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Executive Assistant (80 - 100% work degree; hybrid)
Join our dynamic team as an Executive Assistant, providing top-notch administrative and logistical support to two Management members/Unit Heads (B and C-bands) in P&C Reinsurance, based in Zurich and London. In this role, you'll proactively manage calendars, arrange executive travel, process expenses and invoices, and provide essential meeting support. You'll also have the opportunity to organize team offsites and events (both virtual and in-person), create and support PowerPoint presentations, and take detailed meeting minutes. We are looking for a candidate with strong verbal and written communication skills, who is comfortable supporting multiple stakeholders with excellent organizational and time management abilities. The ability to determine priorities, manage different deadlines, anticipate issues in day-to-day activities, and resolve them independently is critical to this role. Your main stakeholders will be the Head Reinsurance P&C Contracts and the Head P&C Underwriting Excellence. You'll also collaborate closely with other Executive Assistants in P&C Reinsurance, making this a highly interactive and engaging position. About the Team You will be part of a dynamic team of 11 Executive Assistants spread across EMEA, working collaboratively to support our executives. This role offers a unique opportunity to engage with colleagues from various regions, enhancing your professional growth and network. About the Role Provide extensive diary management for senior stakeholders and maintain busy inbox Arrange business travel, including booking flights, hotels, arranging visas, and local transport Organisation and delivery of team offsites and internal/external events Assist with drafting documents and preparing PowerPoint presentations Prepare agendas and materials for meetings and draft meetings minutes/follow-up actions Schedule and facilitate the smooth running of quarterly global team Townhalls Draft various communications for offsites, invitations, Viva Engage posts and events Prepare Purchase Orders and process invoices and expenses Work with the cost partner to oversee team travel & expenses budget Work on numerous ad hoc projects as required About You We are looking for an excellent communicator, both written and verbal, who is comfortable interacting with staff at all levels and can work effectively in a team environment. You should be able to work independently with limited direction, while demonstrating strong organizational and time management skills. The ability to manage priorities and meet deadlines for multiple stakeholders is essential We would like you to have: Bachelor's degree or equivalent, preferred Minimum 2 years of working experience in administration Proficiency in MS Office, especially Outlook and PowerPoint About Swiss Re Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.
Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.
If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.
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Join our dynamic team as an Executive Assistant, providing top-notch administrative and logistical support to two Management members/Unit Heads (B and C-bands) in P&C Reinsurance, based in Zurich and London. In this role, you'll proactively manage calendars, arrange executive travel, process expenses and invoices, and provide essential meeting support. You'll also have the opportunity to organize team offsites and events (both virtual and in-person), create and support PowerPoint presentations, and take detailed meeting minutes. We are looking for a candidate with strong verbal and written communication skills, who is comfortable supporting multiple stakeholders with excellent organizational and time management abilities. The ability to determine priorities, manage different deadlines, anticipate issues in day-to-day activities, and resolve them independently is critical to this role. Your main stakeholders will be the Head Reinsurance P&C Contracts and the Head P&C Underwriting Excellence. You'll also collaborate closely with other Executive Assistants in P&C Reinsurance, making this a highly interactive and engaging position. About the Team You will be part of a dynamic team of 11 Executive Assistants spread across EMEA, working collaboratively to support our executives. This role offers a unique opportunity to engage with colleagues from various regions, enhancing your professional growth and network. About the Role Provide extensive diary management for senior stakeholders and maintain busy inbox Arrange business travel, including booking flights, hotels, arranging visas, and local transport Organisation and delivery of team offsites and internal/external events Assist with drafting documents and preparing PowerPoint presentations Prepare agendas and materials for meetings and draft meetings minutes/follow-up actions Schedule and facilitate the smooth running of quarterly global team Townhalls Draft various communications for offsites, invitations, Viva Engage posts and events Prepare Purchase Orders and process invoices and expenses Work with the cost partner to oversee team travel & expenses budget Work on numerous ad hoc projects as required About You We are looking for an excellent communicator, both written and verbal, who is comfortable interacting with staff at all levels and can work effectively in a team environment. You should be able to work independently with limited direction, while demonstrating strong organizational and time management skills. The ability to manage priorities and meet deadlines for multiple stakeholders is essential We would like you to have: Bachelor's degree or equivalent, preferred Minimum 2 years of working experience in administration Proficiency in MS Office, especially Outlook and PowerPoint About Swiss Re Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.
Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.
If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.
#J-18808-Ljbffr
