Employer: NHS Leicester, Leicestershire and Rutland Integrated Care Board
Employer type: NHS
Site: County Hall
Town: Leicester
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 23/01/2025 23:59
Corporate Governance Projects Assistant
NHS AfC: Band 4
We take a flexible approach in terms of what we are able to offer. This means we have a variety of working patterns, full or part-time, and we actively promote agile working, i.e. working where it’s most appropriate for an individual to perform their role. You will have a base at Glenfield to attend as and when required, but for the majority of the time, you will be able to work from home. It will be expected that you have a basic homeworking set up in your home to meet the needs of the role, i.e. desk/chair. So why not join our team and help us to deliver better healthcare, both now and in the future! Job Overview
An exciting opportunity has arisen within the Corporate Governance Team. We are looking to recruit a Corporate Governance Projects Assistant to provide support to various corporate governance projects and to provide an administrative and reception function. You will have knowledge and experience of administrative and office systems and processes, including experience of secretarial and minute-taking. The postholder will be required to have excellent communication and customer service skills with the ability to communicate at all levels across the organisation and with external stakeholders. Main Duties of the Job
The Corporate Governance Projects Assistant will: Be responsible for ensuring that the organisation has in place sound, integrated corporate governance arrangements, policies, procedures, and structures for compliance with legal, constitutional, regulatory, and risk management requirements. Liaise with appropriate functions within the organisation and across external organisations, ensuring information is properly managed and best practices are shared across the organisation. Provide secretarial and administrative service to the appropriate meetings/committees, arrange and diarise meetings, and document discussions and decisions, ensuring that agendas and papers are sent out in a timely manner. Be the first point of contact for visitors and members of the public, demonstrating a high level of customer service skills and promoting the service positively, while maintaining a warm and welcoming environment. Be accountable for adherence to policies related to the running of reception and overseeing stationery ordering, room bookings, travel bookings, and management of similar corporate facility-related activities. Working for Our Organisation
We are looking to recruit a Corporate Governance Projects Assistant to support the Corporate Governance Team. The Corporate Governance Team plays a critical role in the development, review, and embedding of corporate governance systems and processes across the organisation to ensure statutory and constitutional compliance. Detailed Job Description and Main Responsibilities
Key responsibilities will include: Support projects undertaken within the team, including risk management related projects, health and safety projects, corporate committees, and reception function. Support with research/collection of data; prepare and produce reports to a high standard within tight timescales; attend meetings; minute-taking and administration of workshops, to enable the production of action plans and accurate reports. Provide comprehensive secretarial and administrative support to the Head of Corporate Governance as appropriate. Act as a meeting/committee clerk and ensure the efficient administration of meetings, including preparation of agendas, collating and distribution of papers, and taking accurate minutes for various corporate meetings. Organise and coordinate meetings and events with both internal and external bodies. Open, record, scan, and action all incoming correspondence and communication; develop and maintain office systems within the team. Act on behalf of designated managers regarding communication/correspondence where necessary, maintaining confidentiality in handling sensitive information. Maintain organisational records for the team, including holidays, sickness, expenses, etc. Manage the reception function and responsibilities, providing on-site support and managing the switchboard and postal correspondence. Promote a positive image of the organisation; routinely check that noticeboards, meeting rooms, and reception areas are well presented. Carry out any other duties as may reasonably be required by the line manager. Person Specification
Education
Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience. Knowledge
Good working knowledge of administrative processes and procedures. Experience
Experience of minute-taking and producing reports. Experience of providing high standards of customer service to all internal and external stakeholders. Skills
Ability to communicate clearly with a wide range of stakeholders, both verbally and in writing, in situations where tact, diplomacy, and influencing skills may be required. Please Note:
In the event of exceptionally high levels of response, we reserve the right to close the post before the date stated above to prevent the number of applications received from being unmanageable. You are advised to submit your completed application form as soon as possible to have the best chance of being considered.
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NHS AfC: Band 4
We take a flexible approach in terms of what we are able to offer. This means we have a variety of working patterns, full or part-time, and we actively promote agile working, i.e. working where it’s most appropriate for an individual to perform their role. You will have a base at Glenfield to attend as and when required, but for the majority of the time, you will be able to work from home. It will be expected that you have a basic homeworking set up in your home to meet the needs of the role, i.e. desk/chair. So why not join our team and help us to deliver better healthcare, both now and in the future! Job Overview
An exciting opportunity has arisen within the Corporate Governance Team. We are looking to recruit a Corporate Governance Projects Assistant to provide support to various corporate governance projects and to provide an administrative and reception function. You will have knowledge and experience of administrative and office systems and processes, including experience of secretarial and minute-taking. The postholder will be required to have excellent communication and customer service skills with the ability to communicate at all levels across the organisation and with external stakeholders. Main Duties of the Job
The Corporate Governance Projects Assistant will: Be responsible for ensuring that the organisation has in place sound, integrated corporate governance arrangements, policies, procedures, and structures for compliance with legal, constitutional, regulatory, and risk management requirements. Liaise with appropriate functions within the organisation and across external organisations, ensuring information is properly managed and best practices are shared across the organisation. Provide secretarial and administrative service to the appropriate meetings/committees, arrange and diarise meetings, and document discussions and decisions, ensuring that agendas and papers are sent out in a timely manner. Be the first point of contact for visitors and members of the public, demonstrating a high level of customer service skills and promoting the service positively, while maintaining a warm and welcoming environment. Be accountable for adherence to policies related to the running of reception and overseeing stationery ordering, room bookings, travel bookings, and management of similar corporate facility-related activities. Working for Our Organisation
We are looking to recruit a Corporate Governance Projects Assistant to support the Corporate Governance Team. The Corporate Governance Team plays a critical role in the development, review, and embedding of corporate governance systems and processes across the organisation to ensure statutory and constitutional compliance. Detailed Job Description and Main Responsibilities
Key responsibilities will include: Support projects undertaken within the team, including risk management related projects, health and safety projects, corporate committees, and reception function. Support with research/collection of data; prepare and produce reports to a high standard within tight timescales; attend meetings; minute-taking and administration of workshops, to enable the production of action plans and accurate reports. Provide comprehensive secretarial and administrative support to the Head of Corporate Governance as appropriate. Act as a meeting/committee clerk and ensure the efficient administration of meetings, including preparation of agendas, collating and distribution of papers, and taking accurate minutes for various corporate meetings. Organise and coordinate meetings and events with both internal and external bodies. Open, record, scan, and action all incoming correspondence and communication; develop and maintain office systems within the team. Act on behalf of designated managers regarding communication/correspondence where necessary, maintaining confidentiality in handling sensitive information. Maintain organisational records for the team, including holidays, sickness, expenses, etc. Manage the reception function and responsibilities, providing on-site support and managing the switchboard and postal correspondence. Promote a positive image of the organisation; routinely check that noticeboards, meeting rooms, and reception areas are well presented. Carry out any other duties as may reasonably be required by the line manager. Person Specification
Education
Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience. Knowledge
Good working knowledge of administrative processes and procedures. Experience
Experience of minute-taking and producing reports. Experience of providing high standards of customer service to all internal and external stakeholders. Skills
Ability to communicate clearly with a wide range of stakeholders, both verbally and in writing, in situations where tact, diplomacy, and influencing skills may be required. Please Note:
In the event of exceptionally high levels of response, we reserve the right to close the post before the date stated above to prevent the number of applications received from being unmanageable. You are advised to submit your completed application form as soon as possible to have the best chance of being considered.
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