Employer: The Hillingdon Hospitals NHS Foundation Trust
Employer type: NHS
Site: The Hillingdon Hospital
Town: Hillingdon
Salary: £31,081 - £33,665 pa inc pro rata
Salary period: Yearly
Closing: 05/02/2025 23:59
Interview date: 13/02/2025
Clinical Governance Administrator
NHS AfC: Band 4
______________________________________________________________________________________ The Trust only accepts applications made through this site, please register when you
click APPLY
at the end of this advertisement. The Trust is able to offer hospital accommodation, pension scheme, on-site nursery (through third party provider), together with salary sacrifice schemes (including child care vouchers, ride to work) and a range of national and local staff discounts (subject to availability). HSJ Best Places to Work 2015 Top 100 ______________________________________________________________________________________ Job overview
The post holder will provide comprehensive administrative support to the Clinical Governance team. As a proactive member of the team, acting as an ambassador for the service, the post holder will often act as the first line of contact for staff seeking assistance regarding the reporting and reviewing of incidents and as such, will need to deliver an excellent and consistent standard of interpersonal skills. Main duties of the job
Meeting Management To organise and co-ordinate key clinical governance meetings across the Trust, including preparing agendas, collating, filing and chasing papers, minute taking and maintaining an action log, forward scheduling in accordance with the groups' cycle of business/forward plan. Key meetings include but may not be limited to: • Patient Safety Group • Clinical Outcomes and Effectiveness Group • Mortality Group • Deteriorating Patient Group • Thrombosis Group Clinical Governance Support To provide administrative support to the Patient Safety and Clinical audit team including but not limited to: Requesting and collating clinical records. Providing administrative support for Incident Investigations. Datix Administration : Datix is an information system used by the Trust to record and report patient safety incidents. The post-holder will support the patient safety team in the administrative review of incidents via the Datix system, escalating incidents of concern to the patient safety manager and clinical governance facilitators. Working for our organisation
The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust’s services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics. The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this – particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities, community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitals provide high quality, safe and compassionate care, while driving forward the building of the new Hillingdon Hospital. We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed. Detailed job description and main responsibilities
General Administration To maintain the departmental roster e.g., annual leave via the Trust electronic roster system. To raise and manage orders and requisitions for general office supplies e.g., paper, ink toner, general stationery etc. Organise, maintain and systematically file electronic documents. Support the clinical governance team in collating information from IT systems and other media as required. Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities. Person specification
Educated to GCSE level (including English and mathematics) or equivalent practical knowledge and experience. Experience of working in an administrative role. Experience of minute taking. Experience of working as part of a team. Experience of analysing problems and identifying solutions. Proficient in Microsoft Office, including Word and Excel. Ability to use MS Outlook/NHS.net i.e., email, meeting scheduling and calendar management. NHS experience. An understanding of Clinical Governance. Experience of using a patient administration system. Once a sufficient number of applications have been received the vacancy may be closed prior to the published closing date. All contracts are issued under Agenda for Change Terms & Conditions of employment and all posts are subject to appropriate job matching or evaluation process, where indicated. Applications are welcome from all sections of the community to ensure our workforce is representative of the population. Please note that all candidates at risk in London and going through the NHS London Redeployment scheme are to be given priority as part of the recruitment process where their application meets the essential criteria for the role. Please note: If you do not meet the requirements for the role or have specific registration where required then your application will be automatically rejected. If you do not hear from within 2 weeks of the closing date please assume you are unsuccessful. The Hillingdon Hospital will use the information provided primarily for the purposes of managing your employment within the Trust. ______________________________________________________________________________________ Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Name: Emma Babski Job title: Patient Safety and Clinical Risk Manager Email address: [email protected] Telephone number: 07557795872
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NHS AfC: Band 4
______________________________________________________________________________________ The Trust only accepts applications made through this site, please register when you
click APPLY
at the end of this advertisement. The Trust is able to offer hospital accommodation, pension scheme, on-site nursery (through third party provider), together with salary sacrifice schemes (including child care vouchers, ride to work) and a range of national and local staff discounts (subject to availability). HSJ Best Places to Work 2015 Top 100 ______________________________________________________________________________________ Job overview
The post holder will provide comprehensive administrative support to the Clinical Governance team. As a proactive member of the team, acting as an ambassador for the service, the post holder will often act as the first line of contact for staff seeking assistance regarding the reporting and reviewing of incidents and as such, will need to deliver an excellent and consistent standard of interpersonal skills. Main duties of the job
Meeting Management To organise and co-ordinate key clinical governance meetings across the Trust, including preparing agendas, collating, filing and chasing papers, minute taking and maintaining an action log, forward scheduling in accordance with the groups' cycle of business/forward plan. Key meetings include but may not be limited to: • Patient Safety Group • Clinical Outcomes and Effectiveness Group • Mortality Group • Deteriorating Patient Group • Thrombosis Group Clinical Governance Support To provide administrative support to the Patient Safety and Clinical audit team including but not limited to: Requesting and collating clinical records. Providing administrative support for Incident Investigations. Datix Administration : Datix is an information system used by the Trust to record and report patient safety incidents. The post-holder will support the patient safety team in the administrative review of incidents via the Datix system, escalating incidents of concern to the patient safety manager and clinical governance facilitators. Working for our organisation
The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust’s services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics. The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this – particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities, community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitals provide high quality, safe and compassionate care, while driving forward the building of the new Hillingdon Hospital. We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed. Detailed job description and main responsibilities
General Administration To maintain the departmental roster e.g., annual leave via the Trust electronic roster system. To raise and manage orders and requisitions for general office supplies e.g., paper, ink toner, general stationery etc. Organise, maintain and systematically file electronic documents. Support the clinical governance team in collating information from IT systems and other media as required. Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities. Person specification
Educated to GCSE level (including English and mathematics) or equivalent practical knowledge and experience. Experience of working in an administrative role. Experience of minute taking. Experience of working as part of a team. Experience of analysing problems and identifying solutions. Proficient in Microsoft Office, including Word and Excel. Ability to use MS Outlook/NHS.net i.e., email, meeting scheduling and calendar management. NHS experience. An understanding of Clinical Governance. Experience of using a patient administration system. Once a sufficient number of applications have been received the vacancy may be closed prior to the published closing date. All contracts are issued under Agenda for Change Terms & Conditions of employment and all posts are subject to appropriate job matching or evaluation process, where indicated. Applications are welcome from all sections of the community to ensure our workforce is representative of the population. Please note that all candidates at risk in London and going through the NHS London Redeployment scheme are to be given priority as part of the recruitment process where their application meets the essential criteria for the role. Please note: If you do not meet the requirements for the role or have specific registration where required then your application will be automatically rejected. If you do not hear from within 2 weeks of the closing date please assume you are unsuccessful. The Hillingdon Hospital will use the information provided primarily for the purposes of managing your employment within the Trust. ______________________________________________________________________________________ Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Name: Emma Babski Job title: Patient Safety and Clinical Risk Manager Email address: [email protected] Telephone number: 07557795872
#J-18808-Ljbffr
