Centre Administrator
The MLA Center Administrator is a full-time, seasonal position (mid-June until mid-August) with MLA, which is the trade name for Go Languages Worldwide Ltd in the UK and Study World Corp. in the US. As the Center Administrator, you would work under the direct supervision of the Center Director. You will be responsible for all logistics including finances of an MLA center. This position will reside on campus and monitor the safety and well-being of international high school students attending our cultural immersion program.
Position Overview
Responsible for all logistics and financing
Reports to Centre Director
Employment from end of June – beginning of August
6 working days per week
1 day off per week
Required Skills Positive outlook
Enthusiasm
Excellent organization skills
Ability to work long hours in a high-pressure environment
Proficient with Microsoft Office suite, especially Excel
Company For almost 50 years, MLA World has been bridging cultures together through education and world travel. We are a company dedicated to encouraging the growth of global citizens through English language learning abroad and safe, culturally immersive youth programming. With travel and education at the forefront of our mission, MLA’s work culture is always exciting and full of change. We are an international team who loves sharing culture, stories of travel, and a passion for working with youth and enlarging their perspectives of the world. Company Mission Statement MLA Move Language Ahead is an industry leader committed to providing premier international study abroad programs that ensure the highest levels of safety, education, and cultural immersion. LOCATIONS Heriot-Watt University (Other locations we operate: King's College, Brunel University, Roehampton University, University of Surrey, University of Reading, University of Wales Trinity Saint David, Moulton College, University of Portsmouth, Worcester, University of Worcester, Dulwich College, The Duke of York's Royal Military School) DATES June 19, 2025 – August 15, 2025* *Contract dates may vary to meet the needs of the program SCHEDULE As a Centre Admin, you’ll enjoy a dynamic and flexible work schedule designed to meet the exciting demands of our programme. Shifts will vary across mornings, afternoons, evenings, and weekends, providing you with diverse working hours. For example, you may be scheduled for a morning and afternoon shift one day, and an afternoon and evening shift the next. Each staff member is contracted for up to 44 hours per week. At the end of every week, you’ll be required to confirm and sign off on your worked hours to ensure everything is accurately recorded. Required Knowledge, Skills and Experience The successful candidate must have a high school degree or equivalent. Furthermore, you are a successful candidate if you have good interpersonal skills and can thrive in the high-pressure environment of an exciting international summer school. You must represent MLA Move Language Ahead's values and model those values to your team, university staff, attraction vendors and clients. Additional required skills include: Financial background in managing a budget, recording expenses, and maintaining accurate records
Excellent communication (verbal and written)
Attention to detail
Self-motivation
Ability to establish excellent relationships with our clients, specifically the Group Leaders
Aptitude to effectively use Microsoft Word and Excel
Ability to be pleasant, polite, and cooperative with fellow employees, vendors, and guests
Additional preferred qualifications: Associate’s or Bachelor’s Degree
Prior work experience as a manager
Prior experience overseeing a strict operating budget
First Aid certification
Key Position Accountabilities Pre-Program Attend all required, paid training/induction meetings prior to the start of a session
Review itineraries and become knowledgeable about all aspects of the program
Complete any required training sessions/courses as directed
Become familiar with the mlaEasy Center Management software
Management of the Center Assist in maintaining a clean, organized, and professional Center Office
Attend all meetings with Group Leaders in support of the Center Director
Attend regular meetings with Campus Partners which may include Conference Services, Dining Services, and Public Safety to record minutes
Welfare & Safeguarding Support the Center Director in establishing and effectively communicating to staff and guests site-specific emergency evacuation and preparedness plans
Maintain 24-hour on-call emergency assistance for the Center
Address any guest or staff concerns and properly document and report concerns
Be aware of any specific safeguarding needs of minors (those under the age of 18)
Constantly monitor student and staff safety and welfare, addressing any concerns promptly and effectively
Company Quality Performance Participate in a comprehensive Center induction to all new guests within 24-hours of arrival
Attend the Group Leader meeting within 24-hours of arrival
Confirm the student and Group Leader handbooks are available and the contents are being adhered to
Follow-up with staff to verify all guest inquiries are handled promptly and effectively
Program Set-Up Oversee the staff with the preparation of the site to include the set-up of the Center Office
Assist with the set-up of student rooms by distributing linen, arranging furniture, and preparing keys
Conduct guest room inspections to verify the rooms are clean and up to the standards of MLA
Ensure a correct rooming list has been provided to the Center in accordance with the Center contract
Administrative Duties Maintain the Master Center Excel file with detailed housing, dining, and facilities usage
Collect and catalog all receipts for purchases made by the staff
Manage the Center petty cash and participate in weekly audits by the Center Director
Manage the distribution and reconciliation of staff meal cards
Assist the Activity Manager with the booking and confirming of extra excursions
