Job Summary
This is an exciting opportunity to join the Gastroenterology Team at Prince Philip Hospital, Llanelli. Applications are invited from efficient and suitably qualified individuals for the post of a part-time Band 3 Clinical Secretary on a permanent basis.
Main Duties of the Job
Working 30 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams.
You will undertake a wide range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.
Experience of Microsoft Word, Excel, PowerPoint, and E-Mail, coupled with proven secretarial skills (including audio typing skills) and previous experience of medical terminology is essential.
About Us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales.
Job Description
Job Responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 27/01/2025.
Person Specification
Qualifications and Knowledge
Essential
Level 3, or equivalent level of competency in Word Processing and Audio Transcription Knowledge of a range of secretarial procedures Knowledge of Software programmes - e.g. Microsoft packages, e-mail, Internet and databases 5 GCSEs or equivalent Proof of appropriate Continuous Professional Development Desirable
NVQ Level II Administration Experience
Essential
Previous secretarial and/or administration experience Health Service experience - familiar with the use of medical terms Circumstances
Essential
Good organisation skills Flexible approach to needs of the service Desirable
Wants to develop and progress within the Health Board Language Skills
Desirable
Welsh Speaker (Level 1) Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.
Employer Details
Employer Name
Hywel Dda University Health Board Address
Prince Philip Hospital
Bryngwyn Mawr, Dafen
Llanelli
SA14 8QU
Employer's Website #J-18808-Ljbffr
This is an exciting opportunity to join the Gastroenterology Team at Prince Philip Hospital, Llanelli. Applications are invited from efficient and suitably qualified individuals for the post of a part-time Band 3 Clinical Secretary on a permanent basis.
Main Duties of the Job
Working 30 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams.
You will undertake a wide range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.
Experience of Microsoft Word, Excel, PowerPoint, and E-Mail, coupled with proven secretarial skills (including audio typing skills) and previous experience of medical terminology is essential.
About Us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales.
Job Description
Job Responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 27/01/2025.
Person Specification
Qualifications and Knowledge
Essential
Level 3, or equivalent level of competency in Word Processing and Audio Transcription Knowledge of a range of secretarial procedures Knowledge of Software programmes - e.g. Microsoft packages, e-mail, Internet and databases 5 GCSEs or equivalent Proof of appropriate Continuous Professional Development Desirable
NVQ Level II Administration Experience
Essential
Previous secretarial and/or administration experience Health Service experience - familiar with the use of medical terms Circumstances
Essential
Good organisation skills Flexible approach to needs of the service Desirable
Wants to develop and progress within the Health Board Language Skills
Desirable
Welsh Speaker (Level 1) Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.
Employer Details
Employer Name
Hywel Dda University Health Board Address
Prince Philip Hospital
Bryngwyn Mawr, Dafen
Llanelli
SA14 8QU
Employer's Website #J-18808-Ljbffr
