The Cathedral School is seeking a highly organised and detailed-orientated Event Coordinator to join our team. If you excel in planning, have a keen eye for detail and thrive in a dynamic environment, we want to hear from you!
The Events Coordinator will be a motivated and enthusiastic professional who will be responsible for planning and organising a variety of school events, ensuring they run smoothly and efficiently from start to finish, including supporting events currently led by various staff within the school community. A personable approach and an understanding of events coordination is required. The Events Coordinator will be motivated by the desire to deliver and implement initiatives to a very high standard.
The position is a full-time term-time position overseeing the logistical planning and on-site operations whilst coordinating with various stakeholders within and outside of the school. A strong attention to detail and experience managing budgets, timelines, and resources is required to ensure events are delivered on time and on budget. The role will require working outside of normal business hours when needed to attend and support events.
Key Responsibilities: Event Planning and Execution:
Oversee the logistical and on-site planning for school events, ensuring all details are booked, confirmed and communicated with relevant staff.
Stakeholder Collaboration:
Develop and maintain strong relationships with both internal and external event stakeholders to ensure smooth coordination and support.
Budget and Resource Management:
Manage event budgets, timelines and resources to ensure events are delivered on time and within budget.
Safety and Risk Management:
Develop safety plans and risk assessments, troubleshoot issues and implement contingency plans as needed.
Administrative Support:
Manage administrative tasks including records keeping, submission of invoices, tracking RSVPs and maintaining event stock assets.
The Events Coordinator will be required to meet the following Essential Criteria and actively work towards obtaining the desired Competencies, Knowledge & Skills.
Qualifications Valid Working with Children Check (Blue Card). Current First Aid and CPR certificates.
Competencies, Knowledge & Skills Experience in the planning and coordinating event operations. Experience in preparation and following event plans and budgets. Excellent communication (both written and oral) and outstanding interpersonal skills; with a proven capacity to work positively with staff. Customer service focus with strong attention to detail. Highly developed word processing, and Excel suite skills, computer and technical skills including MS Office suite proficiency. Ability to organise and prioritise own work activities and schedules to meet established deadlines and achieve high quality work outcomes. Record keeping and the ability to analyse data and prepare reports when required. Ability to work to budgets, timeframes, policies and procedures. Be solutions orientated and proactive, with a demonstrated ability to identify and solve problems. Ability to work independently and as a team member who promotes a supportive and cohesive environment. Basic understanding of work health and safety and anti-discriminatory practices.
All staff at Cathedral are expected to support the philosophies of the School and must hold or be able to obtain a Blue Card. Applicants will be subjected to blue card screening, referee checks, identification verification, and will be required to disclose any information relevant to their eligibility to engage in activities involving children and young people.
Interested applicants who would like to be part of a thriving professional community can obtain further information by visiting our
"Employment" page .
Applying for the Position Applicants wishing to apply for the position are required to submit a cover letter and resume outlining their experience providing 3 work references to which the school can contact. Applications for the position will close on 20th January 2025.
Please send applications to:
Human Resources
The Cathedral School,
Email: hr@cathedral.qld.edu.au
#J-18808-Ljbffr
The Events Coordinator will be a motivated and enthusiastic professional who will be responsible for planning and organising a variety of school events, ensuring they run smoothly and efficiently from start to finish, including supporting events currently led by various staff within the school community. A personable approach and an understanding of events coordination is required. The Events Coordinator will be motivated by the desire to deliver and implement initiatives to a very high standard.
The position is a full-time term-time position overseeing the logistical planning and on-site operations whilst coordinating with various stakeholders within and outside of the school. A strong attention to detail and experience managing budgets, timelines, and resources is required to ensure events are delivered on time and on budget. The role will require working outside of normal business hours when needed to attend and support events.
Key Responsibilities: Event Planning and Execution:
Oversee the logistical and on-site planning for school events, ensuring all details are booked, confirmed and communicated with relevant staff.
Stakeholder Collaboration:
Develop and maintain strong relationships with both internal and external event stakeholders to ensure smooth coordination and support.
Budget and Resource Management:
Manage event budgets, timelines and resources to ensure events are delivered on time and within budget.
Safety and Risk Management:
Develop safety plans and risk assessments, troubleshoot issues and implement contingency plans as needed.
Administrative Support:
Manage administrative tasks including records keeping, submission of invoices, tracking RSVPs and maintaining event stock assets.
The Events Coordinator will be required to meet the following Essential Criteria and actively work towards obtaining the desired Competencies, Knowledge & Skills.
Qualifications Valid Working with Children Check (Blue Card). Current First Aid and CPR certificates.
Competencies, Knowledge & Skills Experience in the planning and coordinating event operations. Experience in preparation and following event plans and budgets. Excellent communication (both written and oral) and outstanding interpersonal skills; with a proven capacity to work positively with staff. Customer service focus with strong attention to detail. Highly developed word processing, and Excel suite skills, computer and technical skills including MS Office suite proficiency. Ability to organise and prioritise own work activities and schedules to meet established deadlines and achieve high quality work outcomes. Record keeping and the ability to analyse data and prepare reports when required. Ability to work to budgets, timeframes, policies and procedures. Be solutions orientated and proactive, with a demonstrated ability to identify and solve problems. Ability to work independently and as a team member who promotes a supportive and cohesive environment. Basic understanding of work health and safety and anti-discriminatory practices.
All staff at Cathedral are expected to support the philosophies of the School and must hold or be able to obtain a Blue Card. Applicants will be subjected to blue card screening, referee checks, identification verification, and will be required to disclose any information relevant to their eligibility to engage in activities involving children and young people.
Interested applicants who would like to be part of a thriving professional community can obtain further information by visiting our
"Employment" page .
Applying for the Position Applicants wishing to apply for the position are required to submit a cover letter and resume outlining their experience providing 3 work references to which the school can contact. Applications for the position will close on 20th January 2025.
Please send applications to:
Human Resources
The Cathedral School,
Email: hr@cathedral.qld.edu.au
#J-18808-Ljbffr