Oversee the maintenance requests by group leaders and students and ensure they are communicated and completed by the campus partners
Administer the collection and distribution of the student passports and security deposits
Assist Welfare Manager in reporting of campus damages and collecting security deposits when necessary
Attend regular staff meetings to maintain good communication and positive morale
Participate in the end-of-program staff evaluations and program report
Provide daily maintenance on the Center Notice Board to ensure accuracy and clear communication
Liaising Develop a good business relationship with the college/university to ensure the contract is being applied properly
Assist the Center Director to ensure grievance and disciplinary procedures are adhered to
Provide support for all direct reports and subordinates when necessary
Maintain regular communication with the COO and/or the Head Office
Use company-provided communication channels for all business correspondences including company email and phone
Develop and maintain open lines of communication with Group Leaders
Support MLA Center Administrators at other centers when required
Off-Campus Excursions Ensure receipts are collected for all purchases made on/for excursions
Assist the Activity Manager to confirm all contracts and payments have been made to vendors
On-Campus Activities Maintain a visible presence at the Center
Make regular visits to the dining hall during mealtimes to interact with the guests and confirm operations are running smoothly
Ensure receipts are collected for all purchases made for on-campus activities
Residence Hall Supervision Support the Night Guardian in the event any issues arise requiring that more than one person be present
Apply fines to guests for damages to residence halls and/or campus property
Compensation The Centre Admin is compensated as a weekly salary commensurate with the successful candidate’s education and experience. Starting salary is from GBP 550 per week (+ Holiday Pay 12.07%). The Centre Admin will also receive complimentary room and full board as part of their compensation package. MLA Reputation and Code of Conduct To actively support MLA in its mission to provide quality learning
To provide courses that will challenge the students (realise their potential) and work together to reach their academic targets and support them
To comply with management requests to follow the guidelines of external organisations such as British Council in a timely and accurate manner
To be dressed in a presentable professional way and always start on time and if this is not possible to inform your manager as early as possible
Develop a good rapport with the students and Group Leaders and avoid absences as much as possible
There is a specific list of what code of conduct we expect from all staff members in our Staff Handbook
UK EQUALITY ACT 2010 MLA Move Language Ahead is an equal opportunity employer dedicated to excellence through diversity and does not discriminate on the basis of age, gender, marital status, being pregnant or on maternity leave, race (including ethnic or national origin, nationality and colour), disability, sexual orientation or expression, religion, beliefs, or any other non-job related criteria.
#J-18808-Ljbffr
Reports to Centre Director
Employment from end of June – beginning of August
6 working days per week
1 day off per week
Required Skills Positive outlook
Enthusiasm
Excellent organization skills
Ability to work long hours in a high-pressure environment
Proficient with Microsoft Office suite, especially Excel
Company For almost 50 years, MLA World has been bridging cultures together through education and world travel. We are a company dedicated to encouraging the growth of global citizens through English language learning abroad and safe, culturally immersive youth programming. With travel and education at the forefront of our mission, MLA’s work culture is always exciting and full of change. We are an international team who loves sharing culture, stories of travel, and a passion for working with youth and enlarging their perspectives of the world. Company Mission Statement MLA Move Language Ahead is an industry leader committed to providing premier international study abroad programs that ensure the highest levels of safety, education, and cultural immersion. LOCATIONS Heriot-Watt University (Other locations we operate: King's College, Brunel University, Roehampton University, University of Surrey, University of Reading, University of Wales Trinity Saint David, Moulton College, University of Portsmouth, Worcester, University of Worcester, Dulwich College, The Duke of York's Royal Military School) DATES June 19, 2025 – August 15, 2025* *Contract dates may vary to meet the needs of the program SCHEDULE As a Centre Admin, you’ll enjoy a dynamic and flexible work schedule designed to meet the exciting demands of our programme. Shifts will vary across mornings, afternoons, evenings, and weekends, providing you with diverse working hours. For example, you may be scheduled for a morning and afternoon shift one day, and an afternoon and evening shift the next. Each staff member is contracted for up to 44 hours per week. At the end of every week, you’ll be required to confirm and sign off on your worked hours to ensure everything is accurately recorded. Required Knowledge, Skills and Experience The successful candidate must have a high school degree or equivalent. Furthermore, you are a successful candidate if you have good interpersonal skills and can thrive in the high-pressure environment of an exciting international summer school. You must represent MLA Move Language Ahead's values and model those values to your team, university staff, attraction vendors and clients. Additional required skills include: Financial background in managing a budget, recording expenses, and maintaining accurate records
Excellent communication (verbal and written)
Attention to detail
