We have an exciting opportunity for someone to support the day-to-day coordination and administration of the Chief Finance Officer and Finance Directorate. The post holder will be a key member of a dynamic team, responsible for ensuring effective administration procedures are established and maintained in order to support corporate functions, including statutory committee and executive director team meetings.
You will provide a high quality, comprehensive business support and personal assistant function including meeting arrangements and minuting responsibilities, ensuring that the administrative support is of the highest standard and that confidentiality is adhered to at all times.
The nature of the post means that the holder may be required to receive and communicate highly confidential and sensitive information. This will require the individual to exercise a high degree of personal responsibility in the appropriate distribution of the information.
Main duties of the job
Managing administration needs across the Directorate on behalf of the Executive and their Senior Managers Taking telephone calls for the Executive and using their initiative to deal with phone calls and messages, maintaining constructive relationships with a broad range of internal and external stakeholders across the Integrated Care System Sorting and prioritising all incoming mail and e-mail, distributing as appropriate Managing the Executive’s mailbox, dealing with incoming emails on behalf of the Executive as appropriate, using categories to organise emails, and developing an efficient email filing and archive system Managing the electronic diary for the Executive, including arranging and changing appointments, often involving other senior colleagues, and prioritising these as appropriate Organising and planning meetings/events as necessary, including distribution of supporting meeting materials Preparing agendas, taking minutes/action notes and distributing notes of meetings including typing up of group discussions and interviews as necessary The role will undertake a wide range of executive assistant administrative tasks, including taking personal responsibility for a range of delegated projects and business. Working for our organisation
As an Integrated Care System (ICS), we recognise now more than ever that we can only provide the care that people really need by working together. Together for Devon therefore represents a partnership where health and care services work together with local communities to improve people's health, wellbeing and care. It aims to transform health and care services so they are clinically, socially and financially sustainable. Our vision is simple: equal chances for everyone in Devon to lead long, happy and healthy lives. To achieve this, we have set out six ambitions for the next five years that will help us transform services including: Effective and efficient care, embedding the Integrated Care Model, the Devon deal (a citizen-led approach to health and care), Children and young people, Digital Devon and ensuring Equality. About NHS Devon As part of the Devon ICS, NHS Devon Integrated Care Board is responsible for the majority of the county's NHS budget and develops a plan to improve people's health, deliver high-quality care and better value for money. The organisation is led by a diverse board, with an aim to improve people's lives in Devon wherever they live, to reduce health inequalities and make sure we can deliver these services for the long term. Detailed job description and main responsibilities
Please see the attached Job description and person specification for full details of the role and responsibilities. Person specification
Qualifications
Educated to degree level in a relevant subject or equivalent level of experience of working at a similar level in a specialist area. Experience
Knowledge of administrative procedures, project management or information analysis. Expert knowledge of MS packages including Word, Excel, PowerPoint and Outlook. Previously worked in a similar position within the public sector. Knowledge of NHS issues. Understanding of the Data Protection Act. Skills
Skilled communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering complex information/instructions to staff and service users. Ability to pull together comprehensive draft reports, data and letters. Negotiating, networking and persuasive skills. Ability to work under pressure in a busy working environment and able to multi-task. Ability to work effectively as part of a team. Strong problem-solving skills with the ability to respond to sudden unexpected demands. Excellent time management skills with the ability to re-prioritise. Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales. Other
Understanding of and commitment to equality of opportunity and good working relationships. An ability to maintain confidentiality and trust. Professional, calm and efficient manner. Commitment to continuing professional development. Positive, flexible and pro-active approach to work. Used to working in a busy environment. Adaptability, flexibility and ability to cope with uncertainty and change.
#J-18808-Ljbffr
Managing administration needs across the Directorate on behalf of the Executive and their Senior Managers Taking telephone calls for the Executive and using their initiative to deal with phone calls and messages, maintaining constructive relationships with a broad range of internal and external stakeholders across the Integrated Care System Sorting and prioritising all incoming mail and e-mail, distributing as appropriate Managing the Executive’s mailbox, dealing with incoming emails on behalf of the Executive as appropriate, using categories to organise emails, and developing an efficient email filing and archive system Managing the electronic diary for the Executive, including arranging and changing appointments, often involving other senior colleagues, and prioritising these as appropriate Organising and planning meetings/events as necessary, including distribution of supporting meeting materials Preparing agendas, taking minutes/action notes and distributing notes of meetings including typing up of group discussions and interviews as necessary The role will undertake a wide range of executive assistant administrative tasks, including taking personal responsibility for a range of delegated projects and business. Working for our organisation
As an Integrated Care System (ICS), we recognise now more than ever that we can only provide the care that people really need by working together. Together for Devon therefore represents a partnership where health and care services work together with local communities to improve people's health, wellbeing and care. It aims to transform health and care services so they are clinically, socially and financially sustainable. Our vision is simple: equal chances for everyone in Devon to lead long, happy and healthy lives. To achieve this, we have set out six ambitions for the next five years that will help us transform services including: Effective and efficient care, embedding the Integrated Care Model, the Devon deal (a citizen-led approach to health and care), Children and young people, Digital Devon and ensuring Equality. About NHS Devon As part of the Devon ICS, NHS Devon Integrated Care Board is responsible for the majority of the county's NHS budget and develops a plan to improve people's health, deliver high-quality care and better value for money. The organisation is led by a diverse board, with an aim to improve people's lives in Devon wherever they live, to reduce health inequalities and make sure we can deliver these services for the long term. Detailed job description and main responsibilities
Please see the attached Job description and person specification for full details of the role and responsibilities. Person specification
Qualifications
Educated to degree level in a relevant subject or equivalent level of experience of working at a similar level in a specialist area. Experience
Knowledge of administrative procedures, project management or information analysis. Expert knowledge of MS packages including Word, Excel, PowerPoint and Outlook. Previously worked in a similar position within the public sector. Knowledge of NHS issues. Understanding of the Data Protection Act. Skills
Skilled communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering complex information/instructions to staff and service users. Ability to pull together comprehensive draft reports, data and letters. Negotiating, networking and persuasive skills. Ability to work under pressure in a busy working environment and able to multi-task. Ability to work effectively as part of a team. Strong problem-solving skills with the ability to respond to sudden unexpected demands. Excellent time management skills with the ability to re-prioritise. Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales. Other
Understanding of and commitment to equality of opportunity and good working relationships. An ability to maintain confidentiality and trust. Professional, calm and efficient manner. Commitment to continuing professional development. Positive, flexible and pro-active approach to work. Used to working in a busy environment. Adaptability, flexibility and ability to cope with uncertainty and change.
#J-18808-Ljbffr
