Job Types:
Full-time, Part-time, Permanent Purpose of the role: We are seeking a detail-oriented and proactive Conveyancing Assistant to join our dynamic team. The ideal candidate will provide essential support to our conveyancing department, ensuring that all administrative tasks are completed efficiently and accurately. This role requires excellent communication skills, strong IT proficiency, and the ability to manage time effectively in a fast-paced environment. Key Accountabilities: Assist conveyancers with the preparation and processing of legal documents related to property transactions. Maintain accurate records and files for all conveyancing matters. Liaise with clients and third parties on a day-to-day basis to deal with straightforward non-technical queries and to take clear messages as appropriate where the fee earner’s involvement may be required, recording in writing on files details of all contact. Be the first point of contact for all clients in person and on the telephone. Type correspondence and legal documents using Microsoft Word and Excel. Manage emails, taking action where appropriate. Manage calendars and appointments using Outlook, ensuring all deadlines are met. Conduct audio typing as required to transcribe meetings or instructions from conveyancers. Organise and prioritise workload effectively to meet tight deadlines. Provide general administrative support within the office as needed. Draft completion statements. Open, close, and archive files in accordance with the firm’s accounting and client care procedures. Perform general office duties such as filing, photocopying, and scanning. Keep the firm’s electronic document storage system up to date in all matters. Undertake any other duties that may be necessary and/or appropriate to the role. Form part of the reception lunchtime cover rota. Key Skills: Proven experience in an administrative role, preferably within a legal or conveyancing environment. Proficient in Microsoft Office Suite, including Word, Excel, and Outlook. Strong audio typing skills are advantageous. Excellent communication skills, both written and verbal. Excellent IT skills with an ability to adapt to new software quickly. Strong time management skills with the ability to handle multiple tasks simultaneously. A keen eye for detail and a commitment to maintaining high standards of accuracy. Ability to work well both independently and as part of a team. Strong attention to detail. Positive, friendly, and caring manner with a smart and professional appearance. Experience of using Leap would be an advantage (training will be provided).
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Full-time, Part-time, Permanent Purpose of the role: We are seeking a detail-oriented and proactive Conveyancing Assistant to join our dynamic team. The ideal candidate will provide essential support to our conveyancing department, ensuring that all administrative tasks are completed efficiently and accurately. This role requires excellent communication skills, strong IT proficiency, and the ability to manage time effectively in a fast-paced environment. Key Accountabilities: Assist conveyancers with the preparation and processing of legal documents related to property transactions. Maintain accurate records and files for all conveyancing matters. Liaise with clients and third parties on a day-to-day basis to deal with straightforward non-technical queries and to take clear messages as appropriate where the fee earner’s involvement may be required, recording in writing on files details of all contact. Be the first point of contact for all clients in person and on the telephone. Type correspondence and legal documents using Microsoft Word and Excel. Manage emails, taking action where appropriate. Manage calendars and appointments using Outlook, ensuring all deadlines are met. Conduct audio typing as required to transcribe meetings or instructions from conveyancers. Organise and prioritise workload effectively to meet tight deadlines. Provide general administrative support within the office as needed. Draft completion statements. Open, close, and archive files in accordance with the firm’s accounting and client care procedures. Perform general office duties such as filing, photocopying, and scanning. Keep the firm’s electronic document storage system up to date in all matters. Undertake any other duties that may be necessary and/or appropriate to the role. Form part of the reception lunchtime cover rota. Key Skills: Proven experience in an administrative role, preferably within a legal or conveyancing environment. Proficient in Microsoft Office Suite, including Word, Excel, and Outlook. Strong audio typing skills are advantageous. Excellent communication skills, both written and verbal. Excellent IT skills with an ability to adapt to new software quickly. Strong time management skills with the ability to handle multiple tasks simultaneously. A keen eye for detail and a commitment to maintaining high standards of accuracy. Ability to work well both independently and as part of a team. Strong attention to detail. Positive, friendly, and caring manner with a smart and professional appearance. Experience of using Leap would be an advantage (training will be provided).
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