This Business Support Administrator will report to the Client Delivery Manager and will work within UKPN Services based in our Aldershot office. You will be a permanent employee.
You will attract a salary of £35,173 and a bonus of 3%. This role can also offer blended working after a probationary period (6 months) - 3 days in the office and 2 remote.
Close Date:
9th January 2025 We also provide the following additional benefits: Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%) Tax efficient benefits: cycle to work scheme Season ticket loan Occupational Health support Switched On – scheme providing discount on hundreds of retailers products. Discounted access to sports and social clubs Employee Assistance Programme. Job Purpose You will support the project management departments on Projects across Hampshire and Wiltshire in addition to the wider UKPN Services business to ensure that the Projects are delivered to time, cost, and quality. Main Responsibilities Raise Service Orders and Purchase Orders Provide project costing information Investigate and resolve Parked and Blocked Invoices Raise Gate C paperwork Maintain Training Plans Maintain Inspection records Arrange and support monthly Team and Safety Meetings Develop Programmes of Work schedules and reporting Prepare project packs to issue to the delivery teams Prepare completion certificates for issuing through to commercial Source utility plans for project teams Absence and holiday recording and reporting Co-ordinate IT requests and maintain records Co-ordinate PPE requirements and maintain records Order and maintain stationery and maintain records Process timesheets, expenses and maintain records Maintain staffs' competency records Investigate and answer internal and external customers queries Support local Project Review meetings and HESACs e.g. minutes Support Project risk meetings and maintain register Help with Project Monthly progress and key performance indicator reporting Support Ludgershall office staff and MUJV staff at Tidworth during periods of high workload or sickness Principal Accountabilities Parked and Blocked invoice levels zero Customer Positive feedback from internal customers including Project Managers No Customer complaints Process SAP updated promptly Accurate performance reports No errors on Purchase Orders No errors on Service Orders People Agree and review IPR goals and performance Ensure attendance to monthly Team meetings Contact the Manager to report sickness following procedures Attend Return to Work interview on your return Complete a sickness Self Certification Form upon return to work Qualifications Good SAP knowledge and skills PC literate and ability to use Word, Excel and Outlook competently Experience working in a project delivery environment Team working and the ability to work co-operatively with others to achieve shared goals and increase the contribution of all members of the team Initiative and a bias for action and problem resolution Develop relationships and network with other staff and other teams within UK Power Networks and external partners Organisational Awareness Develop Relationships Team-working and co-operation Initiative Problem solving Health & Safety Responsibilities Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control, and those who might be affected by the work undertaken, i.e. public, visitors, and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence, and application of requirements to work safely and without harming the environment. Employees will ensure they understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly, where work activities can have an adverse impact upon the environment, and where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
#J-18808-Ljbffr
9th January 2025 We also provide the following additional benefits: Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%) Tax efficient benefits: cycle to work scheme Season ticket loan Occupational Health support Switched On – scheme providing discount on hundreds of retailers products. Discounted access to sports and social clubs Employee Assistance Programme. Job Purpose You will support the project management departments on Projects across Hampshire and Wiltshire in addition to the wider UKPN Services business to ensure that the Projects are delivered to time, cost, and quality. Main Responsibilities Raise Service Orders and Purchase Orders Provide project costing information Investigate and resolve Parked and Blocked Invoices Raise Gate C paperwork Maintain Training Plans Maintain Inspection records Arrange and support monthly Team and Safety Meetings Develop Programmes of Work schedules and reporting Prepare project packs to issue to the delivery teams Prepare completion certificates for issuing through to commercial Source utility plans for project teams Absence and holiday recording and reporting Co-ordinate IT requests and maintain records Co-ordinate PPE requirements and maintain records Order and maintain stationery and maintain records Process timesheets, expenses and maintain records Maintain staffs' competency records Investigate and answer internal and external customers queries Support local Project Review meetings and HESACs e.g. minutes Support Project risk meetings and maintain register Help with Project Monthly progress and key performance indicator reporting Support Ludgershall office staff and MUJV staff at Tidworth during periods of high workload or sickness Principal Accountabilities Parked and Blocked invoice levels zero Customer Positive feedback from internal customers including Project Managers No Customer complaints Process SAP updated promptly Accurate performance reports No errors on Purchase Orders No errors on Service Orders People Agree and review IPR goals and performance Ensure attendance to monthly Team meetings Contact the Manager to report sickness following procedures Attend Return to Work interview on your return Complete a sickness Self Certification Form upon return to work Qualifications Good SAP knowledge and skills PC literate and ability to use Word, Excel and Outlook competently Experience working in a project delivery environment Team working and the ability to work co-operatively with others to achieve shared goals and increase the contribution of all members of the team Initiative and a bias for action and problem resolution Develop relationships and network with other staff and other teams within UK Power Networks and external partners Organisational Awareness Develop Relationships Team-working and co-operation Initiative Problem solving Health & Safety Responsibilities Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control, and those who might be affected by the work undertaken, i.e. public, visitors, and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence, and application of requirements to work safely and without harming the environment. Employees will ensure they understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly, where work activities can have an adverse impact upon the environment, and where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
#J-18808-Ljbffr
