The Document Controller will assist with projects to maintain and manage project drawings & documentation. They will manage the filing system and ensure document procedures are followed.
Core skills that will be expected are:
Co-ordinate all activities related to the Document Control procedure, including technical documents, drawings, and correspondence.
Input document data into registers/schedules ensuring that the information is accurate and up to date. (Drawing, RFI, RAMS, Technical Submittal trackers, etc.)
Generate document control reports.
Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
Maintain updated records of all approved documents and drawings and their distribution clearly.
Maintain the files and control logs for different projects.
Maintain the project Health & Safety files.
To use, update, monitor and manage information to and from the project EDMS (use of Asite, Conject, Aconex etc).
The use of Procore to add, monitor information as well as run reports for QA and H&S.
Manage, create and collate Inspection & test packs.
Skills:
Having interpersonal skills and good communication skills.
Being able to work as part of a team.
Having excellent IT skills. The applicant must be comfortable using the office suite and be able to learn and absorb new web-based databases.
Having high attention to detail and the ability to keep clear and accurate records and reports.
Having organization skills and the ability to organize workload and manage filing systems.
Being flexible and proactive.
Having good written and spoken communication abilities.
The applicant must have the ability to monitor and evaluate data/information changes. They will join a project team on a construction site and be the document controller for that project.
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