This is an exciting opportunity to work in an established digital archive team in the Digital Knowledge & Information Management (DKIM) Team in Cabinet Office Digital. The DKIM team facilitates the delivery of the Cabinet Office's priorities and purpose through providing business critical information management services. The Cabinet Office creates some of the most important official records in government, including Prime Ministerial records, and the DKIM team plays a key role in preserving these for the future and for the purposes of democratic accountability. The team is responsible for the department's Digital Archive Service which provides processes and capabilities for the search, acquisition, archiving, review and disposal of digital information so that the department can continue to comply with its legal obligations.
Following the findings of the public inquiries into the Grenfell Tower fire, and the infected blood scandal, the Government is committed to supporting any subsequent police investigations. The Cabinet Office (CO), as the sponsoring department for these inquiries, is taking custody of a corpus of information that may be potentially relevant to ongoing and future police investigations into a special archive. We are looking for a person who wants to make a real impact and is driven by the public interest to act as a point of liaison between police forces and the Cabinet Office's digital archives team, and to manage the work of searching for and providing information from the special archive. Ideally, you will be an archives and records management professional, and you can expect to work as part of a motivated, mission-focused, and high-performing team, using modern infrastructure & tools.
Main Responsibilities include, but are not limited to:
Lead on the relationship with external stakeholders, ensuring that SLAs and deadlines are met. Work with Business Units and local Information Managers across Cabinet Office as required to support e-Discovery tasks. Manage an e-Discovery service and lead on searches using e-Discovery tools across large amounts of sensitive data, including for freedom of information, and data subject access requests. Act as a Subject Matter Expert on the formulation and process of creating search strategies, including the creation of complex search strings across multiple search terms. Ensure that accurate records are kept of activity, create search logs and other required documentation and review results against set criteria. Work with technology teams on the internal and external transfer of records, ensuring that archival standards and processes are adhered to. Keep up to date with changes to Google Workspace and other products, which may impact the discovery and disclosure of evidence to Public Inquiries and other stakeholders. Support regular processes of archival cataloguing, appraisal and review. Undertake tasks providing wider information management support across the team when required. Line management of one member of staff (HEO grade). Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.
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Lead on the relationship with external stakeholders, ensuring that SLAs and deadlines are met. Work with Business Units and local Information Managers across Cabinet Office as required to support e-Discovery tasks. Manage an e-Discovery service and lead on searches using e-Discovery tools across large amounts of sensitive data, including for freedom of information, and data subject access requests. Act as a Subject Matter Expert on the formulation and process of creating search strategies, including the creation of complex search strings across multiple search terms. Ensure that accurate records are kept of activity, create search logs and other required documentation and review results against set criteria. Work with technology teams on the internal and external transfer of records, ensuring that archival standards and processes are adhered to. Keep up to date with changes to Google Workspace and other products, which may impact the discovery and disclosure of evidence to Public Inquiries and other stakeholders. Support regular processes of archival cataloguing, appraisal and review. Undertake tasks providing wider information management support across the team when required. Line management of one member of staff (HEO grade). Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.
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