Main area Administration Grade Band 3 Contract Fixed term: 12 months (Part time hours 22.5 per week - Contracted core hours Monday - Sunday 8am - 8pm (core hours Monday - Friday 9am - 5pm) working across both Royal Stoke and County site.) Hours Part time - 22.5 hours per week (Days and hours per day to be discussed) Job ref 205-6925213
Employer University Hospitals of North Midlands NHS Trust Employer type NHS Site Royal Stoke and County site Town Stoke-on-Trent Salary £24,071 - £25,674 pro - rata Salary period Yearly Closing 12/02/2025 23:59
Directorate Support Secretary
Band 3
Job overview
We have a great opportunity for a highly motivated Support Secretary to work in the Endoscopy Department at the University Hospital of North Midlands Trust. Based in the Endoscopy Department, this role can be based predominantly at one site to best suit the successful applicant, but cross-site working will be required on occasion. This post will support the Endoscopy Department Senior Management Team in ensuring the smooth running of the admin processes for the unit, specifically supporting the coordination and minuting of departmental meetings, supporting the collation of evidence required for the departments JAG accreditation, and supporting the Training Centre Manager with the coordination and facilitation of specialist courses. The post holder will offer support in times of absence in order to ensure service delivery suffers no disruption. This is an ideal post for someone with secretarial experience looking to work in a small, busy, friendly team. Main duties of the job
Key tasks include: liaising with other departments, raising invoices and purchase order requests, organising an electronic diary and managing the Seminar Room bookings, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence, supporting the collation of evidence required by JAG, supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM. The applicant must be extremely flexible both in their approach to work and be able to work as part of a team working towards ensuring all targets and deadlines are achieved within the department. Working for our organisation
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales. All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential. UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. Detailed job description and main responsibilities
The post holder is required to provide comprehensive secretarial support to the Endoscopy Departmental Senior Management Team (Head of Operations, Clinical Lead, Matron, Lead Nurse for JAG, Unit Managers and Training Centre Manager). This will involve liaising with other departments, raising invoices and purchase order requests, organising an electronic diary, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence, supporting the collation of evidence required by JAG, and supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM. Person specification
Essential Qualifications
Knowledge of Microsoft office 365 package including Word and Excel Good General Education with passes in English and Maths (Grade C or equivalent) Knowledge, Skills, Training and Experience
Administration / clerical background Ability to work under pressure when issued with deadlines Reliability
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Band 3
Job overview
We have a great opportunity for a highly motivated Support Secretary to work in the Endoscopy Department at the University Hospital of North Midlands Trust. Based in the Endoscopy Department, this role can be based predominantly at one site to best suit the successful applicant, but cross-site working will be required on occasion. This post will support the Endoscopy Department Senior Management Team in ensuring the smooth running of the admin processes for the unit, specifically supporting the coordination and minuting of departmental meetings, supporting the collation of evidence required for the departments JAG accreditation, and supporting the Training Centre Manager with the coordination and facilitation of specialist courses. The post holder will offer support in times of absence in order to ensure service delivery suffers no disruption. This is an ideal post for someone with secretarial experience looking to work in a small, busy, friendly team. Main duties of the job
Key tasks include: liaising with other departments, raising invoices and purchase order requests, organising an electronic diary and managing the Seminar Room bookings, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence, supporting the collation of evidence required by JAG, supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM. The applicant must be extremely flexible both in their approach to work and be able to work as part of a team working towards ensuring all targets and deadlines are achieved within the department. Working for our organisation
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales. All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential. UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. Detailed job description and main responsibilities
The post holder is required to provide comprehensive secretarial support to the Endoscopy Departmental Senior Management Team (Head of Operations, Clinical Lead, Matron, Lead Nurse for JAG, Unit Managers and Training Centre Manager). This will involve liaising with other departments, raising invoices and purchase order requests, organising an electronic diary, maintaining records, taking minutes at departmental meetings, operating a bring forward system, preparing papers for relevant meetings, typing of letters and correspondence, supporting the collation of evidence required by JAG, and supporting the Training Centre Manager with the coordination and facilitation of courses run at UHNM. Person specification
Essential Qualifications
Knowledge of Microsoft office 365 package including Word and Excel Good General Education with passes in English and Maths (Grade C or equivalent) Knowledge, Skills, Training and Experience
Administration / clerical background Ability to work under pressure when issued with deadlines Reliability
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