POSITION
| Client Accounts Administrator HOURS OF WORK
| 9.00am to 5.30pm LOCATION
| West Croydon DIVISION
| B-hive Property Solutions (CF) QUALIFICATION LEVEL
| Maths and English at GCSE (A-C) or equivalent Main Responsibilities
To prepare and send the financial reports pack and supporting documentation for the year end accounts to the external accountants within 12 weeks of the financial year end. To assist in checking the Service charge accounts for compliance, escalating any issues to the client accountants. To send accounts approved and signed by HML to the external accountants to finalise. To complete the accounts distribution process, including inputting of the year end balancing calculations, preparing mail-merged letters and distributing along with the year end accounts and balancing demands or credits. To issue section 20b notices prepared by the client accountants, where applicable. To ensure that the Accounts Admin inbox queries are responded to within 3 working days. Liaising with other departments, Property Managers and accountants via phone, teams calls, email and in person. To monitor the company accounts and ensure that they are filed within 9 months of the year end date. This will include liaising with the Property Managers and accountants. To update the control sheet on a daily basis and ensure that the information is accurate. To prepare financial handover packs when requested, to be sent over to the new managing agents. Assisting with any additional adhoc accounting or administrative tasks if required by their Team Leader and other seniors. Personal Requirements
Understanding of all HML Processes, Practices and Ethos Well-developed interpersonal and oral communications skills Interpersonal skills and customer focused. Strong organisational skills Ability to work on own initiative. Ability to work as a team player. Good numerical skills Diplomacy Ability to prioritise critical workload and work under pressure and strict time frames. Experience in the property management industry would be a bonus but is not essential. Candidates must be eligible to live and work in the UK.
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| Client Accounts Administrator HOURS OF WORK
| 9.00am to 5.30pm LOCATION
| West Croydon DIVISION
| B-hive Property Solutions (CF) QUALIFICATION LEVEL
| Maths and English at GCSE (A-C) or equivalent Main Responsibilities
To prepare and send the financial reports pack and supporting documentation for the year end accounts to the external accountants within 12 weeks of the financial year end. To assist in checking the Service charge accounts for compliance, escalating any issues to the client accountants. To send accounts approved and signed by HML to the external accountants to finalise. To complete the accounts distribution process, including inputting of the year end balancing calculations, preparing mail-merged letters and distributing along with the year end accounts and balancing demands or credits. To issue section 20b notices prepared by the client accountants, where applicable. To ensure that the Accounts Admin inbox queries are responded to within 3 working days. Liaising with other departments, Property Managers and accountants via phone, teams calls, email and in person. To monitor the company accounts and ensure that they are filed within 9 months of the year end date. This will include liaising with the Property Managers and accountants. To update the control sheet on a daily basis and ensure that the information is accurate. To prepare financial handover packs when requested, to be sent over to the new managing agents. Assisting with any additional adhoc accounting or administrative tasks if required by their Team Leader and other seniors. Personal Requirements
Understanding of all HML Processes, Practices and Ethos Well-developed interpersonal and oral communications skills Interpersonal skills and customer focused. Strong organisational skills Ability to work on own initiative. Ability to work as a team player. Good numerical skills Diplomacy Ability to prioritise critical workload and work under pressure and strict time frames. Experience in the property management industry would be a bonus but is not essential. Candidates must be eligible to live and work in the UK.
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