post-holder would be encouraged to influence the shaping of administrative processes, so long as the core administration tasks are complete. Some processes are already established, and, in this case, training would be provided. Therefore, the role comes with a good balance of structure but also openness for new processes, or a re-fresh of current processes. The role is primarily to support the Business Manager with administration tasks but also to work with and cross-cover (for annual leave and sickness purposes), when needed to other admin team members. This role sits amongst other admin team roles so there is plenty of opportunity for peer-to-peer support and cross cover would be reciprocal. As the role is new the post-holder will be fully supported by the Business manager during the initial stages of induction. Therefore, we are looking for an enthusiastic individual with good initiative to undertake and keep track of admin/project admin tasks such as: Keeping files up to date Sending meeting invites Taking notes to follow up post meetings Submitting new supplier request forms Undertaking internal recharge forms Communicating and dealing with supplier queries or queries from other internal admin or finance admin departments About us
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations. Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast. We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information. At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients. At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute. Job responsibilities
The working pattern for this role is as follows: Tuesday, Wednesday, Thursday for 5 hours per day. Once the induction and training period is complete, the Wednesday would be offered as a working from home day. All work from home days are subject to the needs of the service and therefore during periods where other team members are on leave it might be that you are asked to swap a working from home day to an in the office day. This rule applies to all members of the wider admin team. Ideal hours would be 08:30am - 1:30pm, but 8am-1pm or 9am-2pm would be considered. Due to the part-time nature of this role and the cross cover required, requests for working patterns for more than 1 day per week, working from home will not be accepted. Person Specification
Qualifications, Knowledge & Experience
Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE pass level or equivalent standard NVQ Level 3 in Business Admin or equivalent level of experience RSA 2 word processing/typing or equivalent experience Proficient in all aspects of Microsoft Office Experience as a Receptionist or Admin Assistant linked to a clinical service or customer-focused environment Administrative and organisational experience Courses / further study attended to demonstrate evidence of personal development Diploma level qualification or equivalent experience European Computer Driving Licence (ECDL) RSA 3 Proficient in the use of all hospital computerised patient systems Knowledge of medical terminology Values & Behaviours
Patients First Always Improving Working Together Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. University Hospital Southampton NHS Trust
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Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT. University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Please see below for detailed job description of the role. Main duties of the job
This is a unique opportunity in that the role is new and so the post-holder would be encouraged to influence the shaping of administrative processes, so long as the core administration tasks are complete. Some processes are already established, and, in this case, training would be provided. Therefore, the role comes with a good balance of structure but also openness for new processes, or a re-fresh of current processes. The role is primarily to support the Business Manager with administration tasks but also to work with and cross-cover (for annual leave and sickness purposes), when needed to other admin team members. This role sits amongst other admin team roles so there is plenty of opportunity for peer-to-peer support and cross cover would be reciprocal. As the role is new the post-holder will be fully supported by the Business manager during the initial stages of induction. Therefore, we are looking for an enthusiastic individual with good initiative to undertake and keep track of admin/project admin tasks such as: Keeping files up to date Sending meeting invites Taking notes to follow up post meetings Submitting new supplier request forms Undertaking internal recharge forms Communicating and dealing with supplier queries or queries from other internal admin or finance admin departments About us
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations. Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast. We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information. At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients. At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute. Job responsibilities
The working pattern for this role is as follows: Tuesday, Wednesday, Thursday for 5 hours per day. Once the induction and training period is complete, the Wednesday would be offered as a working from home day. All work from home days are subject to the needs of the service and therefore during periods where other team members are on leave it might be that you are asked to swap a working from home day to an in the office day. This rule applies to all members of the wider admin team. Ideal hours would be 08:30am - 1:30pm, but 8am-1pm or 9am-2pm would be considered. Due to the part-time nature of this role and the cross cover required, requests for working patterns for more than 1 day per week, working from home will not be accepted. Person Specification
Qualifications, Knowledge & Experience
Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE pass level or equivalent standard NVQ Level 3 in Business Admin or equivalent level of experience RSA 2 word processing/typing or equivalent experience Proficient in all aspects of Microsoft Office Experience as a Receptionist or Admin Assistant linked to a clinical service or customer-focused environment Administrative and organisational experience Courses / further study attended to demonstrate evidence of personal development Diploma level qualification or equivalent experience European Computer Driving Licence (ECDL) RSA 3 Proficient in the use of all hospital computerised patient systems Knowledge of medical terminology Values & Behaviours
Patients First Always Improving Working Together Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. University Hospital Southampton NHS Trust
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