Job Summary
The Trust's Compliance & Assurance Administrator will provide efficient, professional, and comprehensive administrative support to the Head of Compliance and Assurance and across the wider Corporate Governance Senior Leadership Team as required and during busy periods.
The post holder will be part of an experienced and professional team and will be responsible for the accurate preparation of high-standard written materials and for maintaining records, which will include handling sensitive and confidential staff and patient information. The post holder will act as the first point of contact for all methods of communication, including diary management, on behalf of the Head of Compliance and Assurance.
The post holder is expected to work flexibly to support the Assistant Director or Director, liaise with other departments on behalf of the Assistant Director or Director and their team, and assist and support colleagues as required.
Main Duties of the Job Providing administrative support to the Head of Compliance and Assurance across their whole portfolio. Working flexibly to meet the administrative needs of the service and the wider team, supporting colleagues as required. Establishing and maintaining effective communication and working relationships at all levels of the Directorate and the Trust. Initiating and preparing correspondence in relation to policy, Freedom of Information requests, audit tracker, governance registers, and public inquiries. Supporting the Corporate Governance Manager with Board effectiveness reviews during busy times of the year, particularly Q3 and Q4. NB: The above list is not exhaustive, and there will be opportunities throughout the year to support other work streams within the directorate.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About Us
Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world-class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient-facing role or within our range of support services, the work that you do enables us to provide high-quality care, wherever and whenever we're needed.
The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We encourage applications from under-represented groups, including those from Black, Asian, and Minority Ethnic communities, LGBTQ+ communities, and disability groups.
Careers within the Welsh Ambulance Services University NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you're sure to find a career with us that is fulfilling, challenging, and rewarding.
Job Responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
Educated to Level 3 qualification, e.g. NVQ3 or equivalent relevant experience. Full UK Driver's Licence Desirable
Project or programme management qualification, e.g. Prince2 or MSP Minute taking qualification. ECDL or equivalent IT qualification. Knowledge
Essential
Familiarity with a range of business management practices. Competent/confident use of IT packages to support the production of documentation, presentations, and statistical data. Experience
Essential
Evidence of supporting projects or programmes, and the artifacts associated with these activities. Experience of providing administrative support with a full understanding of administrative and organisational policies and procedures. Experience of working in a fast-paced, sensitive, and deadline-focused arena. Experience of developing and managing workload and ability to prioritise effectively. Experience of secretariat work including preparation of agendas, collation of reports, and minute taking. Extensive knowledge of Microsoft Office 365 packages such as Teams, Outlook, Word, Excel, and PowerPoint. Desirable
Knowledge of NHS structures and corporate governance processes. Experience of working in a large and complex organisation. Touch typing. Skills
Essential
Team player who is enthusiastic and motivated. Confident and able to work unsupervised and use own initiative. Ability to prioritise workload effectively and maintain tight deadlines. Ability to cope under pressure and manage stressful situations; being flexible to changes to plans and agreed outcomes. Desirable
Knowledge of corporate governance best practices. Experience in the use of electronic procurement systems such as ORACLE. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship
Applications from job seekers who require current Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
From 6 April 2017, skilled worker applicants applying for entry clearance into the UK have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.
Employer Details
Employer Name
Welsh Ambulance NHS Trust Address
To be agreed on appointment
CF23 4HF
Employer's Website #J-18808-Ljbffr
The Trust's Compliance & Assurance Administrator will provide efficient, professional, and comprehensive administrative support to the Head of Compliance and Assurance and across the wider Corporate Governance Senior Leadership Team as required and during busy periods.
The post holder will be part of an experienced and professional team and will be responsible for the accurate preparation of high-standard written materials and for maintaining records, which will include handling sensitive and confidential staff and patient information. The post holder will act as the first point of contact for all methods of communication, including diary management, on behalf of the Head of Compliance and Assurance.
The post holder is expected to work flexibly to support the Assistant Director or Director, liaise with other departments on behalf of the Assistant Director or Director and their team, and assist and support colleagues as required.
Main Duties of the Job Providing administrative support to the Head of Compliance and Assurance across their whole portfolio. Working flexibly to meet the administrative needs of the service and the wider team, supporting colleagues as required. Establishing and maintaining effective communication and working relationships at all levels of the Directorate and the Trust. Initiating and preparing correspondence in relation to policy, Freedom of Information requests, audit tracker, governance registers, and public inquiries. Supporting the Corporate Governance Manager with Board effectiveness reviews during busy times of the year, particularly Q3 and Q4. NB: The above list is not exhaustive, and there will be opportunities throughout the year to support other work streams within the directorate.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About Us
Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world-class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient-facing role or within our range of support services, the work that you do enables us to provide high-quality care, wherever and whenever we're needed.
The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We encourage applications from under-represented groups, including those from Black, Asian, and Minority Ethnic communities, LGBTQ+ communities, and disability groups.
Careers within the Welsh Ambulance Services University NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you're sure to find a career with us that is fulfilling, challenging, and rewarding.
Job Responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
Educated to Level 3 qualification, e.g. NVQ3 or equivalent relevant experience. Full UK Driver's Licence Desirable
Project or programme management qualification, e.g. Prince2 or MSP Minute taking qualification. ECDL or equivalent IT qualification. Knowledge
Essential
Familiarity with a range of business management practices. Competent/confident use of IT packages to support the production of documentation, presentations, and statistical data. Experience
Essential
Evidence of supporting projects or programmes, and the artifacts associated with these activities. Experience of providing administrative support with a full understanding of administrative and organisational policies and procedures. Experience of working in a fast-paced, sensitive, and deadline-focused arena. Experience of developing and managing workload and ability to prioritise effectively. Experience of secretariat work including preparation of agendas, collation of reports, and minute taking. Extensive knowledge of Microsoft Office 365 packages such as Teams, Outlook, Word, Excel, and PowerPoint. Desirable
Knowledge of NHS structures and corporate governance processes. Experience of working in a large and complex organisation. Touch typing. Skills
Essential
Team player who is enthusiastic and motivated. Confident and able to work unsupervised and use own initiative. Ability to prioritise workload effectively and maintain tight deadlines. Ability to cope under pressure and manage stressful situations; being flexible to changes to plans and agreed outcomes. Desirable
Knowledge of corporate governance best practices. Experience in the use of electronic procurement systems such as ORACLE. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship
Applications from job seekers who require current Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
From 6 April 2017, skilled worker applicants applying for entry clearance into the UK have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.
Employer Details
Employer Name
Welsh Ambulance NHS Trust Address
To be agreed on appointment
CF23 4HF
Employer's Website #J-18808-Ljbffr
