North Cumbria Integrated Care NHS Foundation Trust
Base Carlisle or Whitehaven - to be discussed at interview This is a key role in supporting the Compliance team with the administrative duties in relation to compliance activities across the Trust. Key tasks will be to provide secretarial and administrative support to the Compliance team which includes arranging meetings, organising and planning assessment visits to services. The Compliance Administrator should be highly organised and able to multitask with ease with other main tasks including the day-to-day management of the compliance central email and team diary management. Main duties of the job
Manage the generic compliance email accounts, review the contents, providing responses where appropriate and escalate any other urgent matters to the relevant member of the compliance team. Support all members of the compliance team with diary management and administration support. Maintain and develop monitoring, bring forward systems and comprehensive database of information. Ensure that necessary records and documents are located and available for meetings. The post holder will be required to maintain constructive relationships with a broad range of stakeholders. Maintain the compliance team intranet page. Oversee the Trust's external agency visits register. Be responsible for the coordination of compliance meetings as required by the team, including inspection preparation, leading the administration for these meetings including taking high-level, accurate and comprehensive minutes, agreeing agendas with the Chair. Maintain the schedule for 15 Steps / QCare assessment programme / peer reviews and any other compliance supported assurance processes including liaising with appropriate team members to participate in the assessments. Organise rooms for the 15 Steps / QCare assessment and collate required information for each area being assessed. Format and finalise 15 Steps / QCare assessment reports to share with the assessment team. Maintain a schedule reminder system and guidance of follow-up process for individual teams to present their improvements. About us
At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff. Our 5 key principles demonstrate our belief in the delivery of 'safe, high-quality care every time'. Being a clinically led organisation Quality and safety at the heart A positive patient experience every time A great place to work Managing our money well As an organisation, we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work. Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date. Person Specification
Qualifications
GCSE English language minimum C grade or equivalent. NVQ 3 in Business Admin or equivalent. Recognised qualification in IT - Advanced ECDL, CLAIT or equivalent. Experience
Previous experience of organising meetings and minute taking. Diary management experience. Able to demonstrate previous office experience. Previous experience from working in the NHS or similar organisation as an administrator. Knowledge
Microsoft Office Word, Excel and Outlook. Requirements of the Data Protection Act. Health and Safety and their application in the workplace. Knowledge of CQC fundamental standards. Understanding of quality improvement methodologies. Ulysses Safeguarding system. Skills and Aptitudes
Able to work methodically with accuracy, ensuring attention to detail. Ability to use initiative appropriately within a team environment. Ability to process complex and sensitive correspondence appropriately. Ability to organise and prioritise workload adhering to deadlines. Good communication and interpersonal skills. Personal Circumstances
Flexible approach to working hours. Able to travel between Trust sites. Other requirements
Willing to develop further relevant skills. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Address
Parkhouse Carlisle or West Cumberland Hospital Whitehaven
#J-18808-Ljbffr
Base Carlisle or Whitehaven - to be discussed at interview This is a key role in supporting the Compliance team with the administrative duties in relation to compliance activities across the Trust. Key tasks will be to provide secretarial and administrative support to the Compliance team which includes arranging meetings, organising and planning assessment visits to services. The Compliance Administrator should be highly organised and able to multitask with ease with other main tasks including the day-to-day management of the compliance central email and team diary management. Main duties of the job
Manage the generic compliance email accounts, review the contents, providing responses where appropriate and escalate any other urgent matters to the relevant member of the compliance team. Support all members of the compliance team with diary management and administration support. Maintain and develop monitoring, bring forward systems and comprehensive database of information. Ensure that necessary records and documents are located and available for meetings. The post holder will be required to maintain constructive relationships with a broad range of stakeholders. Maintain the compliance team intranet page. Oversee the Trust's external agency visits register. Be responsible for the coordination of compliance meetings as required by the team, including inspection preparation, leading the administration for these meetings including taking high-level, accurate and comprehensive minutes, agreeing agendas with the Chair. Maintain the schedule for 15 Steps / QCare assessment programme / peer reviews and any other compliance supported assurance processes including liaising with appropriate team members to participate in the assessments. Organise rooms for the 15 Steps / QCare assessment and collate required information for each area being assessed. Format and finalise 15 Steps / QCare assessment reports to share with the assessment team. Maintain a schedule reminder system and guidance of follow-up process for individual teams to present their improvements. About us
At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff. Our 5 key principles demonstrate our belief in the delivery of 'safe, high-quality care every time'. Being a clinically led organisation Quality and safety at the heart A positive patient experience every time A great place to work Managing our money well As an organisation, we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work. Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date. Person Specification
Qualifications
GCSE English language minimum C grade or equivalent. NVQ 3 in Business Admin or equivalent. Recognised qualification in IT - Advanced ECDL, CLAIT or equivalent. Experience
Previous experience of organising meetings and minute taking. Diary management experience. Able to demonstrate previous office experience. Previous experience from working in the NHS or similar organisation as an administrator. Knowledge
Microsoft Office Word, Excel and Outlook. Requirements of the Data Protection Act. Health and Safety and their application in the workplace. Knowledge of CQC fundamental standards. Understanding of quality improvement methodologies. Ulysses Safeguarding system. Skills and Aptitudes
Able to work methodically with accuracy, ensuring attention to detail. Ability to use initiative appropriately within a team environment. Ability to process complex and sensitive correspondence appropriately. Ability to organise and prioritise workload adhering to deadlines. Good communication and interpersonal skills. Personal Circumstances
Flexible approach to working hours. Able to travel between Trust sites. Other requirements
Willing to develop further relevant skills. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Address
Parkhouse Carlisle or West Cumberland Hospital Whitehaven
#J-18808-Ljbffr