Self-motivation
Ability to establish excellent relationships with our clients, specifically the Group Leaders
Aptitude to effectively use Microsoft Word and Excel
Ability to be pleasant, polite, and cooperative with fellow employees, vendors, and guests
Additional preferred qualifications: Associate’s or Bachelor’s Degree
Prior work experience as a manager
Prior experience overseeing a strict operating budget
First Aid certification
Key Position Accountabilities Pre-Program Attend all required, paid training/induction meetings prior to the start of a session
Review itineraries and become knowledgeable about all aspects of the program
Complete any required training sessions/courses as directed
Become familiar with the mlaEasy Center Management software
Management of the Center Assist in maintaining a clean, organized, and professional Center Office
Attend all meetings with Group Leaders in support of the Center Director
Attend regular meetings with Campus Partners which may include Conference Services, Dining Services, and Public Safety to record minutes
Welfare & Safeguarding Support the Center Director in establishing and effectively communicating to staff and guests site-specific emergency evacuation and preparedness plans
Maintain 24-hour on-call emergency assistance for the Center
Address any guest or staff concerns and properly document and report concerns
Be aware of any specific safeguarding needs of minors (those under the age of 18)
Constantly monitor student and staff safety and welfare, addressing any concerns promptly and effectively
Company Quality Performance Participate in a comprehensive Center induction to all new guests within 24-hours of arrival
Attend the Group Leader meeting within 24-hours of arrival
Confirm the student and Group Leader handbooks are available and the contents are being adhered to
Follow-up with staff to verify all guest inquiries are handled promptly and effectively
Program Set-Up Oversee the staff with the preparation of the site to include the set-up of the Center Office
Assist with the set-up of student rooms by distributing linen, arranging furniture, and preparing keys
Conduct guest room inspections to verify the rooms are clean and up to the standards of MLA
Ensure a correct rooming list has been provided to the Center in accordance with the Center contract
Administrative Duties Maintain the Master Center Excel file with detailed housing, dining, and facilities usage
Collect and catalog all receipts for purchases made by the staff
Manage the Center petty cash and participate in weekly audits by the Center Director
Manage the distribution and reconciliation of staff meal cards
Assist the Activity Manager with the booking and confirming of extra excursions
Oversee the maintenance requests by group leaders and students and ensure they are communicated and completed by the campus partners
Administer the collection and distribution of the student passports and security deposits
Assist Welfare Manager in reporting of campus damages and collecting security deposits when necessary
Attend regular staff meetings to maintain good communication and positive morale
Participate in the end-of-program staff evaluations and program report
Provide daily maintenance on the Center Notice Board to ensure accuracy and clear communication
Liaising Develop a good business relationship with the college/university to ensure the contract is being applied properly
Assist the Center Director to ensure grievance and disciplinary procedures are adhered to
Provide support for all direct reports and subordinates when necessary
Maintain regular communication with the COO and/or the Head Office
Use company-provided communication channels for all business correspondences including company email and phone
Develop and maintain open lines of communication with Group Leaders
Support MLA Center Administrators at other centers when required
Off-Campus Excursions Ensure receipts are collected for all purchases made on/for excursions
Assist the Activity Manager to confirm all contracts and payments have been made to vendors
On-Campus Activities Maintain a visible presence at the Center
Make regular visits to the dining hall during mealtimes to interact with the guests and confirm operations are running smoothly
Ensure receipts are collected for all purchases made for on-campus activities
Residence Hall Supervision Support the Night Guardian in the event any issues arise requiring that more than one person be present
Apply fines to guests for damages to residence halls and/or campus property
Compensation The Centre Admin is compensated as a weekly salary commensurate with the successful candidate’s education and experience. Starting salary is from GBP 550 per week (+ Holiday Pay 12.07%). The Centre Admin will also receive complimentary room and full board as part of their compensation package. MLA Reputation and Code of Conduct To actively support MLA in its mission to provide quality learning
To provide courses that will challenge the students (realise their potential) and work together to reach their academic targets and support them
To comply with management requests to follow the guidelines of external organisations such as British Council in a timely and accurate manner
To be dressed in a presentable professional way and always start on time and if this is not possible to inform your manager as early as possible
Develop a good rapport with the students and Group Leaders and avoid absences as much as possible
There is a specific list of what code of conduct we expect from all staff members in our Staff Handbook
UK EQUALITY ACT 2010 MLA Move Language Ahead is an equal opportunity employer dedicated to excellence through diversity and does not discriminate on the basis of age, gender, marital status, being pregnant or on maternity leave, race (including ethnic or national origin, nationality and colour), disability, sexual orientation or expression, religion, beliefs, or any other non-job related criteria.
#J-18808-Ljbffr
