Care Home Admin

About Our Home: Nestled in the heart of Hatfield, the Hatfield Nursing Home is a tapestry of memories, comfort, and vibrant living. With 118 en-suite rooms, our residents find joy in the nostalgic notes of our retro sweet shop, the lively buzz of our pub, and the tranquility of our landscaped garden. Whether it’s a movie night, a dance class, or simply a moment of reflection in our wheelchair-friendly garden, Hatfield Nursing Home crafts a world where every resident feels cherished. Here, personalized care meets the joys of community, creating a home where every day is a celebration of life. What You Will Be Doing: General reception duties, taking calls, transferring to departments, greeting visitors. Duties will include general correspondence, telephone enquiries, preparation of timesheets, and submission of summaries relating to payroll, record keeping, and taking minutes of meetings. Provide accurate and efficient typing support from written and recorded material, utilizing Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times. Support the Home Manager and Deputy Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management and coordinating meetings. Coordinate the duty rota and liaise with Bank and Agency staff when required. Sort and distribute mail accordingly throughout the Home. Support the recruitment process for new employees, ensuring all paperwork and relevant documentation is complete. Keep accurate records of all relevant residents’ documentation, including financial contracts, monthly invoice requests, payments, pocket money cash records, and sundry invoices. Provide all financial invoicing and information to clients (or next of kin), including sundry invoices, and liaise where necessary to resolve queries and corrections, following up on any unpaid invoices. Maintain records of client admissions, hospitalizations, and discharges to ensure correct charges are invoiced. Process Social Services Assessment forms, invoice, and liaise with the Social Services’ Finance department, chasing late payments. Provide a monthly summary of invoices issued and payments received to Head Office; all management information to be supplied to the line manager monthly. Prepare and submit data relating to petty cash and wages totals monthly. Match supplier invoices/delivery notes and obtain authorization to pay prior to submission to Head Office for payment; liaise with suppliers on queries and refer to the home manager where problems exist. Provide an efficient telephone and reception service to the general public and relatives/visitors to the home. Attend training courses and sessions as required. Maintain client, staff, and business confidentiality at all times. Prepare and maintain stationary orders, stock, and records. Answer the telephone, record accurate messages, respond positively to problems and queries, and deal appropriately with any visitors to the home. Ensure all internal and external customer interactions are met with a welcoming and professional manner. Benefits: Salary from £24,000 per annum. Employee Assistance Programme. Perkbox. Employee of the Month. Long term service awards. Blue Light Card. Professional Development. Refer a Friend.

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