We are recruiting for a Clinical Workforce Administrator to provide administrational support to the Clinical Workforce Manager and the Clinical Workforce Team. We have a Clinical Workforce Team of around 40 staff made up of Nurses and other Allied Health professionals.
The post holder will support the team in day-to-day administrational issues, and support the Manager in organising meetings, planning and implementing strategic plans, quality improvement and service development work.
This is a part-time post working 24 hours. There is some flexibility in the hours to be worked.
Main duties of the job
Planning and Organisation Support the Clinical Workforce Manager in the day-to-day personal administration and administration associated in the management of the Clinical Workforce Team. Responsible for managing the manager's diary, to ensure effective use of time, identifying, discussing and resolving diary conflicts. Ensure preparation and availability of necessary paperwork and information required in advance of diary commitments. Manage communication into the office including electronic, paper, telephone, and face-to-face in support of the manager, particularly during times when they are out of the office or on periods of absence. Arrange and attend meetings including preparation and circulation of all associated papers/documentation, minute taking including specifying decisions made and any action points for subsequent approval by the Clinical Workforce Manager. Human Resources Undertake RTW interviews for Nursing and AHP team - escalating to Manager where more complex/ongoing issues arise. Arrange induction programmes based on agreed template (in liaison with Clinical Workforce Manager and Rota team), and coordinate signing off of core skills and competencies for new and existing staff. Support staff in facilitating and ensuring that mandatory training and Revalidation is undertaken and escalate any issues to Clinical Workforce Manager. About us
Hereford Medical Group is a large General Practice Surgery providing care for patients living in and around Hereford City. We work across 4 sites with our primary site being a newly purpose-built surgery located in Hereford. We are a people-centered organisation, caring for a population of approximately 49,000 patients and employing approximately 180 permanent staff in addition to trainees. We place great value on our staff and offer the NHS Pension Scheme, on-site Occupational Health Services and competitive terms of employment. We offer internal promotion for vacancies and support learning opportunities. Our mission is to provide high-quality and compassionate primary care. Job responsibilities
Please see the attached Job Description and Person Specification for further information regarding this role. If you have any further questions or wish to arrange an informal discussion regarding this role, please don't hesitate to get in touch. Person Specification
Knowledge/Skills
Excellent written and oral skills Excellent interpersonal skills Proficient in MS Office tools Other
Is caring and compassionate Qualities/Attributes
Ability to communicate across multiple teams Ability to work autonomously and manage own workload Good team player Experience
Experience of dealing with the general public or staffing in some capacity Experienced administration skills, using one or more IT software systems Experience of working within a team Experience of Primary Care or another healthcare setting Meeting administration and coordination Experience of using Emis and GPTeamnet (IT systems) Qualifications
Have a minimum of 5 GCSEs, including Maths and English Recognised secretarial/administrative qualifications Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £24,732.21 to £25,396.83 a year starting at £12.65 per hour.
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Planning and Organisation Support the Clinical Workforce Manager in the day-to-day personal administration and administration associated in the management of the Clinical Workforce Team. Responsible for managing the manager's diary, to ensure effective use of time, identifying, discussing and resolving diary conflicts. Ensure preparation and availability of necessary paperwork and information required in advance of diary commitments. Manage communication into the office including electronic, paper, telephone, and face-to-face in support of the manager, particularly during times when they are out of the office or on periods of absence. Arrange and attend meetings including preparation and circulation of all associated papers/documentation, minute taking including specifying decisions made and any action points for subsequent approval by the Clinical Workforce Manager. Human Resources Undertake RTW interviews for Nursing and AHP team - escalating to Manager where more complex/ongoing issues arise. Arrange induction programmes based on agreed template (in liaison with Clinical Workforce Manager and Rota team), and coordinate signing off of core skills and competencies for new and existing staff. Support staff in facilitating and ensuring that mandatory training and Revalidation is undertaken and escalate any issues to Clinical Workforce Manager. About us
Hereford Medical Group is a large General Practice Surgery providing care for patients living in and around Hereford City. We work across 4 sites with our primary site being a newly purpose-built surgery located in Hereford. We are a people-centered organisation, caring for a population of approximately 49,000 patients and employing approximately 180 permanent staff in addition to trainees. We place great value on our staff and offer the NHS Pension Scheme, on-site Occupational Health Services and competitive terms of employment. We offer internal promotion for vacancies and support learning opportunities. Our mission is to provide high-quality and compassionate primary care. Job responsibilities
Please see the attached Job Description and Person Specification for further information regarding this role. If you have any further questions or wish to arrange an informal discussion regarding this role, please don't hesitate to get in touch. Person Specification
Knowledge/Skills
Excellent written and oral skills Excellent interpersonal skills Proficient in MS Office tools Other
Is caring and compassionate Qualities/Attributes
Ability to communicate across multiple teams Ability to work autonomously and manage own workload Good team player Experience
Experience of dealing with the general public or staffing in some capacity Experienced administration skills, using one or more IT software systems Experience of working within a team Experience of Primary Care or another healthcare setting Meeting administration and coordination Experience of using Emis and GPTeamnet (IT systems) Qualifications
Have a minimum of 5 GCSEs, including Maths and English Recognised secretarial/administrative qualifications Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £24,732.21 to £25,396.83 a year starting at £12.65 per hour.
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